Section_L_Final.pdf

GENERAL INSTRUCTIONS

This section provides general guidance for preparing proposals as well as specific instructions on format and content. The offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be eliminated from the competition. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements Lists (CDRLs), and Model Contract / Solicitation.

Non-conformance with these instructions may result in an unacceptable proposal evaluation.

Include Sufficient Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the proposal.

Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals Acceptance and Validity Dates: The proposal acceptance period is specified on the first page of the solicitation. The offeror shall make a clear statement on the front page of the contract documentation volume (Volume 4) that the proposal is valid through this date. The proposal acceptance period is specified in Block 12 of Standard Form 33 Solicitation, offer and award document. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due, may be considered grounds for elimination.

Disposition of Proposal: In accordance with FAR Subpart 4.803(a), the Government will retain the electronic copy of all proposals.

Points of Contact & Communications: The contracting officer (CO) and the contract negotiator are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO and contract negotiator. All questions and answers shall be sent through the prime offeror. E-mail may be used to transmit such information. The CO may determine to conduct telephone exchanges when deemed appropriate by the Government. Written requests for clarification may be sent to the CO at the address below:

Contracting Officer:

AFSC OL:H/PZABB

ATTN: Christian S. Barwick 6050 Gum Lane, Bldg. 1215 Hill AFB, UT 84056 Office (801) 775-4631 christian.barwick@us.af.mil

Contract Negotiator: AFSC OL:H/PZABB ATTN: Josh Harper 6050 Gum Lane, Bldg. 1215 Hill AFB, UT 84056 Office (801) 777-3288 joshua.harper.15@us.af.mil mailto:christian.barwick@us.af.mil mailto:joshua.harper.15@us.af.mil

Pre-Award Debriefings: The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

Post Award Debriefings: The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR15.505 or 15.506, as applicable.

Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale.

Amendments to Solicitation: If the solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment by the date and time specified on the front page by signing and returning the front page of each amendment.

Submission, Modification, Revision, and Withdrawal of Proposals: Proposals and modifications to proposals shall be submitted in electronic media to the contracting officer and contract negotiator. All submissions shall show the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Late proposals will only be considered IAW FAR 15.208. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. Proposals may be withdrawn by written notice received at any time before award. Proposals may also be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and the person signs a receipt for the proposal before award.

Organization/Number of Copies/Page Limits/Format: The title page of each volume must show:

- Solicitation Number

- Company name, address, cage code and Unique Entity ID

- Primary point of contact name, telephone number and email address

- Volume number and name (e.g. Volume I, Price)

- 1” Margins

- Times New Roman

- Size 11 Font

The offeror shall prepare the proposal as set forth in the Proposal Organization table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified.

Offerors shall review Section M criteria to ensure the minimum requirements are met.

VOLUME TITLE COPIES PAGE LIMIT

1 Executive Summary One e-copy 5 pages

2 Price Labor Category Sheet Representative Technical Task 1 Representative Technical Task 2 Representative Technical Task 3 Professional Employee Compensation Plan

One e-copy Unlimited

3 Technical Representative Technical Task 1 Representative Technical Task 2 Representative Technical Task 3 Program Management Plan

One e-copy 80 pages 20 Pages 20 Pages 20 Pages 20 Pages

4 Contract Documentation One e-copy Unlimited

1. VOLUME 1 – EXECUTIVE SUMMARY

Executive Summary Volume Organization: The Executive Summary will be used as information only and will not be used as part of the rating. The Executive Summary shall be organized according to the following outline:

1. Table of Contents

2. Authorized Offeror Personnel POCs

3. Government Office POCs

4. Company Address, Cage Codes, and Applicable Designations

In the Executive Summary Volume, the Offeror shall provide the following information:

1.1. Table of Contents: Provide a master table of contents for the entire proposal.

1.2. Authorized Offeror Personnel: Provide the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to the Offeror's proposal and who can obligate (as to this proposal) the Offeror's company/firm contractually. Also identify those individuals authorized to negotiate with the Government.

1.3 Government Furnished Property (GFP) and Government Furnished Equipment (GFE):

Offeror shall demonstrate their ability to ship, receive, and store up to classified GFP/E.

1.4. Government Office: Provide the mailing address, telephone number, email address, and facility code for the cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), and Government Paying Office for the Offeror's company/firm.

Also, provide this information for the Administrative Contracting Officer (ACO).

