Section J_C001_SOW_ Grounds and Snow Removal.pdf

FEDERAL AVIATION ADMINISTRATION

WILLIAM J. HUGHES TECHNICAL CENTER

FOR ADVANCED AEROSPACE

GROUNDS MAINTENANCE AND SNOW

REMOVAL CONTRACT

STATEMENT OF WORK

June 2026

Contents

1. SCOPE

2. PERIOD OF PERFORMANCE

2.1. Transition Periods

3. PERSONNEL

3.1. Key Personnel

3.1.1. Project Manager

3.1.2. Quality Control Manager

3.1.3. Landscape Architect/Horticulturist

3.1.4. Commercial Herbicide/Pesticide Operator

3.2. Contract Employees

3.3. Medical Screening

3.4. Driver’s Licensing

3.5. Training

3.5.1. Government-Provided Training

3.5.2. Training Records

3.6. Appearance and Attire

3.7. Conduct

4. HEALTH AND SAFETY

4.1. Health and Safety Plan

4.2. Safety Data Sheets (SDS)

4.3. Safety Hazards

4.4. Mishap Reporting

4.5. Asbestos Work Controls

4.6. Superfund Site

5. PROPERTY

5.1. Contractor-Furnished Property (CFP)

5.1.1. Equipment & Vehicles

5.1.2. Minimum Required Equipment

5.1.3. Radio

5.2. Government-Furnished Property

5.2.1. Government-Furnished Facilities (GFF)

5.2.2. Keys

6. QUALITY CONTROL (QC) PROGRAM

6.1. Quality Control Plan

6.2. Quality Control Inspections

6.3. Quality Control Reports

7. PERFORMANCE EVALUATION

7.1. Government Inspections

7.2. Contract Discrepancy Reports / Rework

7.3. Acceptable Quality Levels

7.3.1. Monthly Metrics

7.4. Progress Meetings

8. GENERAL REQUIREMENTS

8.1. Rules and Regulations

8.1.1. Wetlands

8.1.2. Soil and Solid Waste

8.1.3. Herbicides/Pesticides

8.2. Normal Hours of Operation

8.2.1. Management Team Presence

8.2.2. Substitutions for Project Manager or Quality Control Manager

8.3. Continuity of Operations

8.4. Communications

8.5. Damage to Property

8.5.1. Damage Caused by Snow/Ice Removal Operations

8.6. Dispute Resolution

8.7. Coordination with Other Contractors

8.8. Work Control

8.8.1. Daily Work Plan

8.8.2. Scheduling

8.8.3. Access Control

8.8.4. Safe Equipment Operation

8.8.5. Reporting Problems

8.9. Escorts

8.10. Archibus

8.11. Work Categories

8.11.1. Continuous Duties (CD)

8.11.2. Recurring Services (RS)

8.11.3. Service Calls (SC)

8.12. Global Grounds Requirements

8.12.1. General Mowing Requirements

8.12.2. Continuous Duties

8.12.3. Service Calls

8.12.4. Recurring Services

8.12.5. Subcontractor Work

8.13. Global Snow Removal Requirements

8.13.1. Continuous Duties

8.13.2. Service Calls

8.13.3. Recurring Services

8.13.4. Snow / Ice Events

9. DELIVERABLES

10. – Task Order REQUIREMENTS

10.1. CLIN X001 - William J. Hughes Technical Center (WJHTC)

10.1.1. Fence-Line Maintenance

10.1.2. Fertilization and Plug Aeration

10.2. CLIN X002 - Federal Air Marshals (FAM)

10.2.1. Fertilization and Plug Aeration

10.2.2. Landscape Maintenance

10.3. CLIN X003 - Eastern Service Area (ESA)

10.4. CLIN X004 - Transportation Security Labs (TSL)

10.5. CLIN X005 - DHS/TSA Explosives Branch (K-9)

10.5.1. Access Control

10.6. CLIN X006 - United States Coast Guard (USCG)

10.7. CLIN X007 – New Jersey Air National Guard (NJANG)

11. ACRONYMS AND DEFINITIONS

11.1. Acronyms

11.2. Definitions

1. SCOPE

This statement of work is for ground maintenance and snow removal services at the Federal Aviation Administration (FAA), William J. Hughes Technical Center for Advanced Aerospace (WJHTC), and the tenant organizations within the Frank A. LoBiondo National Aerospace and Security Campus co-located at the Atlantic City International Airport, New Jersey. “FAA” and “Government” are interchangeable terms used throughout all attachments of this Contract and mean the same no matter how used. The term “Contractor” refers to the company to which this Contract is awarded, its personnel, and subcontractors.

The Contractor must provide all personnel, vehicles, transportation, communication devices, materials, consumables, equipment, fuel, tools, supervision, and management necessary to perform specified grounds maintenance and snow removal services. Requirements apply to all designated spaces and facilities listed throughout the Statement of Work (SOW) and in all Technical Exhibits. The Contractor must be aware that some facilities are located outside the boundaries of the Frank A. LoBiondo National Aerospace Safety and Security Campus. The grounds to be managed and maintained are identified in Technical Exhibit A, titled Grounds Maintenance Plan.

