Section J Attach 05 Sample Client Notification Letter.pdf
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- 15BRRC25R00000010
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This is a sample client notification letter template that contractors must send to their past performance references when responding to a Department of Justice, Federal Bureau of Prisons (BOP) RFP for Residential Reentry Center services in Ada County (Boise), Idaho.
The letter informs past performance references that they may be contacted by the BOP as part of the source selection process, as required by the Federal Acquisition Streamlining Act Section 1091. It authorizes the references to respond to inquiries about the contractor's work performance while noting that the FAR prohibits releasing the names of individuals providing references. The template includes spaces to fill in specific details like the RFP number, points of contact at the reference organization, and contact information for questions.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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