Section J Attach 05_Sample_Client_Notification_Letter.pdf
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- Solicitation number
- 15BRRC25R00000002
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This is a sample client notification letter template to be used by contractors when responding to a Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The template is designed to notify past performance references that they may be contacted by the BOP during the evaluation process.
The letter informs references that past performance is a substantial evaluation factor under the Federal Acquisition Streamlining Act and authorizes them to respond to BOP inquiries about the contractor's work. It includes specific language about FAR requirements regarding confidentiality of reference information and requests honest feedback about the contractor's performance. The template provides spaces to fill in specific details including the RFP number, location of services, and points of contact within the reference organization.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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