PWS Shop Rags 2024.pdf

PERFORMANCE WORK STATEMENT

FOR

AIR FORCE RESERVE COMMAND

Shop Rags

12/26/2023

1.0 DESCRIPTION OF SERVICES.

1.1 Scope. This Performance Work Statement (PWS) describes the services required for Girssom ARB. Contractor shall deliver clean shop rags and pick up soiled rags at building 688 for shops listed in each line item. All locations shall be serviced the same day of the week.

1.2 Organization. The AFRC organization with primary responsibility for this requirement is Civil Engineering Environmental (CEV).

1.3 Place of Performance. These services will be performed at Building 688.

1.4 Required Services.

Deliveries are required every two weeks. The time of delivery shall be between the hours of 9:00 a.m. and 11:00 a.m. or 1:00 p.m. and 3:00 p.m. The contractor’s day of delivery shall be Thursday.

Initial delivery is required no later than 2 weeks after contract is awarded for initial stock. Then maintain quantity of 800 at building 688 every two weeks. The rags will be delivered and picked up at building 688, 434 MSG/CEV, 765-688-2273.

The estimated quantities are based on a yearly projection however, the every two week requirement will be maintaining quantity at building 688.

Contractor’s invoice shall be submitted in Wide Area Work Flow (WAWF). Upon the submission of a proper invoice, payment will commence after the initial delivery of rags and payment will be based on the actual number of rags initially dropped off by the contractor.

Rags may contain any chemical defined under solvent contaminated wipe in 40 CFR 260.10. All rags shall be laundered to maintain the State and Federal exemptions for solvent contaminated wipes as defined in 40 CFR 261.4(a)(26).

To comply with the 40 CFR 261.4 (A)(26) The solvent-contaminated wipes are sent to a laundry or dry cleaner whose discharge, if any, is regulated under sections 301 and 402 or section 307 of the Clean Water Act, the contractor shall provide a copy of their operating permit/ test results from their Public Owned Treatment Works (POTW) prior to award.

2.0 GENERAL REQUIREMENTS

2.1 Post Award Meeting. The Contractor shall attend a post award meeting via telephone or Microsoft Teams convened and hosted by Kelsey St.Clair. The post award conference will be held within two (2) weeks of contract award.

2.2 Contractor Identification. The Contractor personnel shall always wear contractor-provided identification while in government facilities to distinguish themselves from Government employees. Contractor personnel shall always identify themselves as Contractor support to avoid potential misrepresentation as Government personnel or to avoid situations arising where sensitive topics might be better discussed solely amongst government personnel. Electronic mail signature blocks shall identify their company affiliation.

3.0 HOURS OF OPERATION

3.1 Hours of Operation. Regular base operation hours are Monday thru Friday, 7:30am – 4:00pm.

3.2 Truck Inspections. Security Forces may require all trucks that carry supplies to have a truck inspection performed prior to entering the base. Truck inspections are only performed Monday thru Friday 8:15am – 3:45pm. This is subject to change without notice.

3.3 Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs.

If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance. If the Contractor wants to perform services during Federal Holidays, they should reach out to the Contracting Officer before doing so to ensure the Government can provide anything necessary for them to perform services:

Government representative in building, escorts, etc. The federal holidays can be found at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

4.0 GENERAL REQUIREMENTS

4.1 Designation of Services as Mission-Essential. All of the services performed under this contract may be designated as mission essential (M-E) and may continue in the event of a crisis.

If a crisis is identified, a written determination will be requested by the Functional Commander, or civilian equivalent, to authorize the services to continue in the event of a crisis.

4.2 Non-personal Services. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services, or give the perception of personal services. The Contractor shall notify the AFRC/PKA CO immediately if any task requires action by the Contractor personnel that constitutes, or are perceived to, constitute personal services.

These services shall not be used to perform work of a policy/decision making or management nature, i.e. inherently governmental functions. All decisions relative to the Shop Rags program supported by the Contractor shall be the sole responsibility of the Government.

4.3 Security. The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract.

4.4 Controlled Unclassified Information. The Contractor shall mark, handle and safeguard Controlled Unclassified Information in accordance with the DoD Manual 5200.1-M, Volume 4, DoD Information Security Program: Controlled Unclassified Information (CUI), and the DD254, DoD Contract Security Classification, if applicable.