2. PERIOD OF PERFORMANCE

The period of performance of this Contract will be five years and two months (if all options are exercised) broken out as follows:

• Phase In Transition – 1 month Option

• Base Period – 12 months

• Option Period 1 – 12-month Option

• Option Period 2 – 12-month Option

• Option Period 3 – 12-month Option

• Option Period 4 – 12-month Option

• Phase Out Transition – 1 month Option

2.1. Transition Periods

The Contractor must recognize that the services performed are vital to the Government's overall mission and must be maintained without interruption. During the “Phase In” and “Phase Out” periods, the Contractor must cooperate with the predecessor, respectively, in order to affect an orderly and efficient transition. The transition periods will be one month each. The “Phase In” transition period will start upon contract award.

The “Phase Out” transition period will coincide with the final month of contract performance.

3. If the predecessor receives Contract award the Phase In transition period will not be exercised since subsequent services will not be interrupted.PERSONNEL

The Contractor must provide an adequate staff of qualified management, administrative, and craft personnel to ensure the performance of all work following the requirements of this Contract.

The Contractor must be responsible for selecting personnel who are qualified to perform the required service. The FAA reserves the right to review all applications for any job or trade being considered for hire under this Contract.

3.1. Key Personnel

The positions listed below are identified as Key Personnel Positions that must be fulfilled, which the Government has determined to be critical for successful performance of contractual requirements. The Contractor must submit resumes and associated documentation for all Key Personnel for review and approval by the COR and CO.

Any new or replacement personnel must be approved by the Contracting Officer (CO) and COR in accordance with AMS Clause 3.8.2-22, Substitution or Addition of Personnel’ to ensure they meet the qualification of the labor category for which they are proposed. In addition, the Contractor is expected to supply fully qualified resumes for all positions needed, within 30 business days of the request from the Contracting Officer.

3.1.1. Project Manager

The Project Manager is responsible for the overall management and coordination of the Contract and must ensure all Contract requirements are fulfilled. The Project Manager is the central point of contact with the Government. The Project Manager must have a minimum of five years of experience in grounds/snow maintenance services for commercial or government customers, with at least five years at the supervisory level. The Project Manager must have good communication and computer skills including:

Microsoft Suite Proficiency

Microsoft Excel:

• Data Management and Analysis: Capability to organize and analyze data pertaining to project timelines, budgets, resources, and inventory.

• Budget Tracking: Competence in using formulas and functions to manage and track expenses, ensuring alignment with project budgets.

• Scheduling: Ability to create schedules for maintenance and snow removal activities, utilizing templates and conditional formatting to emphasize critical dates.

• Reporting: Skill in developing detailed reports and dashboards to provide insights into project progress and performance metrics.

Microsoft Word:

• Documentation: Proficiency in creating and formatting project documentation, including proposals, contracts, and reports.

• Collaboration: Experience in tracking changes and managing comments for collaborative document editing and review processes.

Microsoft PowerPoint:

• Presentations: Ability to develop clear and engaging presentations to communicate project plans, progress, and outcomes to stakeholders.

• Visual Aids: Incorporation of charts, graphs, and images to enhance presentations and effectively convey complex information.

Microsoft Outlook:

• Email Management: Efficient management of email communications and ensuring timely responses and follow-ups.

• Calendar Management: Skill in scheduling and coordinating meetings, site visits, and project milestones using the calendar feature.

• Task Management: Utilization of task lists to track project tasks and deadlines.

Microsoft Project:

• Project Planning: Competence in developing detailed project plans, including timelines, resource allocation, and task dependencies.

• Gantt Charts: Ability to use Gantt charts to visualize project schedules and monitor project progress.

• Resource Management: Skill in allocating and managing resources effectively to ensure project tasks are completed on time

3.1.2 Quality Control Manager

The Quality Control Manager is responsible for submitting, implementing, and following the Quality Control Plan as specified in Section 6 (Quality Control Program). The Quality Control Manager must demonstrate a minimum of five years of experience directly related to all aspects of quality control including inspections and reports with two of the five years’ experience directly related to grounds/snow maintenance quality control. The Quality Control Manager must also demonstrate computer skills:

Microsoft Suite Proficiency

Microsoft Excel:

• Data Collection and Analysis: Use Excel to compile and analyze data related to quality metrics, inspections, and performance indicators.

• Quality Tracking: Develop spreadsheets to track issues, resolutions, and compliance with quality standards.

• Reporting: Create pivot tables and charts to visualize quality performance and trends over time.

• Audit Logs: Maintain detailed records of audits and inspections, using Excel for accurate documentation and easy retrieval.

Microsoft Word:

• Documentation: Prepare and format quality control, procedures, and inspection reports.

• Template Utilization: Utilize templates to ensure consistency in documentation and reporting.

• Review and Revision: Track changes and managing document versions for collaborative editing and updates.

Microsoft PowerPoint:

• Visual Communication: Use slides to communicate quality metrics.

Microsoft Outlook:

• Communication Management: Efficiently manage email communications regarding quality issues and updates.

• Scheduling: Coordinate and schedule inspections and meetings using the calendar feature.

3.1.3. Landscape Architect/Horticulturist

The Landscape Architect/Horticulturist is responsible for providing guidance on plant selection and design, overseeing maintenance activities, initiating action to prevent loss, and recommend actions for functional and/or aesthetic enhancements. Additionally, the Landscape Architect must be proactive in the health and appearance of plant life on the campus, i.e. patrolling the grounds to see if there are diseased or dying plants, making recommendations based on weather/season/environment. The Landscape Architect/Horticulturist must have a 4-year degree in Landscaping or Landscape Architecture/Horticulture from an accredited university. The Landscape Architect/Horticulturist must have the ability to produce conceptual drawings and/or images for potential redesigns of areas. The Landscape Architect/Horticulturist must also demonstrate computer skills including:

Microsoft Suite Proficiency:

Microsoft Excel:

• Plant Inventory Management: Create and maintain detailed inventories of plants, materials, and equipment used in landscape projects.

