Section J Attach 05 Client Notification Letter.pdf
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- Solicitation number
- 15BRRC27R00000001
About this file
This document is a sample client notification letter template intended for prospective past performance references in response to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter notifies clients that they may be contacted as references during the BOP's evaluation process and authorizes them to provide candid feedback regarding the responding organization's performance on previous work.
The letter emphasizes that the BOP places substantial emphasis on past performance as a source selection factor under the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, requiring identification of client references and their participation in evaluation. The document protects reference providers by advising them that while their feedback may be shared with the proposing organization, Federal Acquisition Regulation provisions at Subparts 15.306(e)(4) and 15.506(e)(4) prohibit disclosure of the names of individuals providing reference information. The template includes blank fields for the recipient's name, RFP number, service location, identified points of contact within the client organization, and contact information for questions.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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