(a) Company/Division Address, Identifying Codes, and Applicable Designations; and verifications: Offeror shall provide company/division's street address, county, and facility code(s); CAGE code(s); UEI code; and labor surplus area designation. This same information must be provided if the work (for completing what is proposed) will be performed at any other location(s). List all locations and facility security classification(s) where work is to be performed and indicate whether each facility is a division, affiliate, or sub-contractor, and the percentage of work to be performed at each location.

(b) Offeror shall provide verification that unlimited/unrestricted rights IAW DFARS 252.227-7013 or 252.227-7015 apply for all required technical data deliveries, since such deliveries are either (1) necessary for operation, maintenance, installation, or training (other than detailed manufacturing or process data) or (2) funded completely by the Government under this contract, or both.

2. VOLUME 2 – PRICE (Factor One)

Organization: The Price Volume shall consist of the following sections:

2.1. General: The price evaluation criteria will consist of: (1) Price Reasonableness, (2)

Balance, (3) Total Evaluated Price (TEP), and (4) Evaluation of Compensation for Professional Employees. Offerors shall review Section M criteria to ensure the minimum requirements are met.

2.1.1. Total Evaluated Price: The TEP will be assessed from the Offeror’s information provided in this volume.

2.1.1.1. Offerors shall input fixed composite labor rates (for both Government Site and Contractor Site) and material burden rates for all categories and years identified in the TEP Workbook IAW the instructions contained therein. (Attachment P1, Pricing Workbook, Tabs: 'Government Site' and 'Contractor Site')

2.1.1.2. Offerors shall input firm fixed prices for the each of the three

(3) representative technical tasks IAW with the instructions in the TEP Workbook. (Attachment P1, Pricing Workbook, Tabs: 'Representative Task One USAF', 'Representative Task Two FMS', and 'Representative Task Three 416 SCMS') The Government will apply the average material burden (calculated in Attachment P1, Pricing Workbook, 'Material Burden' Tab, cell A9) to the Offeror identified applicable categories of the representative tasks.

2.1.1.3. Submit a copy of the completed TEP Workbook in the

Price Volume in Microsoft Excel format (non- PDF).

2.1.2. Evaluation of Compensation for Professional Employees: The Offeror shall submit a professional employee compensation plan meeting the requirements of FAR 52.222-46.

2.1.3. The Offer shall also populate Attachment P1, Pricing Workbook, Government and Contractor Site Direct & Fringe Tabs, with their proposed total compensation (direct labor + fringe).

2.1.4. The Offeror shall populate Attachment P1, Pricing Workbook, Labor Mapping Tab with the Offeror’s proposed labor categories (LCATs) mapped to the Government LCATs. In the Offeror’s description, they shall include the same level of detail as the Government (i.e., years of experience, education, certifications, security clearance, etc.) along with a job code.

2.1.5. Supporting information/evidence: If the basis of the proposed compensation is salary surveys, provide the actual data output from salary survey tool. Provide the name of the salary survey service utilized, the labor category pulled, the labor description, criteria applied (i.e., location selected, years of experience, education, certifications, security clearance, etc.).

If the basis of the proposed compensation is actual salaries provide paystubs/earnings statements of actual salaries currently being paid to existing employees of these labor categories along with retention rates for the position.

If the basis of the proposed salary data is a Forward Pricing Rate Proposal (FPRP)/Forward Pricing Rate Agreement (FPRA), provide a copy of the applicable document and audit agency contact information (i.e., name, telephone number(s), email). Ensure that the subject proposal will fall under the CAGE code of the FPRP/FPRA.

2.1.6. Approved Accounting and Purchasing Systems: As portions of this contract will be other- than fixed price, the Offeror must provide evidence of an approved accounting and purchasing system for themselves and any sub-contractors who will be issued other-than fixed price subcontracts. The Offeror shall indicate whether the accounting or purchasing systems are government-approved and if so, provide evidence of such approval.

2.2. Pricing Assumptions: Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price Volume.

2.3 Estimating Techniques and Methods: Estimating methods used in the proposal shall be described in a manner that will show clear traceability into the proposed pricing throughout the Price Volume. Indicate whether you have government approval of your estimating system and if so, provide evidence of such approval.

2.4 Pricing Information Requirements: If adequate competition does not emerge in response to the solicitation, the PCO may require submission of certified cost and pricing data, and a Certificate of Current Cost or Pricing Data (IAW FAR 15.403-4). IAW FAR 15.403-1(b) and 15.403-3(a), information other than certified cost or pricing data may be required to support price reasonableness. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness, the Offeror shall be required to submit other than certified cost or pricing data; if none of the exceptions in FAR 15.403-1 apply, the Offerors may be required to submit certified cost or pricing data. Information shall be provided in format that is IAW

FAR 15.403-5.