• Budget Planning: Use spreadsheets to plan and track budgets for landscape design and maintenance projects.

• Data Analysis: Analyze data related to plant growth, maintenance schedules, and environmental conditions.

• Scheduling: Develop and manage schedules for planting, maintenance, and snow removal activities.

Microsoft Word:

• Design Documentation: Prepare and format design proposals, project reports, and maintenance plans.

• Research and Writing: Document research findings and write detailed descriptions of landscape designs and horticultural practices.

• Templates and Styles: Use templates to ensure consistent formatting in professional documents and reports.

Microsoft PowerPoint:

• Design Presentations: Create engaging presentations to showcase design concepts, project plans, and horticultural practices.

• Visual Aids: Incorporate images, diagrams, and charts to effectively communicate design ideas and project progress.

Microsoft Outlook:

• Communication Management: Efficiently manage email communications regarding design projects and maintenance activities.

• Calendar Management: Schedule meetings and project milestones using the calendar feature.

• Task Management: Utilize task lists to prioritize design and maintenance activities.

3.1.4. Commercial Herbicide/Pesticide Operator

The Commercial Herbicide/Pesticide /Operator is responsible for the handling and application of herbicides and pesticides. Herbicide/Pesticide Operator. The Operator must have two to five years’ experience The Commercial Herbicide/Pesticide Operator must hold a current New Jersey Pesticide Application License. The Commercial Herbicide/Pesticide Operator will directly supervise any and all personnel who will be applying herbicides/pesticides.

3.2. Contract Employees

The Government will screen Contractor employees to determine their suitability to work under this contract.

The Contractor must follow all established procedures to submit to a background investigation in order to determine contractor suitability. The Contractor must notify the COR in writing via email of all new hires, as well as seasonal snow removal subcontractors, prior to their start. The email must include all necessary information as determined by the Government to process the new hire.

In order to access and work on the WJHTC, all employees are required to have one of the following forms of identification:

State Issued Real ID

U.S. Passport

U.S. Passport Card

DHS Trusted Traveler Cards (Global Entry, NEXUS, SENTRI, FAST)

U.S. Department of Defense ID, including IDs issued to dependents

Permanent Residence Card

Border Crossing Card

An acceptable photo ID issued by a federally recognized Tribal Nation/Indian Tribe, Including Enhanced Tribal Cards (ETC’s)

HSPD-12 PIV Card

Foreign Government Issued Passport

Canadian provincial driver’s license or Indian and Northern Affairs Canada Card

Transportation Worker Identification Credential (TWIC)

U.S. Citizenship and Immigration Services Employment Authorization Card (I-766)

U.S. Merchant Mariner Credential

Veteran Health Identification Card (VHIC)

Any background checks that are returned unsuitable will cause the employee to be denied access to the

WJHTC.

The Contractor must notify the COR immediately, via email, if any contractor employee is no longer working for the Contractor for whatever reason. The Contractor must ensure cancellation and surrender of keys and credentials (AOA Access and PIV Cards). The Contractor must ensure cancellation and removal of all access privileges to telecommunication and automated information systems. The Contractor must reclaim any Government property that might have been issued or in use by the contract employee. Payment of the invoice must be delayed for failure to return property.

3.3. Medical Screening

The Contractor is required to adhere to the State of New Jersey DMV regulations regarding medical requirements for Commercial Driver’s License (CDL). Contractor must ensure that a Commercial Driver's License (CDL) holder has a completed electronic Medical Examiner Certificate filed with the Federal Motor Carrier Safety Administration (FMCSA) National Registry before operating a Commercial Motor Vehicle (CMV).

Copies of the medical certificates for individuals operating vehicles and heavy equipment must be submitted to the COR within thirty (30) calendar days after the contract award date.

3.4. Driver’s Licensing

All Contractor personnel operating any motor vehicle in the performance of work under this Contract must have a valid State driver’s license. Confirmation must be available to the COR upon request.

3.5. Training

The Contractor will be responsible for providing all necessary training for performance of this contract at no cost to the Government. The Contractor must ensure that training requirements do not impact the services required under this Contract and the absence of Contractor personnel attending training functions does not relieve the Contractor from providing the required services in the period specified.

All employees (full-time and part-time) must have completed all training requirements within 30 calendar days of their start.

Employees must be trained in the proper use of required equipment, handling and use of chemicals, and specific requirements for sensitive spaces (see Section 8.8.3 – Access Control), and infrastructure located on the WJHTC.

3.5.1. Government-Provided Training

The following Sections detail training courses that are administered by the FAA.

3.5.1.1. Electronic Learning Management System (eLMS)

The Government requires all Contractor Key Personnel to take certain training courses throughout the year. These courses will be offered online via the FAA’s Electronic Learning Management System (eLMS) and must be completed within 30 days of the start of the contract and then annually after.

Below is a list of examples of such required training:

• (30201371) ASH Security Awareness Virtual Initiative (SAVI)

• (64000046) FAA Technical Center Spill Prevention Control and Countermeasure (SPCC)

Training

• (30201110) Technical Center Environmental Management System General Awareness

3.5.1.2. Archibus Training

Within seven (7) calendar days after the award of the Contract, the Contractor must schedule Archibus training with WJHTC personnel, since the system is custom to the facility. Archibus is the Integrated Workplace Management System (IWMS) designed to help organizations manage facilities, real estate, and infrastructure. It enables users to track assets, optimize space utilization, manage maintenance, and reduce operating costs through a centralized platform. All Key Personnel are required to attend training, and this must be completed by the end of the Phase-In Transition Period (Section 2.1). Archibus training must be coordinated with the FAA COR for any new Key Personnel during the Contract period of performance.

