Section_J_-_Att_No__003_Division_1_Specifications.pdf

SANTA MONICA MOUNTAINS NATIONAL

RECREATION AREA, CALIFORNIA

Replace Roof at Rancho Sierra Vista

– Satwiwa Cultural Center

SAMO

PMIS #316984

CONSTRUCTION DOCUMENTS

SPECIFICATIONS

National Park Service

Pacific West Region

May 11, 2023

RFQ 140P8623Q0071

Section J -Att No. 003

SAMO – SATWIWA REROOF 01 11 00 - 2

SUMMARY OF WORK

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Government Furnished Materials.

3. Work Requirements – Technical Requirements

4. Work Restrictions.

5. Special Construction Requirements.

6. Field Verification

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: The project location is in the Santa Monica Mountains National Recreation Area

(SAMO). Rancho Sierra Vista, Satwiwa Cultural Center at 4132 West Potrero Road, Newbury

Park, CA 91320 located in Ventura County.

B. The Work generally consists of the following:

a Removal and dispose of all existing roofing materials, and any rotten sheathing/decking.

b Repair or replace any rotten or damaged sheathing/decking with new in-kind or like material.

c Re-roof with similar roofing material and color (metal standing seam western lock type).

d Furnish and install new flashing for all roof penetrations, including curb flashings, chimney flashings, valley flashings, roof jacks and vents etc.

e Paint roof jacks and vents to match color of new installed roofing material.

f Remove existing gutters and downspouts. Install new gutters and new downspouts.

g Remove and re-install any wireless rooftop internet or communication antennas as well any solar panels must be removed and re-installed.

h Haul-off and recycling of construction debris.

1.3 WORK REQUIREMENTS - TECHNICAL

A. The Contractor must be licensed to provide roofing, electrical, carpentry, and painting services by the state of California. All work shall be completed in accordance with current Federal and State

Building Codes.

B. The contractor is responsible for taking their own measurements, dimensions, and quantity of materials required to complete the job.

C. The contractor will be responsible for removing and disposing of any debris generated during the workday. Contractor is to furnish trash/debris receptable or haul debris away daily. The

Contracting Officer Representative will advise of dumpster staging area.

SAMO – SATWIWA REROOF 01 11 00 - 3

D. The contractor shall immediately notify the Contracting Officer of any ambiguities, inconsistencies, and errors discovered in this specification.

E. All work is subject to “Davis-Bacon” prevailing wage and will be performed Monday through

Thursday no earlier than 7:00 a.m. and no later than 5:30pm

F. Contractor shall take every precaution to prevent damage to government and personal property and vegetation at the sites. Should any damage result, the contractor shall complete repairs or replacement to the satisfaction of the Contracting Officer Representative, at no cost to the government.

G. Storage of materials and equipment shall be limited to areas designated by the Contracting Officer

Representative during contractor’s operations.

H. The building may be occupied during the performance period of this contract. Provide and maintain adequate egress at all times, in accordance with the Life Safety Code (NEPA 101). No corridor, aisle, stairway, door, or exit shall be obstructed or used in a manner that interferes with egress.

I. The Contractor’s use of the premises is restricted to the designated work area. Materials and equipment must be stored in the designated work area.

J. Contractor shall take all precautions to protect the public and all property during performance under this contract. The contractor shall erect barricades and appropriate signs while working to prevent harm to persons and property.

K. The contractor shall be responsible for maintaining an effective accident prevention program and providing a safe environment for all personnel and visitors. The contractor shall ensure that work is accomplished with Federal State and local safety and health requirements. The contractor shall comply with all OSHA requirements.

L. The contractor shall provide a written schedule within 5 days after award. The contractor shall complete work within 35 days of award.

M. Roofing warranty limited lifetime and a 5-year performance guarantee against a defective roofing system, including repairing to maintain a watertight condition. During the five-year period, the contractor shall repair all leaks without cost to the government.

N. Protection of Historic Features: The Santa Monica Mountains National Recreation Area contains many project locations including this project location, which are highly sensitive sites, and contains historical resources. The Contractor shall closely follow the plans, and alert the Contracting

Officer Representative immediately of any major deviations.

O. A short start-up meeting with the Contracting Officer will be required prior to beginning work.

P. Prevent damage to historic features that lie within the work limits, including but not limited to historic buildings and features, archeological resources including features both above and below grade, cultural landscapes and features including plantings, manhole covers, gutters, paving, drainage features, utilities, walkways, etc. Protect historic features from damage due to the work of this contract.