2.5

2.5. Price Information: Information beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support their price position. All information relating to the proposed price, including all required supporting documentation, must be included in the Price Volume and Contract Document Volumes.

Under no circumstances shall this information and documentation be included elsewhere in the proposal.

3. VOLUME 3 – TECHNICAL (Factor Two)

Technical Volume Organization: This Volume shall be organized according to the following general outline:

1. Table of Contents

2. List of Tables and Drawings

3. Glossary

4. Technical Approach

3.1. General: The Technical Capability Volume shall be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical Sub-factors defined in Section M. Offerors should review Section M criteria to ensure the minimum requirements are met. In addition, offerors should provide as specifically as possible the actual methodology that would be used for accomplishing/satisfying each sub-factor. It is imperative that you fully describe how you will meet the sub-factor requirements. Do not simply copy and paste, rephrase or restate SOO/PWS/Technical Order language for the Technical Volume. The provided representative technical tasks are for evaluation purposes.

3.2. Factor Two – Technical

3.2.1. Sub-factor One, Representative Technical Task One (USAF): The Offeror shall submit a technical proposal in the form of a contractor written performance work statement to satisfy Representative Technical Task One – Attachment T1.

3.2.2 Sub-factor Two, Representative Technical Task Two (FMS): The Offeror shall submit a technical proposal in the form of a contractor written performance work statement to satisfy Representative Technical Two – Attachment T2.

3.2.3 Sub-factor Three, Representative Technical Task Three (416th): The Offeror shall submit a proposal identifying the labor categories and personnel who shall be utilized to meet the technical requirements contained in Representative Technical Task Three – Attachment T3.

3.2.4 Sub-factor Four, Program Management Plan (PMP): The Offeror shall submit a PMP in accordance with DI-MGMT-80004A.

4. VOLUME 4 – CONTRACT DOCUMENTATION

1. Table of Contents

2. Model Contract/Representations and Certifications

3. GlossaryModel Contract/Representations and Certifications: The purpose of this volume is to provide information to the Government for preparing the contract document and supporting files.

4.2. Complete all applicable blocks of Section A. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Section A through K. Sections A through J constitute the model contract. Offerors shall include signatures on all amendments associated with the RFP.

4.3. Section B – Supplies or Services and Costs/Prices: Do not input pricing information in Section B of the model contract. All required proposed prices shall be stated in the price volume.

4.4. Section K – Representations, Certifications, and other Statements of Offerors:

Complete representations, certifications, acknowledgments, and statements. Offeror must have filled out an online FAR clause 52.204-8 Annual Representations and Certifications (Mar 2023), Online Reps and System at System for Award Management (http://www.sam.gov). Offer shall ensure small business certification under NAICS 541330 – Engineering Services (Military and Aerospace Equipment and Military Weapons), where applicable.

4.5. Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 3.

Table 3 – Solicitation Exceptions

SOLICITATION

Document

Page/ Paragraph Requirement/ Portion Rationale

SOO, PWS, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

4.6. Other Information Required.

4.6.1. Ability to obtain resources – Submit evidence that your company possesses adequate financial resources to perform the contract. This http://www.sam.gov/ information will be used as part of the Contracting Officer’s determination of responsibility IAW FAR 9.104.

4.6.2. Offeror shall provide a Subcontracting Plan – If the Offeror is other than a small business, the Offeror shall submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9, Small Business Subcontracting Plan that separately addresses and specifies the extent of Offeror's commitment to the participation of Small Businesses (SB), Veteran-Owned Small Business (VOSB), Service Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business (HUBZONE), Small Disadvantaged Business (SDB), and with Woman- Owned Small Business (WOSB) concerns with a separate part with the basic contract and separate part for each option (if any). The plan shall be included in and made a part of the resultant contract. Failure to submit and negotiate the subcontracting plan shall make the Offeror ineligible for award of contract. If applicable, submit a copy of your approved master plan. In the event the Offeror has negotiated a comprehensive subcontracting plan pursuant to DFARS 219.702- 70, the small business contracting program, statutory requirements, the Offeror must submit the information that identifies and specifies the extent of their commitment to the participation of SB, VOSB, SDVOB, HUBZONE, SDB and WOSB. These targets will be provided in the small business subcontracting plan

IAW FAR 52.219-9.

4.6.3. Submit evidence that your company, along with all teaming partners/ interdivisional transfers/sub-contractors who will be issued other-than fixed price work, has an adequate accounting system.