3.5.1.3. Airport Operations Area (AOA) Access Security Training Certain facilities are located within the Airport Operations Area (AOA) and require special training in order to gain access. The FAA provides AOA Access Security Training for all Contractor personnel requiring access to the airfield. The Contractor must provide a list of all personnel that require AOA Access Security Training to the COR within seven (7) calendar days after the award of the contract.

The training is conducted at the Technical Center and is roughly two hours in duration. Training must be complete for all required personnel by the end of the Phase-in Transition Period.

3.5.2. Training Records

The Contractor must maintain an up-to-date record of all required trainings, including those required under the Contractor’s Health and Safety Plan (Section 4.1) for each employee. A training record for each contract employee must be sent to the COR by the 5th of each month, for any training completed during the preceding month.

3.6. Appearance and Attire

Contractor personnel must present a neat appearance, wear uniforms, Technical Center access badges, and must be easily recognized as Contractor employees. Contractor personnel must wear long pants covering legs to the shoes. At all times, the outermost-garment must be a contractor-identified uniform or jacket. Closed-toe shoes are required. Contractor personnel attending meetings, answering phones, and working in other situations where their status is not obvious, are required to identify themselves as such to avoid creating the impression that they are Government officials.

3.7. Conduct

Contractor personnel are expected to perform their duties with minimal impact to the Technical Center personnel and operations.

During the performance of work, Contractor personnel must ensure picnic tables, grills, cigarette butt’s disposals, trash cans, or any other items which need to be moved to perform work are returned to their original location. If during the performance of work, any items in a work area are accidentally disturbed or damaged, the Contractor must attempt to restore the area/items to their original condition. If this is not possible, notification must be sent to the COR by email before the end of the work shift.

Contractor personnel must not eat or smoke while performing their duties. Smoking is only permitted in designated smoking areas during designated break. Contractor personnel must not use Government office spaces or conference rooms as lunchrooms or for any other purpose. Contractor personnel may use the Technical Center cafeteria or official break rooms for breaks and lunch.

The Contractor must ensure that all personnel take proper care of Government facilities and/or equipment.

Contractor personnel are not permitted to use the Technical Center’s Fitness Center.

4. HEALTH AND SAFETY

4.1. Health and Safety Plan

In the planning and performance of all work, the Contractor must comply with all applicable federal, state, and local health and safety regulations. The Contractor must develop and submit for Government acceptance to the WJHTC Safety Manager a Health and Safety Plan (HASP). The HASP must address, at a minimum, the following

• Communication of safety concepts and procedures to their employees

• Job hazard analysis

• Hazard prevention and control

• Hazard Communication / Safety Data Sheets

• Emergency response (general)

• Employee safety training

• Safety meetings

• Accident investigation

• Recordkeeping

• Personal Protective Equipment (PPE)

• Medical Surveillance

• Fall protection

• Occupational exposure to blood borne pathogens

• Asbestos General Awareness Training (Annual Refresher) 2 hours Program and Certificates

4.2. Safety Data Sheets (SDS)

The Contractor must obtain written approval from the Government prior to using any chemical in the performance of duties under this contract. An initial list of chemicals, with SDS for each, must be submitted for approval within seven (7) calendar days of Contract award. After the initial list is approved, changes or new requests for approval must be submitted to the Government Safety Team as work requests in the Archibus system. The Contractor must maintain a current, complete set of SDS throughout the life of the contract and provide this SDS set to the COR and Safety Office electronically upon request.

The Contractor must maintain a complete set of all SDS documents on-site for all material and chemicals used.

A complete set of all SDS documents must be readily accessible, at the work site, to all Contractor employees for hazardous chemicals being used. Employees must have immediate access to the SDS documents without having to leave the site.

4.3. Safety Hazards

The Contractor must utilize safety signs, cones, caution tape, or other safety barriers, as needed, to restrict access to work areas where safety hazards exist. Contractor employees must not place equipment in traffic lanes or other locations which may create safety hazards. The Contractor must immediately remove all safety barriers when the job is complete and/or the area is safe.

4.4. Mishap Reporting

Within 24 hours, the Contractor is responsible for reporting work-related incidents (accidents that result in personal injury, or damage to property; i.e., someone falls and gets hurt, or vehicle accident etc.) by filing an OSHA Form 301 in Employees' Compensation Operations & Management Portal (ECOMP) at http://www.ecomp.dol.gov. Contractors will follow their company's policy for filing workers’ compensation claims.

In addition, the Contractor must submit to the COR, with concurrent notice to the FAA Safety Office, an incident report completed by a supervisor who was onsite at the time of the mishap. This notice must be provided within two (2) hours of the incident. The Contractor must allow Safety Office personnel to interview their employees directly as part of the Safety Office’s mishap investigation.

4.5. Asbestos Work Controls

Asbestos is present at the WJHTC. Locations are listed on our website at https://my.faa.gov/org/staffoffices/ang/resources/tc_resources/health_safety/asb.html. Job specific practices are identified in WJHTC’s Asbestos Control Program Operations and Maintenance Plan, also located on the same website above.

4.6. Superfund Site

The FAA, William J. Hughes Technical Center was listed on the National Priorities List (Superfund) in October 1990. As a Superfund site, the WJHTC was required to sign a Federal Facilities Agreement (FFA). In accordance with Article II of the FFA, the WJHTC must notify all contractors interfacing with areas of concern regarding the existence of the FFA. The Superfund Sites can be located on Technical Exhibit A, highlighted in red, and Identified in the legend as the Environmental Task Order Contract.

http://www.ecomp.dol.gov/ https://my.faa.gov/org/staffoffices/ang/resources/tc_resources/health_safety/asb.html

5. PROPERTY

5.1. Contractor-Furnished Property (CFP)

5.1.1. Equipment & Vehicles

The Contractor must provide at their own expense all equipment, tools, or gear that may be required to properly perform the requirements of this Contract. Contractor-furnished equipment (CFE) must be in good operating condition as designed by the equipment manufacturer and is subject to inspection for compliance with all existing safety standards.

All tanks, hoses, pumps, control valves and gauges must be free of visible deterioration, must not leak and must operate at the manufacturer’s recommended rates and pressures.

The Contractor is required to provide all vehicles required for the performance of this Contract. All vehicles must have identifying markings on them to easily identify them as Contractor vehicles. All Contractor vehicle markings must be of a professional, commercial standard. Contractor vehicle problems will not relieve the Contractor from the obligations in this contract. All vehicles used in the performance of duties on this Contract must be insured and inspected as per New Jersey law.

All vehicle operators demonstrating reckless or careless operations in the opinion of the Government will not be allowed to operate vehicles on Government property for the duration of the contract. All vehicle operators who fail to park in proper parking spaces will lose their parking privileges on Government property.

Snow/ice removal equipment and vehicle operators must be reached via portable handheld radio or cell phone to provide constant communication with the Contractor management team during snow/ice removal activities. The installation and operation of all mobile communication equipment is the responsibility of the Contractor at no additional cost to the FAA. Hearing Protection Devices (HPDs) used during snow/ice removal equipment operation must be of the type that will not impede communications.

5.1.2. Minimum Required Equipment

QUANTITY DESCRIPTION

MOWERS

2 60 IN. Z-RIDER

1 60 INCH Z-RIDER

1 72 INCH Z-RIDER

1 72 INCH Z-RIDER

CLOSED CAB TRACTORS W/ MOWING

DECK, PLOW BLADE, SNOW BLOWER,

POWER BROOM ATTACHMENTS

TRACTOR WITH BUCKET LOADER AND 72

INCH BRUSH CUTTER

1 15FT BATWING BRUSH CUTTER

1 21 INCH PUSH MOWER

1 48 INCH WALK BEHIND

WEED EATERS

6 STRAIGHT SHAFT

1 RECIPRICATOR CUTTING TOOL

2 POWER BROOMS

2 EDGERS

BLOWERS

6 BACK PACKS

3 PUSH BLOWERS

2 POWER VACUUMS

HEDGE TRIMMERS

5 STANDARD

2 EXTENDED REACH

2 POLE PRUNNERS MANUAL

2 LOPPERS

MISC.

1 AIR COMPRESSOR

1 POWER WASHER

1 GRINDING WHEEL

1 SKID STEER WITH BUCKET AND FORKS

TRUCKS AND TRAILERS

1 HEAVY DUTY TRUCK

1 MEDIUM DUTY TRUCK

1 LIGHT DUTY TRUCK

1 OPEN DUAL AXLED TRUCK

1 OPEN DUAL AXLED TRUCK

SNOW EQUIPMENT

LARGE FRONT END LOADERS EQUIPPED

WITH 1-20' SNOW BOX PUSHER & 2-14'

SNOW BOX PUSHER

SKID TEER LOADERS EACH EQUIPPED

WITH 10' SNOW PLOWS

1 20 YARD SAND TRUCK WITH 10' PLOW

TRUCK EQUIPPED WITH A 23 YARD SALT

SPREADER

DUMP TRUCK WITH 10 YARD SALT

SPREADER & 10' PLOW

12 SNOW PLOW TRUCKS

2 3 YARD SALT SPREADERS WITH PLOWS

1 STREET SWEEPER TRUCK

BACKHOE LOADERS FOR LOADING SALT

INTO SPREADER TRUCKS

TRACTORS EQUIPPED WITH SIDEWALK

PLOWS (HEATED)

3 POWER BROOMS AND SNOW BLOWERS

3 TAILGATE SPREADERS

LIQUID SPRAYERS (1 @ 200 GALLONS, 2 @

300 GALLONS)

ALL TERRAIN VEHICLES EQUIPPED WITH

PLOWS AND TAILGATE SPREADERS

12 PUSH SPREADERS

75 SNOW SHOVELS

5.1.3. Radio

The Contractor must supply portable two-way radios (Motorola CP 185 or similar product) and chargers for use in the performance of this contract and in accordance with Section 889 of the National Defense Authorization Act. The Contractor is responsible for the purchase, repair, and maintenance of all required two-way radios. Within 7 calendar days of Contract award, the Contractor must obtain approval from the COR on the make and model of the equipment. At the Contractor’s expense, the Contractor must ensure that the radios are programmed on frequencies specified by the Government. The Contractor must make radios available to the Government or designated contractor for inspection to ensure compliance with frequency assignment and performance in accordance with manufacturer’s specifications.

At the end of the Contract, all radios must be disabled from the Government frequency band used during this Contract. The Contractor must provide a letter and an invoice from the company that disabled the radios as evidence. The Government will withhold invoice payments at the end of the Contract until such evidence is provided.

Specifications for Communication Equipment:

a) Radios must be FCC Type accepted and Government-approved prior to purchase.

b) Operation on analog FM within the 162 MHz to 174 MHz range

c) Minimum of 6 RF channels

d) All equipment must have MDC1200 or equivalent signaling capabilities with remote radio disable.

e) Operation within the current federal VHF frequency spacing of 12.5 KHz and with a maximum analog FM transmitter deviation of 2.5 KHz and adhere fully to the narrow banding directive of 2004.

f) Equipment must transmit a unique MDC1200 identifier prior to every voice transmission. Within 30 days of contract award the Contractor must provide to the COR a list with the identifier number and respective serial number and person or vehicle the radio is assigned to.

g) No radios will be permitted to operate using APCO P25 FDMA modulation. All voice transmissions must be made in clear analog, non-encrypted modulation.

h) Portable radios and batteries must have an IP67, Factory Mutual, or Intrinsically Safe certification.

i) Portable radios must operate at a minimum transmitted output power of 5 watts.

j) Mobile units must have a maximum transmitter power output of 40 watts.

k) All equipment must have a display to clearly designate the current operating channel of the radio.

l) All equipment must meet the DMR open modulation standard of TDMA but cannot be enabled until approved by the Government. This technology will, when implemented, allow the Government one hundred percent control of all communications frequencies and allow for rapid mitigation of abuse and interference issues should arise.

m) All equipment must be capable of Digital Private Line squelch

n) The Government will supply the authorized operating frequency list for the equipment. No other frequencies will be added to the radio without prior written approval from the Government.

Prior to deployment the contractor shall make the radios available with the appropriate programming software and associated cables to the Government to verify frequencies and that the operating modes meet these specifications.

o) The contractor will be responsible for training each individual who may be operating any communications equipment in proper technical operation, appropriate channel usage, and Government accepted radio operating protocols.

p) All equipment must be allowed to be inspected and technically evaluated by an FCC or Government technician once per year to ensure all equipment meets manufacturer’s specifications and creates no interference with Government aircraft and ground-based communications facilities.

The Government will issue the range of unit identification numbers to be used. The Government will supply the operating frequencies and DPL codes within 10 business days after verifying radios meet the specifications listed above. No other operating frequencies will be installed without prior authorization by the Government. The Government maintains the final operating authority for the issued frequencies.

All operations on the respective frequencies are to be professional and within National Telecommunications and Information Administration (NTIA) regulations. It is the Contractor's responsibility to familiarize themselves with those regulations and assure compliance with all conditions.

5.2. Government-Furnished Property

The Government will provide computer equipment and software for use to the Contractor in accordance with the terms and conditions of this Contract, and exclusively for the performance of this Contract. The use of Government Furnished computer equipment for other purposes is prohibited. The service, maintenance, repair, connections, and upgrading of all computer equipment will be the responsibility of the Government. All GFP must be returned to the Government in the same condition as received, except for normal wear and tears. During the period of performance of this contract, if any Government-furnished property is determined beyond repair, the Contractor must document via email to the COR. The Contractor will be responsible for the cost of any repairs or replacement caused by loss, negligence, or abuse by the Contractor or their employees or sub-contractors.

5.2.1. Government-Furnished Facilities (GFF)

The FAA will make available to Contractor Three (3) building in performance of this contract on the WJHTC campus. The facilities consist of:

1. Building 306T (814 square foot construction trailer, used as a 200 Square foot administrative office, and a 614 square foot work center)

2. Building 307 (5,290 Square foot equipment & vehicle covered storage)

3. Building 313 (13,000-ton bulk sand/salt shed).

The Contractor will be responsible and accountable for such facilities accepted for use. The Contractor must ensure facilities remain suitable for their intended use and take all precautions to prevent safety hazards, odors, and vermin. Janitorial services for GFF must be provided by the Contractor at no additional cost to the FAA. At times, certain GFF may need to be utilized by FAA or other contractor personnel in support of the FAA’s mission, which will be coordinated with the contractor. The Contractor must obtain written approval from the CO prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the FAA will be made at the expense of the Contractor. At the completion of the Contract all facilities must be returned to the FAA in the same condition as received, except for approved modifications and reasonable wear and tear.

5.2.2. Keys

The Government will issue keys for access to required areas. The Contractor must implement a key control program to maintain an inventory and provide for the control and security of all keys. The Contractor must ensure that only authorized personnel have access to the appropriate keys and ensure that keys will not be misused. Contract employees must not open locked rooms or areas to permit entrance by persons other than Grounds Contract employees performing assigned duties.

The Contractor must submit an updated key inventory to the COR upon request. The Contractor must report a lost key immediately, via email, to the COR and Security personnel, including while in the process of looking for the keys. The Contractor must reimburse the Government for all lost keys and replacement of cores at the Contractor’s cost.

6. QUALITY CONTROL (QC) PROGRAM

A properly established QC Program will alert the Contractor to quality problems prior to Government notification.

The performance criteria are timeliness of response and completion, quality of materials and workmanship, and proper documentation. The burden of proof of contract compliance is placed on the Contractor and not assumed by the Government. The Contractor is responsible for providing all documentation to support Contract compliance.

If the recurring deficiencies indicate that the QC Program is not adequate or does not produce the desired results, the Contractor must take corrective actions in both the QC Program and the work. If the above does not obtain effective improvement in the Contractor's QC Program, the CO may direct changes to be made in the Quality Control system, including but not limited to the removal of unsatisfactory Quality Control representatives at any level.

The Contractor must keep continuous records showing inspection and oversight as part of their QC Program. The QC Program must include all categories of work performed as part of this Contract (see Section 8.11. – Work Categories). The QC Program must include protocols to follow-up on all deficiencies, that all reporting and request for information are timely and completed, and that all contract requirements are documented and fulfilled including all Archibus requirements.

6.1. Quality Control Plan

The Contractor must establish a Quality Control (QC) Program, which is guided by a Quality Control Plan. This QC Plan must be submitted to COR for approval that documents the Contractor’s approach and procedures for ensuring the delivery of quality services to meet the contract performance requirements. The plan must include, but not be limited to the following:

a) Work procedures and timeframe to accomplish each task

b) Organizational structure to accomplish work

c) Inspection plan to include method and proposed frequency of inspections, and corrective actions

d) Procedures for responding to service calls, Contract Discrepancy Reports (CDRs), customer complaints, and negative survey responses (including work performance and documentation)

e) Quality control personnel assignment (by duty title)

f) Subcontracting procedures

g) Recurring contract compliance review procedures

h) Trend analysis program

i) Corrective actions

j) Risk management

6.2. Quality Control Inspections

Each week, a Recurring Services Work Request (see Section 8.11.2) will be generated for the purpose of documenting Contractor’s quality control inspections. The work requests will be due on Monday of each week, documenting QC inspections from the prior week. The Contractor must populate all tabs of the Quality Control Inspection Report Template (Technical Exhibit G each week and attach to the appropriate work request.

6.3. Quality Control Reports

The Contractor must submit quarterly Quality Control Reports summarizing the Contractor’s QC efforts, including but not limited to trend analysis, corrective actions taken, and recommendations for improvement.

Reports must include the following items at a minimum:

• Inspector’s Name

• Location

• Date

• Weather conditions

• Items inspected

• Defects encountered

• Corrective actions taken

• Safety violations

7. PERFORMANCE EVALUATION

7.1. Government Inspections

The Government reserves the right to choose the inspection methods and forms to be used in implementation of its Quality Assurance program, including witnessing of work in progress. The Contractor, if requested, must coordinate work scheduling with FAA personnel to facilitate inspection. The Government reserves the right to vary the inspection methods and forms utilized during the work without notice to the Contractor. In addition, the Contractor is responsible for providing personnel, upon request, to accompany the Government inspection personnel. The Contractor personnel must be knowledgeable of the work being inspected and must be able to respond to all requests for information by Government inspection personnel. The Contractor cannot substitute the Government's inspections for the Contractor’s Quality Control.

7.2. Contract Discrepancy Reports / Rework

Contract Discrepancy Reports (CDRs) will be created in Archibus when the Contractor has failed to fulfill any contractual requirement in whole or in part. The CDR will be routed to the Contractor for their review. The Contractor must update the CDR to either dispute the alleged deficiencies, or document corrective actions taken. A disputed CDR will be elevated to the CO for a final decision if no agreement is made between the Contractor and COR. If there is no dispute, the Contractor must perform corrective actions and schedule a joint inspection with Government-designated personnel. These inspections must be annotated by the Contractor on each corresponding CDR.

Rework for urgent or emergency work requests must be corrected immediately upon notification. Rework for routine work requests must be corrected within one (1) business day of notification. Disputes must be documented in Archibus within one (1) business day of creation.

7.3. Acceptable Quality Levels

Acceptable quality levels (AQLs) will be utilized in the FAA’s administration of this Contract to ensure fair and reasonable conformance to the Contract requirements.

7.3.1. Monthly Metrics

On a monthly basis, the FAA will run end-of-month reports to analyze metrics of Contractor performance.

The end-of-month reports will be run on the last Monday of each month and will analyze all work requests which were due by the preceding Friday. The reports will be provided to the Contractor no later than close of business the Friday of the same week the Monday report was run. For example, the end-of-month report for July 2025 will be run on Monday, July 28, 2025, and will analyze all work requests due by Friday, July 25, 2025. The report will be provided to the Contractor no later than close of business Friday, August 1, 2025.

The Contractor will have an opportunity to provide a justification for each work request on the end-of-month reports. For justifications to be considered valid, all of the following conditions must be met:

a) Justifications must indicate the Contractor utilized sound management practices to ensure completion of work in accordance with the Contract requirements.

b) Justifications must identify circumstances which are beyond the Contractor’s control. (Note:

material delay will not be considered a valid justification.)

c) The Contractor must provide any documentation needed to support the justification.

Documentation must be clearly labeled, including identification of the corresponding work request number from the end-of-month report(s).

d) End-of-month reports with justifications and supporting documentation must be submitted electronically by the Contractor to the CO and COR no later than seven (7) calendar days from receipt of the end-of-month report.

7.4. Progress Meetings

The Contractor must send appropriate personnel to attend weekly meetings to discuss the Contractor’s progress and address any issues raised by either the FAA or the Contractor. At each meeting, the Contractor will be required to discuss schedules for completion of all overdue and on-hold work. In addition, the Contractor must report on quality control efforts and discuss any open CDRs.

In addition, the CO will require the Contractor's representative(s) to meet with the CO, COR, and/or other Government representative(s) as necessary.

8. GENERAL REQUIREMENTS

The following Sections apply to all services provided and work performed under this contract.

