Section C - UPSS DOR-Installation SOW .pdf

PRARNG G6 – UPS Acquisition, Installation & Disposition

DESCRIPTION OF REQUIREMENT (DOR) / STATEMENT OF WORK

Acquisition, Delivery, Removal, and Installation of Uninterruptible Power Supply (UPS) Systems

Requiring Activity: Puerto Rico Army National Guard (PRARNG), Directorate of Information Management, G6

Prepared By: PRARNG Directorate of Information Management

Installation / Delivery Sites: See Section 7

1. BACKGROUND

The Puerto Rico Army National Guard (PRARNG) requires the acquisition of five Uninterruptible Power Supply

(UPS) systems to provide critical power protection for datacenter and communications infrastructure.

One site (JFHQ-PR Bldg. 552, Fort Buchanan) requires full replacement of an existing end-of-life Liebert NX 160 kVA UPS (Model 38SA160A0A00S96, installed 2015), including removal of the old unit and complete installation of a new 160 kVA system with Emergency Power Off (EPO) and FM-200 fire suppression interface.

Four additional 10 kVA UPS systems shall be acquired and delivered to the USPFO warehouse at Fort Buchanan.

No installation services are required for these four units under this requirement; the Government will be solely responsible for any subsequent movement, installation, or electrical work at the eventual user sites.

No Government-unique design or independent engineering certification is required. The contractor shall furnish units meeting the minimum performance specifications in Section 4.

2. PERIOD OF DELIVERY

The period of performance for all delivery, removal, installation, testing, and commissioning shall be ninety (90) calendar days from After Receipt of Order (ARO). The 160 kVA replacement at Bldg. 552 is the priority effort and shall be completed first.

3. GENERAL CONDITIONS

The contractor shall provide all labor, material, equipment, special tooling, material handling equipment, licensed electricians (for the 160 kVA installation only), transportation, permits, supervision, and incidentals necessary to complete the work described herein. The Government will not provide garbage containers or waste disposal services.

Insurance

The contractor shall obtain and maintain insurance prescribed by local and federal laws and regulations, including commercial general liability and workers’ compensation insurance as required by law.

Base Access and Security

The contractor and all associated subcontractor employees shall comply with all applicable installation, facility access, and local security policies and procedures, which may be obtained directly from the Contracting Officer's

Representative (COR) or Contracting Officer (KO), to include links to required training sites. To facilitate the required background checks, all personnel requiring physical entry to the installation shall provide the necessary personal identification information to the installation Provost Marshal Office, Director of Emergency Services, or Security

Office. Access vetting will be adjudicated using the National Crime Information Center Interstate Identification Index

(NCIC-III) and the Terrorist Screening Database (TSDB) in accordance with Army Directive 2014-05. Physical access remains a revocable privilege, and the installation commander retains absolute authority under AR 190-13 to modify security and entry requirements at any time based on active military missions, local threats, or changing force protection conditions. Contractors and subcontractors will be required to provide:

(1) Full Social Security Number

(2) Real ID Compliant Identification

(3) Place of Birth/ Nationality

*Note: Additional information may be required subject to current Force Protection Condition

(FPCON) and installation security posture, and Installation Commander Guidance. Contractors and subcontractors may be required to complete a DD Form 369 Police Record Check, at the discretion of the standing installation security guidance.

All on-site contractors and subcontractor employees shall complete Antiterrorism (AT) Level I Awareness Training within thirty calendar days of the contract start date, or within thirty days of a new employee commencing performance. This training is publicly available through the Joint Knowledge Online portal, and the contractor must submit certificates of completion for each affected employee to the COR, or to the KO if no COR is assigned, within fifteen calendar days of completing the course. Additionally, all on-site personnel must be briefed on the local iWATCH program within thirty calendar days of contract award or within thirty days of a new employee starting work. This training instructs personnel on recognizing suspicious behaviors and reporting them to the appropriate authorities. The contractor shall submit a formal confirmation of this briefing to the COR or KO within fifteen calendar days of its completion.