Q. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas as directed and approved by the Contracting Officer Representative, at no additional expense to the Government.

2. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with Contracting Officer Representative before removing branches that interfere with construction.

3. Do not fasten ropes, cables, or guys to existing trees.

4. All geologic and fossil materials within the park are protected. Avoid disturbing soils or rock within or outside the project are, except as specified in the contract documents or as directed by the Contracting Officer Representative.

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R. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to

Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

S. Construction Camp: Establishment of a camp within the park will not be permitted.

T. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials.. See

Section 01 50 02, Trucking.

U. Contractor shall provide OSHA and other required postings regard safety at the site.

V. All Contractor employees and subcontractor employees shall be advised of the rules and regulations of the National Park Service.

W. Contractor and subcontractor vehicles not required on the worksite itself shall be parked in a location to be reviewed and approved by Contracting Officer Representative.

1.4 PUBLIC USE OF SITE

A. Contractor shall at all times conduct his operations to ensure the least inconvenience to the public.

Building closures may be permitted, when required, upon specific approval of Contracting Officer.

Submit closure request to Contracting Officer at least 7 calendar days in advance of requested closure date.

B. Emergency Vehicle Access: Contractor must maintain access for emergency vehicles at all times unless specifically exempted as a condition within the project contract. Contractor will stop all work as necessary to allow passage of emergency vehicles.

1.5 OCCUPANCY REQUIRMENTS FOR BUILIDINGS

A. Existing Buildings

1. Maintain access to existing walkways and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the Contracting Officer Representative.

2. Maintain existing building in a weather tight condition throughout construction period.

Repair damage caused by construction operations. Protect building and its occupants during construction period.

1.6 CONDUCT OF OPERATIONS

A. Contractor personnel shall comply with all Federal and State law and regulations, Any exception must be specifically justified and approved in writing by the Contracting Officer.

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B. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer Representative.

1.7 WORK RESTRICTIONS

1. Work will be not be permitted on the weekends. Friday work could be approved by the

Contracting Officer with prior authorization. Submit requests 7 days in advance of the work to the Contracting Officer for approval.

2. Contractor shall be responsible for locating and preventing damage to known or anticipated (propane, water, electrical, telecommunications, sanitary sewer, storm sewer) utilities. If damage occurs, repair utility at no additional expense to the Government.

3. No onsite work shall be performed during federal and national holidays unless approved 7 days in advance or otherwise directed by the Contracting Officer.

C. Smoking: Smoking is not permitted, except in park designated smoking areas.

1.8 FIELD VERIFICATION

A. See Section 01 73 40 Execution.

END OF SECTION

SAMO – SATWIWA

REROOF

01 26 01 - 1 CONTRACT MODIFICATION PROCEDURES

SECTION 01 26 01 CONTRACT MODIFICATION PROCEDURES

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2

DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost quotes, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel 12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed.

The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating

General Conditions:

01 26 01 - 2 CONTRACT MODIFICATION PROCEDURES

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Scheduling

5. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating

General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40 hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums, such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

01 26 01 - 3 CONTRACT MODIFICATION PROCEDURES

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General

Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification quotes and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification quotes and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification quotes.

1.3 MODIFICATION QUOTE PRICING REQUIREMENTS A.

General:

1. Your quote must be received in the format and within the time frame specified in the

Request for Quote letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The quote must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the

01 26 01 - 4 CONTRACT MODIFICATION PROCEDURES

costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement.

Contractor may utilize the government provided Contractor Estimate Form, or their own form, provided that it contains the same information and level of detail as the Gov’t provided form. The government form is available at:

http://www.nps.gov/dscw/upload/ContractorEstimateForm_1-24-13.xls

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). TIA and associated costs must be received with the quote by the date shown within the Request for Quote letter. Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work.

Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS. D.

Equipment:

RFQ 140P8623Q0071

http://www.nps.gov/dscw/upload/ContractorEstimateForm_1-24-13.xls

01 26 01 - 5 CONTRACT MODIFICATION PROCEDURES

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your quote for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers, Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated rental rates shall include the cost of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major overhaul is not included), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the

US Army Corp of Engineers is utilized, then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in

01 26 01 - 6 CONTRACT MODIFICATION PROCEDURES

this project. The following percentages establish the maximum allowable markups

(OH&P) for contractor self-performed work:

Overhead… ................... 10%

Profit ................................7%

2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 22%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, then the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3.E.1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On quotes involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION

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DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

1.1 LIST OF CONTRACT LINE ITEMS

A. Base Bid

• Contract Line Item 1 (Re-Roof):

Remove metal roof, inspect and replace damaged sheathing\decking, overlay felt, supply and install new roof materials, paint and install accessories to match roof, clean site, END OF SECTION 01 27 00

SAMO – SATWIWA REROOF 01 31 00 - 1

PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Construction Coordination.

2. Submittals

3. Coordinated Drawings

4. Requests for Information (RFIs).

5. Project meetings.

6. Environmental Coordination.

7. Permits

Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting

Contractor’s construction schedule.

2. Section 01 73 40 “Execution” for procedures for coordinating general installation and field engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 “Closeout Procedures” for coordinating closeout of the Contract.

1.2 CONSTRUCTION COORDINATION

Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

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2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Permit requirements.

7. Pre-installation conferences.

8. Project closeout activities.

1.3 SUBMITTALS

Coordination Drawings: N/A

Division 01 documents: The following items shall be submitted a minimum of one week prior to the

Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-

Construction Conference.

1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Site Specific Safety and Health Plan.

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses (SF 1413).

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

8. Waste Management Plan-show recycling plan.

All items listed must be provided to the Contracting Officer before the Pre-Construction Conference is held. If all of these documents have not been received one week prior to the scheduled Pre-Construction

Conference date, the conference will be cancelled, Notice to Proceed will not be issued, and the Contracting

Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

1.4 REQUESTS FOR INFORMATION (RFIs)

General: Immediately on discovery of the need for additional information or interpretation of the

Contract Documents, Contractor shall prepare and submit an RFI electronically utilizing the NPS standard

RFI format, with attachments in either Word or Adobe .pdf format as necessary.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

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1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

Contracting Officer’s Action: CO will review each RFI, determine action required, and respond. CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.5 PROJECT MEETINGS

Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor.

Attending shall be the following:

1. COR and/or CO

2. Contractor’s Project Manager

3. Contractor’s Superintendent

4. Major subcontractors

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5. NPS Project Manager

6. Others as appropriate

The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Hazardous Materials Operations and Maintenance Plan

4. Jobsite Safety.

5. Workplan & Schedule

6. Resolution of comments on required Division 01 documents.

7. Coordination of Subcontractors.

8. Define limits of construction staging area.

9. Traffic Control & Safety

10. Labor law application.

11. Modifications.

12. Payments to Contractor.

13. Payroll reports.

14. Contract time.

15. Liquidated damages.

16. Contractor Performance Evaluation.

17. Display of Hotline posters.

18. Notice to proceed.

19. Correspondence procedures.

20. Acceptance/rejection of work.

21. Progress meetings.

22. Submittal procedures.

23. Environmental requirements.

24. Saturday, Sunday, holiday and night work.

25. Reference materials.

26. Value engineering.

Progress Meetings: The Contracting Officer will schedule progress meetings at agreed upon regular intervals.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. The meeting agenda will include the following:

SAMO – SATWIWA REROOF 01 31 00 - 5

a. Approval of minutes of previous meetings.

b. Safety items/ ‘toolbox’ safety meeting topic.

c. Submittal status.

d. Review of off-site fabrication and delivery schedules.

e. Requests for information (RFI) and other issues.

f. Modifications.

g. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

h. Inspections of work in progress and projected (Special inspections,

i. Construction Schedule update (provide updated CPM).

j. Other business relating to work.

3. Contractor shall:

a. Prepare agenda for Progress meetings in format approved by the

Contracting Officer.

b. Distribute written notice of each Progress meeting 4 business days in advance of meeting date, except for meetings scheduled at established intervals.

1.6 ENVIRONMENTAL COORDINATION

Contractor’s Environmental Manager: Designate an on-site party responsible for overseeing the

Contractor’s conformance to environmental goals for the project and implementing procedures for environmental protection.

1. Qualifications: Minimum 3 years Construction experience on projects of similar size and scope; with environmental procedures similar to those of this project; must be familiar with environmental regulations applicable to construction operations.

2. Responsibilities: Responsibilities shall include:

a. Compliance with applicable Federal, State, and local environmental regulations, including maintaining required documentation.

b. Implementation of the Waste Management Plan (WMP).

c. Training for Contractor personnel in accordance with their position requirements.

d. Monitoring and documentation of environmental procedures.

Perform project quality control in accordance with requirements specified in Related Sections, including:

1. Quality Requirements.

2. Regulatory Requirements.

3. Construction Waste Management.

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Contractor’s Environmental Training Program: Contractor shall provide environmental training for workers performing work on the project site. Training shall include the following:

1. Overview of environmental issues related to the Project, including lead and asbestos awareness.

2. Review of site specific procedures and management plans:

a. Construction Waste Management.

3. Compliance with environmental regulations: As specified in Regulatory Requirements. Submit

Contractor OSHA required employee training records for environmental hazards in accordance with their position requirements upon request of Contracting Officer.

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Potential Permits: None listed

Coordination with Agency with Jurisdiction Issuing Permits

1. Coordination: Contact the Agency(ies) with Jurisdiction as needed and sufficiently in advance to avoid delaying the work: Contact Contracting Officer for permits where the NPS is the Agency with Jurisdiction.

Coordinate meetings, reporting requirements, inspections, or any other requirements.

Administrative Procedures:

1. Coordinate scheduling and timing of required administrative provisions of project permits with Agency with Jurisdiction, Construction Manager, and Contracting Officer to avoid conflicts and to ensure orderly execution of the Work.

2. Supply all needed information to Agency with Jurisdiction issuing permits, pay any fees required and provide all material needed to comply with the permit’s conditions and provisions.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

SAMO – SATWIWA REROOF 01 32 16 – 09

CONSTRUCTION SCHEDULE

ECTION 01 32 16 – CONSTRUCTION SCHEDULE

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The Construction Schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Contracting Officer.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float. E. Float:

The measure of leeway in starting and completing an activity.

1. Float: Float is not for the exclusive use or benefit of either the Government or the

Contractor but is jointly owned.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

G. Fragment: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

1.3 SUBMITTALS

A. Electronic Copies: All schedules and reports submitted as noted in paragraphs B through

H below, shall be submitted to NPS in a pdf version of the schedule that is clearly readable one page at a time. It is the intent of the Government to limit the number of printed reports to only those reports determined by the project team to be essential.

B. Schedule of Values:

1. After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule. Include bond costs, mobilization, general condition costs, overhead, and profit, and each major category of work.

2. The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments as provided for in the General Conditions.

C. Construction Baseline Schedule: After contract award and before the Pre-Construction conference, submit baseline schedule, large enough to show entire schedule for entire construction period.

D. Construction Schedule

1. Submit Construction Schedule in critical path (CPM) format showing estimated starting and completion dates for each activity or item of work.

2. Segregate work to correspond with each specification section. Account for and identify seasonal weather conditions, material delivery, submittal review, inspections, and other constraints considered in the planning and scheduling of all work to ensure completion within the allotted contract time.

3. The level of detail shall be such that construction field work is divided into activities with durations limited three (3) work days where possible. The limit is not required for construction activities, such as procurement of materials, submittal review, or delivery and fabrication of materials.

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting

Officer before the first progress payment is processed.

3.1 CONSTRUCTION SCHEDULE UPDATES

A. Progress Meeting Updates: Provide in PDF format 3 week look-ahead schedule, derived from the currently accepted schedule, before each weekly progress meeting. Utilize the look-ahead schedule to facilitate and take notes on discussions held during the progress meeting.

B. Monthly Schedule Updates:

1. General: Update the Construction Schedule on a weekly basis to reflect actual construction progress and activities throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be the 7th day preceding the progress payment request date.

2. Procedure: The Contractor shall meet with the Contracting Officer each month at a Construction Schedule update meeting to review actual progress made through the status date of the Construction Schedule update, including dates activities were started and/or completed and the percentage of work completed on each activity started and/or completed.

3. Reports: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

a. Identification of activities that have changed.

b. Changes in early and late start dates.

c. Changes in early and late finish dates.

d. Changes in activity durations in workdays.

e. Changes in the critical path.

f. Changes in total float or slack time.

g. Changes in the Contract Time.

4. Narrative: The report shall include a brief description of the actual progress made during the update period; actual and potential delaying activities; any impediments to progress; issues related to inclement weather; progress toward established milestones and project float. The report shall include a brief description of the work anticipated to be performed in the next month. Any minor revisions to the schedule should be identified so they can be evaluated and accepted or rejected.

5. As the Work progresses, indicate Actual Completion percentage for each activity.

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6. If the schedule update shows a late finish date after the contract completion date, at a minimum, include the following in the narrative with your submission: a. Any known delays.

b. Actions that will be taken to get back on schedule.

c. Pending modifications.

d. Impediments or constraints affecting progress.

7. Progress Payments: The monthly updating of the currently accepted Construction Schedule shall be an integral part of the process upon which progress payments will be made under this contract. If the

Contractor fails to provide schedule updates or revisions, then a portion of the monthly payment may be retained until such corrections have been made.

C. Distribution: Distribute electronic copies of accepted schedule to Contracting Officer, Contracting

Officers Representative, Construction Management Representative, Subcontractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

3.2 TIME IMPACT ANALYSIS FOR CONTRACT MODIFICATIONS CHANGES DELAYS AND

CONTRACTOR REQUESTS:

A. Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the currently accepted Construction Schedule, the

Contractor shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or Contractor request on the contract time.

B. Time Extensions: Activity delays, which result in projecting a late completion date, shall not automatically mean that an extension of the contract time is warranted or due the Contractor.

It is possible that a modification, change, or delay will not affect existing critical path activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the

Schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

C. Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

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D. Procedure: Each time impact analysis shall be submitted within the time period stated in a request for quote, or the time period designated under the clauses entitled Changes or Default. In cases where the Contractor does not submit a written request for extension of time and a time impact analysis within the designated time, it is mutually agreed that the particular modification, change, delay, or Contractor request does not require an extension of the contract time. Upon acceptance, the time impact analysis shall be incorporated into the currently accepted

Construction Schedule at the next monthly schedule update.

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragments to demonstrate the effect of the proposed change on the overall Construction Schedule.

SECTION 01 33 23 - SUBMITTAL PROCEDURES (ELECTRONIC)

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals. This section refers solely to electronic submittals and submittal procedures

A. Action Submittals: Written, graphic information, and physical samples that require

Government’s responsive action.

B. Informational Submittals: Written information that does not require Government’s responsive action. Submittals may be rejected for not complying with the requirements.

C. File Transfer Protocol (FTP): Communications protocol that enables transfer of files to and from another computer over a network and that serves as the basis for standard Internet protocols. An FTP site is a portion of a network located outside of network firewalls within which internal and external users are able to access files.

D. Portable Document Format (PDF): An open standard file format licensed by Adobe

Systems used for representing documents in a device-independent and display resolution-independent fixed layout document format.

1.3 GENERAL SUBMITTAL PROCEDURES

A. General: Prepare and submit submittals required by individual Specification Sections.

Types of submittals are indicated in individual specific sections.

1. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Review them for legibility, accuracy, completeness, and compliance with

Contract Documents.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Submittal List: A submittal list has been attached to the end of this Specification Section.

The intent is to provide an overall summary of submittal requirements and not a comprehensive list. The requirements of the individual Specification Sections, terms and conditions of the

Contract still apply regardless of what is shown on the submittal list.

D. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows. Time for review shall commence when an e-mail notification is received by the Contracting Officer (or designee) indicating the submittal has been posted on the project website and is ready for review. When the Contracting Officer has completed their review, an e-mail notification will be sent to the Contractor indicating the submittal has been processed. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including re-submittals.

1. Action Submittals

a. Initial Review: Allow 5 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

b. Re-submittal Review: Allow 7 days for review of each re-submittal.

2. Informational submittals

a. Review: Allow 10 days for review of each submittal.

E. Approved Equals:

1. For each item proposed as an “approved equal,” submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of vendor.

e. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

2. A request for approval constitutes a representation that Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

b. Will provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

e. Waives all claims for additional expenses that may be incurred as a result of the substitution.

F. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. All submittals shall be transmitted using National Park Service form. The form is accessed at the DSC website.

a. Complete the general information at the top of the form.

b. Provide all required information based on the submittal type

c. Attach all related documents.

d. Sign in the contractor section at the bottom of the form, and select

“submit” when complete.

G…