8.1. Rules and Regulations

The Contractor must adhere to all State and Federal regulations as well as Government Orders in effect at the Technical Center. This list includes, but is not limited to the following:

• Federal Environmental Protection Agency (EPA)

• New Jersey Department of Environmental Protection (NJDEP)

• Occupational Safety and Health Administration (OSHA)

• WJHTC Environmental Management System (EMS)

• Contractor Personnel Suitability Requirements, GOVERNMENT Order 1600.1F and AMS Clause 3.14-2 Security Requirements

• Personnel Security Program, GOVERNMENT Order 1600.1F, Chapter 8.10

• Technical Center Security & Identification System, Order CT 1600.30B

• Contract Employee Clearance Procedures, Order CT 3370.6C

• Motor Vehicle & Pedestrian Traffic Regulations and Control, Order CT 3900.23D

• GOVERNMENT WJHTC Facility Security Management plan, Order CT 1600.30B

• Key and Lock Requirements and Control, Order CT 1600.69, Sections 4-3-13, 4-3-14

• Facility Photography GOVERNMENT Order 1600.69, 4-6-9

• Center-Wide Recycling, Order CT 1050.2C

• Electronic Mail Policy, GOVERNMENT Order 1360.16A

• Internet Use Policy, GOVERNMENT Order 1370.121B

• Modem Policy, Order CT 1370.121B

• Emergency Operations Plan, GOVERNMENT Order 1900.1G

• Drug and Alcohol-Free Departmental Workplace, DOT Order 3910.1CD

• Exposure Control Plan, OSHA Standard 29 CFR 1910.

• Human Resource Policy Manual (HRPM) Volume 12 Policy Chapter WLB-12.10:

Smoke Free Work Policy in the FAA, in conjunction with the Departmental Personnel Manual (DPM) Chapter 792-4 Executive Order 13058 Protecting Federal Employees and the Public from Exposure to Smoke in the Federal Workplace.

Regulations are updated periodically or changed as needed. The Contractor is responsible to ensure that all contract personnel abide by the rules and regulations and all changes that occur during the execution of this Contract. Failure to know the rules and regulations is not an acceptable reason for failure to comply.

8.1.1. Wetlands

There must be no chemical application, mowing, cutting, clearing, trimming or any other activity adjacent to any stream or within the 150-foot buffer surrounding wetland areas anywhere on the WJHTC grounds.

Any work proposed to occur within wetlands and their buffer zone, that is not already identified in the Grounds Maintenance Plan (Technical Exhibit A), must be submitted to the COR for review and approval.

A two-week review period is recommended for all project reviews. Any work within 150 feet of a wetland may require extensive state and federal permit applications and/or other lengthy environmental compliance actions.

8.1.2. Soil and Solid Waste

The COR must review and approve removal, transportation, and/or disposal of any excess soil or solid waste generated because of work performed under this Contract. Waste material, including soils, may require waste characterization and/or analytical testing before the material is removed, transported, and/or disposed. The Contractor is responsible for proper handling of soil waste material generated from work performed under this Contract in accordance with applicable regulatory guidance. The Contractor is responsible for payment of any penalties or remedial actions that may result from non-compliance with this requirement. Quantities of non-hazardous municipal solid waste (MSW) generated from work performed under this Contract shall be tracked by the Contractor and reported to the Environmental POC.

Specifically, quantities of non-hazardous MSW that are recycled, composted, or sent to a landfill for disposal by the Contractor shall be reported in units of tons for each month of the fiscal year. In the event waste material handled by the Contractor is determined to be hazardous, disposal manifests for such waste shall be signed only by the COMS Hazardous Waste Specialist on behalf of the FAA. Copies of hazardous waste manifests shall be provided to the Environmental POC.

8.1.3. Herbicides/Pesticides

The Contractor must use only herbicides registered by the Environmental Protection Agency and the New

Jersey Department of Environmental Protection agency for the use intended. Usage must comply with label/SDS directions. Extreme care must be exercised to avoid entry of herbicides/pesticides into drainage structures, streams, ditches, air intakes, etc.

The Contractor must maintain daily records of all herbicide/pesticide use; refer to Technical Exhibit E.

This form must be filled out daily when herbicide/pesticide applications are performed, and all entries must be completed within 24 hours of chemical use. Completed forms must be made available upon request for inspection and must be forwarded to the COR each month following the month of operations.

Forms which are rejected by the COR due to improper preparation must be corrected and resubmitted by the Contractor at no added cost to the FAA.

8.2. Normal Hours of Operation

The William J. Hughes Technical Center’s normal hours of operation (NHO) are 6:00 A.M. through 6:00 P.M., Monday through Friday, except Federal holidays. The Technical Center’s mission includes active 24/7/365 support of the National Airspace System (NAS), as well as time sensitive research and development efforts.

A certain amount of work will need to be performed outside of NHO due to weather, potential impacts and/or interruptions to occupants, building and/or schedule restrictions, emergency or urgent needs, and Technical Center closures, including Federal holidays. This work must be managed with the same standards of efficiency, professionalism, and effectiveness as work performed during normal hours of operation.

8.2.1. Management Team Presence

At a minimum, the Project Manager and Quality Control Manager are required to be on-site for an eight-hour shift each day, during normal hours of operation. The Contractor must provide onsite management during NHO, regardless of vacation or any other absence by any individual employee or group of employees.

8.2.2. Substitutions for Project Manager or Quality Control Manager The Contractor must notify the COR at least 24 hours prior to all planned time off for the Project Manager and Quality Control Manager. In addition, the Contractor must immediately notify the COR when the Project Manager and Quality Control Manager needs to take unplanned time off.