4.5 Physical Security Program.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

4.5.1 Installation Perimeter Access Control. The requirements for installation perimeter access are detailed in Air Force Federal Acquisition Regulation Supplement (AFFARS) clause 5352.242-9000 entitled, Contractor Access to Air Force Installations, in Section I, Contract Clauses, of the basic contract. Contractors merely requiring unescorted access to the installation to perform services, that don’t require access to classified information or network access, will be vetted IAW AFM 31-113, para 4.3 and issued a DBIDS Identification Card. The Contractor is only allowed to visit the installations specified in the contract. The Contractor will need to contact the Contract Specialist after award to receive a Base Applicant Form to request base access for all Contract Employees and Subcontractors. The Contract Specialist is C. Roberts and can be contacted at cedric.roberts@us.af.mil.

4.5.2 Resource Protection and Integrated Defense. The Contractor shall safeguard all government property in accordance with AFI 31-101, Integrated Defense, and any forms provided for Contractor use. The Contractor shall immediately report all thefts, vandalism, or destruction of property and equipment (Government or Contractor owned) to the Contract Specialist or Contracting Officer of this contract.

4.5.3 USAF Restricted Area and Controlled Area Access. The requirements for USAF Restricted Area and Controlled Area access are detailed in AFI 31-101, Integrated Defense, and governed at each installation by the Integrated Defense Plan, if required. CEV (Kelsey St. Clair or her representative) escorts contractor when in controlled areas.

4.5.4 HQ AFRC Facility Access. The Contractor personnel shall be issued access control badges which will allow access to work centers, as applicable.

4.5.5 Privacy Act of 1974. The Contractor personnel shall have access to Privacy Act information that requires adherence with the Privacy Act of 1974, Title 5 of the U.S. Code, Section 552a, AFI 33-332, Air Force Privacy Act Program, and other applicable agency rules and regulations. The Contractor personnel shall follow agency procedures to identify and safeguard reports and data accordingly. The Contractor shall ensure that Contractor personnel assigned to this requirement are briefed annually on properly identifying and handling Privacy Act data and reports.

4.6 Health & Safety Program. The Contractor is responsible for the safety and health of their personnel and protection of the public on Government work sites (DODI 6055.1, Paragraph E5.1). The Contractor shall maintain a health and safety program that meets OSHA standards. If the Contracting Officer notifies the Contractor of a potential OSHA violation, the Contractor is obligated to comply with the applicable OSHA regulations.

4.7 Incident or Mishap Procedures. The Contractor shall immediately call 911 for major emergencies. The Contractor shall within one (1) hour notify the Contracting Officer of all mishaps or incidents for damage to government property. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the Contracting Officer, who will forward to AFRC/SEG. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than twenty (20) calendar days after mailto:cedric.roberts@us.af.mil the mishap, unless extended by the Contracting Officer. Mishap notifications shall contain, as a minimum, the following information:

(A) Contract, contract number, name and title of person(s) reporting

(B) Date, time and exact location of accident/incident

(C) Brief narrative of accident/incident (events leading up to the accident/incident)

(D) Cause of accident/incident (if known)

(E) Estimated cost of accident/incident (material + labor to repair/replace)

(F) Nomenclature of equipment and personnel involved in the accident/incident

(G) Corrective actions (taken or proposed)

(H) Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority.

4.8 Fire Emergencies. The Contractor personnel shall dial 911 to report fire related emergencies.

4.9 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. The OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. The OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall notify the Contracting officer upon notification of a visit.

4.10 Fire Protection and Prevention Program. All Contractor personnel performing work on properties under jurisdiction of Grissom ARB shall be responsible for fire safety and compliance with all applicable OSHA, State, Air Force, AFRC, and base regulations and directives. The Contractor shall ensure that all Contractor personnel and sub-contractors under their control are briefed on fire prevention practices in accordance with Grissom ARBI 32-2001, Fire and Emergency Services (F&ES) Program. A copy of this document will be provided to the Contractor from the Contracting Officer, upon request.

4.11 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip