Section L and M - Shop Rags.pdf

Section L and M

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1 GENERAL INSTRUCTIONS

L-1.1 The purpose of this solicitation is to notify prospective contractors on the performance of Shop Rags Laundry Services for Solicitation FA465424Q0008 in support of Grissom Air Reserve Base. Services shall be provided for 1 base year and 4 one-year option periods. In addition, the government may extend the total length of the contract by no more than 6 months after the end of the last option period if necessary, IAW with FAR 52.217-8

L-1.2 The Government intends to award a single, firm-fixed-price purchase order. The period of performance for this effort will be 365 days for the base year and 365 days for each subsequent option periods.

L-1.3 This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to the solicitation and award of this requirement to the Electronic Posting System, also known as SAM.gov. It is the responsibility of each offeror to review the web page for postings of amendments, updates or changes to current information.

L-1.4 Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

L-1.5 Communications: Exchanges of information between Government and offerors will be controlled by the Contracting Officer. Questions received, in writing, and subsequent answers will be posted to SAM.gov. Offerors are required to submit in writing all questions and requests for clarifications by 07/08/2024.. The decision whether to respond to questions and requests for clarifications made after this date shall be at the sole discretion of the Contracting Officer. Failure of a prospective offeror to submit any questions will be construed to mean that the prospective offeror fully understands all requirements of the solicitation.

Questions should be submitted via email to both makinsey.fields@us.af.mil and cedric.roberts@us.af.mil.

L-1.7 Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this purchase order.

mailto:makinsey.fields@us.af.mil mailto:cedric.roberts@us.af.mil

The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L-1.8 Multiple Companies: If a company has multiple business ventures, only one of their business ventures will be allowed to submit a quote.

L-1.9 Incurred Expenses: The Government is not responsible for any costs incurred or associated with preparation and submission of a quote in response to this solicitation.

L-1.10 In compliance with FAR subpart 4.8, the Government will retain 1 copy of all unsuccessful quotes.

L-1.11 All quotes must be complete and respond directly to the requirements of this solicitation. Failure to comply with these instructions may result in the Government summarily rejecting the offeror’s quote

L-1.12 The government will evaluate the quote in accordance with Section M- Evaluation Factors for Award

L-1.13 Contractor offers shall be submitted via email to Cedric.roberts@us.af.mil.

L-2 QUOTEEPARATION INSTRUCTIONS

L-2.1 Volume Organization: Quotes shall be submitted to the Government in 2 separate volumes as set forth below:

Volume Description Copies I Quote 1 II Descriptive narrative stating exactly how the

Contractor will meet all the requirements of the Statement of Work, to include but not limited to, all environmental and disposal requirements.

L-2.2 SF1449. Complete all fill-in clauses and provisions. Sign the submitted quote.

L-2.3 Responsibility Determination. The Past Performance Information Retrieval System and Federal Awardee Performance & Integrity Information Systems as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

L- 2.4 Price Information: Unit and extended pricing for all Contract Line Item Numbers mailto:Cedric.roberts@us.af.mil

(CLINs) for the base and option periods found in are required to be submitted to the government for evaluation. A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the SOW and any attachments.

L- 2.5 CAGE Code, UEI Number, and business-size standard under the applicable NAICS of 812320.

L- 2.6 Representations and Certifications: You must include all Representations and Certifications with your quote or reflect they are completed in SAM.gov.

L- 2.7 All offers shall remain valid for 30 calendar days. Multiple offers will not be accepted.

SECTION M - EVALUATION FACTORS FOR

AWARD M-1 BASIS FOR AWARD

M-1.1 The Government will utilize FAR 13.106-2 Evaluation of quotations or offers for this solicitation. The Contracting Officer has broad discretion in fashioning suitable evaluation procedures. The procedures in FAR part 15 are not mandatory. However, the Contracting Officer may decide to conduct discussions at their discretion.

M-1.3 Rejection of Unreasonable Offers: The Government may reject any quote from an unresponsive offeror, an unresponsible offeror, or an offer that is evaluated to be unreasonable in terms of price, program commitments, contract terms and conditions, such that the quoteis deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

M-1.4 Contractor Responsibility: In accordance with FAR subart 9.1, the Contracting Officer shall award contracts only to responsible vendors. No purchase or award shall be made unless the Contracting Officer makes an affirmative determination of responsibility.

To be determined responsible, a prospective contractor must:

a. Have adequate financial resources to perform the contract, or the ability to obtain them (FAR 9.104-3(a);

b. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

c. Have a satisfactory performance record (FAR 9.104-3(b) and FAR subpart 42.15). A prospective contractor shall not be determined responsible or nonresponsible solely on the basis of a lack of relevant performance history, except as provided in FAR 9.104-2;

d. Have a satisfactory record of integrity and business ethics (for example, see FAR subpart 42.15);

e. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (FAR 9.104-3(a)); and

f. Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at FAR 9.108).

In regard to resources, the contractor must be prepared to present acceptable evidence of subcontracts, commitments or explicit arrangements that will be in existence at the time of contract award, to rent, purchase or otherwise acquire the needed facilities, equipment, services, materials, other resources or personnel. The Contractor shall show they have the required resources (including, but not limited to facilities, vehicles and personnel) to perform these services. If the Contractor does not provide this information, they will be required to submit this information within 24 hours of request from the Contracting Officer. Failure to respond or submit this information may result in an offeror being deemed unresponsive and ineligible for award.

Pursuant to FAR 9.104-4, the Contracting Officer reserves the right to request adequate evidence of responsibility on the part of any prospective subcontractor(s). In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of non-responsibility.

M-2 FACTORS AND RELATIVE IMPORTANCE

M-2.1 Factors: A detailed and complete analysis of each offeror’s quote shall be performed.

The Government’s evaluation shall be based on the following factors (Lowest Price Technically Acceptable):

Factor 1: Technical Capability. The contractor shall demonstrate their ability to fully meet the requirements of the Statement of Work (SoW), and in particular, all the required Environmental and disposal requirements of the SoW. Otherwise, they may be rejected at the discretion of the Contracting Officer. Submitting a quote and stating “We can fully meet the requirements of the SoW” is not sufficient. The Contractor shall demonstrate how they are capable of meeting the requirements of the SoW. If they have Teaming Arrangements in place, or subcontractors, they shall submit this documentation with their quote.

Factor 2: Price