All communications and telecommunications originating from or terminating at Department of Defense installations are subject to Communications Security (COMSEC) monitoring and recording as authorized by the military departments. The contractor is advised of this security posture and must ensure that this notice is disseminated to all employees handling project coordination. Furthermore, in accordance with AR 530-1, all contractor and subcontractor personnel performing work under this contract must complete Level I Operations Security (OPSEC) training within thirty calendar days of reporting for duty and annually thereafter. The contractor shall deliver the completed training certificates to the COR, or the KO if no COR is assigned, within fifteen calendar days of completion to ensure full compliance with military physical and operational security protocols prior to commencing on-site installation work.

4. GENERAL PERFORMANCE SPECIFICATIONS AND REQUIREMENTS

The contractor shall furnish UPS systems meeting the following minimum performance requirements.

4.1 Quantities and Locations

• One (1) × 160 kVA UPS system – full replacement at JFHQ-PR Bldg. 552, Fort Buchanan, PR (includes removal of existing Liebert NX 160 kVA unit, EPO, and FM-200 interface).

• Four (4) × 10 kVA UPS systems – acquisition and delivery only to USPFO warehouse Bldg. 541, Fort

Buchanan, PR.

4.2 Technical Specifications – 160 kVA UPS

• Minimum 160 kVA / 160 kW capacity (or manufacturer’s closest standard rating that meets or exceeds 160 kVA).

• 480 V AC, 3-Phase input and output.

• Online double-conversion topology.

• Minimum 95 % efficiency in online double-conversion mode (preferred).

• Hot-swappable or modular components where available.

• Network management capabilities (SNMP and web interface).

• Batteries shall be either traditional VRLA or lithium-ion and shall provide a minimum of 30 minutes runtime at full load. Lithium-ion solutions shall include a battery management system (BMS) and shall be compatible with the required EPO and FM-200 dry-contact interface.

• Floor-standing design suitable for placement on existing concrete surface with manufacturer’s standard anchoring system.

• Emergency Power Off (EPO) and FM-200 fire suppression interface as specified in Section 4.5.

4.3 Technical Specifications – 10 kVA UPS

• Minimum 10 kVA capacity.

• 208 V AC input/output (or compatible with existing site conditions).

• Online double-conversion topology.

• Rack-mount form factor compatible with standard 19-inch racks (or tower form factor if rack-mount is not standard for the offered model).

• Hot-swappable batteries preferred.

• Network management card supporting SNMP and HTTPS/web interface.

• Batteries shall be either traditional VRLA or lithium-ion and shall provide a minimum of 30 minutes runtime at full load. Lithium-ion solutions shall include a battery management system (BMS).

4.4 Warranty Requirements

All UPS systems shall be covered by the following minimum manufacturer warranties, commencing upon final

Government acceptance of each unit:

• UPS Electronics / Power Modules: Minimum three (3) years parts and labor.

• Batteries: Minimum two (2) years for VRLA, or the manufacturer’s standard published battery warranty for lithium-ion (whichever is longer, but not less than two years).

• The warranty shall cover defects in materials and workmanship and include repair or replacement of defective components at no additional cost to the Government during the warranty period.

• The contractor shall deliver complete warranty certificates, registration information, and claim procedures with the documentation package for each unit.

• During the warranty period the contractor shall serve as the primary point of contact for warranty claims and coordinate with the manufacturer for timely resolution.

4.5 Emergency Power Off (EPO) and FM-200 Fire System Interface (160 kVA only)

The 160 kVA UPS at JFHQ-PR Bldg. 552 shall be equipped with the following:

• A hard-wired Emergency Power Off (EPO) push-button located inside the UPS room. Activation of the EPO shall cause an immediate full shutdown of the UPS output and complete isolation from the bypass source.

• Dry-contact inputs capable of receiving a shutdown signal from the existing FM-200 fire suppression system.

Receipt of this signal shall initiate the same full shutdown and isolation-from-bypass sequence as the manual

EPO.

• Dry-contact outputs that provide, at a minimum, the following status signals to the FM-200 system / fire alarm panel: UPS on battery, UPS general fault/alarm, and UPS shutdown/offline.

All EPO and fire-system interface wiring, devices, and terminations are the responsibility of the contractor and shall be included in the installation services for the 160 kVA UPS.

