Section J Attach 05_Sample_Client_Notification_Letter.pdf
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- 15BRRC26R00000014
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This is a sample client notification letter template issued by offerors to prospective past performance references for a Federal Bureau of Prisons (BOP) Request for Proposals regarding Residential Reentry Center services. The letter notifies clients that they may be contacted by the BOP as part of the agency's past performance evaluation process, which is designated as a key source selection factor under the Federal Acquisition Streamlining Act (Public Law 103-355), Section 1091.
The letter authorizes clients to respond candidly to BOP inquiries about the offeror's work performance and explains that while performance details may be shared with the offeror, Federal Acquisition Regulation 15.301-1(d)(4) prohibits disclosure of the names of individuals providing reference information. The template identifies specific points of contact from the client organization based on their direct knowledge of the work performed and requests their cooperation and support in the past performance review process. The letter is designed to be customized with specific RFP numbers, locations, client names, contact individuals, and company contact information.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear ___, We are currently preparing a response to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) _________, for the procurement of Residential Reentry Center services in __________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103‑355), Section 1091, the BOP places significant emphasis on past performance as a key source selection factor.
As part of their evaluation, the BOP requires offerors to identify client references and request their participation in the past performance review process.
If the BOP contacts you regarding work our organization has performed, you are fully authorized to respond and provide the requested information. Please note that while the past performance details you provide may be shared with us, the Federal Acquisition Regulation Revolutionary FAR Overhaul (FAR RFO) 15.301‑1(d)(4) prohibits the release of the names of the individuals supplying the reference information. For this reason, we respectfully request your honest and candid assessment of our performance.
We have identified Mr./Ms. ________ and Mr./Ms. ___________ from your organization as the points of contact based on their direct knowledge of our work. Your cooperation and support are greatly appreciated. Should you have any questions, please contact ___________.
Sincerely,
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