Section J Attach 05_Sample_Client_Notification.pdf
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- Solicitation number
- 15BRRC26R00000009
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This is a sample client notification letter template issued by a contractor responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter notifies prospective past performance references of their identification in the Business Proposal, Section L, and authorizes them to respond to inquiries regarding the contractor's work performance.
The letter explains that the BOP places substantial emphasis on past performance as a source selection factor in accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091. It advises references that while their information may be released to the contractor's organization, Federal Acquisition Regulation provisions at Subparts 15.306(e)(4) and 15.506(e)(4) prohibit disclosure of the names of persons providing reference information, thereby encouraging candid feedback. The letter identifies specific points of contact from the reference organization based on their knowledge of the contractor's work and provides contact information for any questions or coordination needs.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation RFO at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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