5. SCOPE OF WORK

5.1 160 kVA UPS – Full Replacement at JFHQ-PR Bldg. 552

The contractor shall perform the following at JFHQ-PR Bldg. 552, Fort Buchanan, PR:

• Limited post-award verification visit (prior to equipment shipment) to confirm floor space, nearest electrical panel location, short interconnect requirements, EPO button location, FM-200 dry-contact interface points, and any site-specific constraints. Confirmation by e-mail to the COR is sufficient; no formal multi-page survey report is required.

• Safely de-energize, disconnect, and remove the existing Liebert NX 160 kVA UPS (Model

38SA160A0A00S96) and all associated batteries.

• Stage, transport, and dispose of or recycle all removed equipment and batteries in full compliance with EPA, RCRA, Puerto Rico environmental regulations, and DoD/Army requirements. Provide certificates of recycling/disposal to the COR within 15 calendar days of removal.

• Deliver, uncrate, floor-place, and anchor the new 160 kVA UPS and battery cabinets/systems to the existing concrete surface using the manufacturer’s standard seismic/anchor kit.

• Perform all final electrical terminations required to make the UPS fully operational, including power input and output terminations, drawing power from the nearest electrical panel, and furnishing any required breakers, disconnects, short conduit/wiring runs, grounding, and bonding materials. All electrical work shall be performed by licensed electricians familiar with the NEC and applicable Puerto Rico electrical code requirements for 480 V 3-phase systems.

• Install and wire the hard-wired EPO push-button inside the UPS room so that activation causes full UPS output shutdown and complete isolation from bypass.

• Install and terminate the bidirectional dry-contact interface with the existing FM-200 fire suppression system

(UPS receives shutdown signal; UPS provides on-battery, fault/alarm, and shutdown/offline status signals).

• Integrate the selected battery system (VRLA or lithium-ion with BMS) to achieve a minimum of 30 minutes runtime at full load. Lithium-ion solutions shall be fully compatible with the EPO and FM-200 dry-contact interface.

• Install and configure the network management card for SNMP monitoring and web interface.

• Perform full system testing and commissioning, including functional tests, battery runtime verification (≥30 minutes at full load), EPO functional test, FM-200 interface verification, alarm validation, and network management validation. Submit test report to the COR within 5 calendar days of completion.

• Provide operator and maintainer training for designated Government personnel concurrent with or within 5 calendar days of commissioning. Training shall include EPO, fire-system interface, and battery system

(including BMS if lithium-ion) operation.

• Deliver as-built diagrams (including EPO and FM-200 interface wiring), complete Operation & Maintenance manuals, warranty certificates and registration documentation, and spare-parts lists.

• Remove all packing materials, blocking, transport debris, and installation waste from the site upon completion. The Government provides no refuse containers or disposal services.

Maximum allowable downtime is eight (8) hours. A manufacturer-approved bypass solution may be used. Cutover windows shall be coordinated with the COR to minimize impact on island-wide network connectivity.

5.2 Four (4) × 10 kVA UPS – Acquisition and Delivery Only

The contractor shall:

• Procure four (4) new 10 kVA UPS systems meeting the specifications in Section 4.3, complete with batteries

(VRLA or lithium-ion with BMS), network management cards, and accessories. Batteries shall provide a minimum of 30 minutes runtime at full load.

• Deliver all four units to the USPFO warehouse, Bldg. 541, Fort Buchanan, PR.

• Provide all manufacturer documentation, warranty certificates, and packing lists with the delivery.

No installation, electrical work, site visits, testing, or training at the eventual user sites is included in this requirement.

The Government is solely responsible for any subsequent movement, installation, or electrical connections of these four units.

5.3 Exclusions (Government Responsibility)

• Major site preparation, grading, or new concrete work.

• Extension of primary electrical service beyond the nearest existing panel (for the 160 kVA installation).

• Any installation, electrical work, or site preparation related to the four 10 kVA UPS units after delivery to

Bldg. 541.

• Provision of 19-inch racks or other mounting hardware for the 10 kVA units.

• Modifications to the existing FM-200 fire suppression system itself (the contractor is responsible only for the

UPS-side dry-contact interface).

6. Summary of Requirement

The following provides a high-level summary of the requirement. The contractor shall provide technical information on the selected battery system (VRLA or lithium-ion), EPO device, FM-200 dry-contact interface, and all related wiring and terminations for the 160 kVA system.

Item Description Qty Unit

Item 0001 JFHQ-PR Bldg. 552 – 160 kVA UPS Full Replacement (DELIVERY AND INSTALLATION)

Sub Item 001 Supply – New 160 kVA UPS system complete with batteries (VRLA or lithium-ion with BMS, ≥30 min full-load runtime), network management card, EPO capability, FM-200 dry-contact interface, and accessories

1 EA

Sub Item 002 Removal & Disposition – De-energize, remove existing Liebert NX 160 kVA UPS + batteries, and environmentally compliant disposal with certificates 1 Job

Sub Item 003

Installation Services – Limited verification, floor placement & anchoring, electrical terminations (from nearest panel, including breakers/materials), EPO installation & wiring, FM-200 dry-contact interface, battery integration (VRLA or Li-ion), network configuration, testing/commissioning (including EPO and fire-interface tests), training, documentation, and housekeeping. Max

8-hour downtime; bypass permitted.

1 Job

Item 002 Four (4) × 10 kVA UPS – Supply & Delivery to USPFO Bldg. 541 (DELIVERY ONLY)

Sub Item 001 Supply – 10 kVA UPS systems complete with batteries (VRLA or lithium-ion with BMS, ≥30 min full-load runtime), network management card, and accessories

4 EA

Sub Item 002 Delivery – Deliver all four 10 kVA UPS systems to USPFO warehouse Bldg. 541, Fort Buchanan, PR 1 Job

7. PLACE OF DELIVERY / PERFORMANCE

All work and deliveries shall occur at the following locations:

• JFHQ-PR Bldg. 552, Fort Buchanan, PR – Full removal, installation, EPO, FM-200 interface, and commissioning of the 160 kVA UPS.

• USPFO warehouse Bldg. 541, Fort Buchanan, PR – Delivery of the four (4) 10 kVA UPS systems.

8. GOVERNMENT-FURNISHED PROPERTY / INFORMATION

For the 160 kVA installation at Bldg. 552, the Government will make electrical power available at the nearest existing panel and will identify the existing FM-200 dry-contact interface points; the contractor is responsible for final power terminations, breakers, short interconnect materials, EPO device and wiring, and the UPS-side FM-200 dry-contact interface.

The Government WILL NOT provide any Government Furnished Services, Materials, or Equipment (GFS/E/M) of any kind, including material handling equipment, operators, waste disposal services, tools, or anchoring kits.

9. SCHEDULE OF DELIVERABLES

The contractor shall provide the following deliverables (all days are calendar days after ARO unless otherwise noted).

Overall period of performance remains 90 days ARO. The 160 kVA replacement shall be completed first.

Deliverable Due Date Notes

Limited verification confirmation for Bldg. 552 (e-mail to

COR)

Prior to equipment shipment; NLT 20 days

ARO

Include EPO location and FM-200 interface points

Product data / cut sheets for all UPS models and batteries

(VRLA or lithium-ion)

NLT 20 days ARO For COR review; include BMS details if lithium-ion

Detailed installation & cutover schedule for Bldg. 552 NLT 25 days ARO Must show ≤8-hour downtime window

Removal of existing 160 kVA UPS + batteries and certificates of recycling/disposal

Concurrent with installation at Bldg. 552;

certificates NLT 15 days after removal

Bldg. 552 only

Delivery, installation, EPO, FM-200 interface, testing, and commissioning of 160 kVA UPS at Bldg. 552

Complete NLT 90 days ARO (priority effort)

Includes training and all documentation

Delivery of four (4) 10 kVA UPS systems to USPFO Bldg.

NLT 90 days ARO With all manufacturer documentation and warranty certificates

Test and commissioning report for 160 kVA UPS

(including EPO, FM-200 interface, and battery runtime tests)

Within 5 days of completion at Bldg. 552 PDF

As-built diagrams (including EPO and FM-200 wiring), O&M manuals, warranty certificates, and spare-parts lists

(160 kVA)

With final acceptance at Bldg. 552 Hard copy + searchable PDF

Final project close-out package NLT 10 days after last acceptance Single PDF package

10. INSPECTION AND ACCEPTANCE

Inspection and acceptance of the 160 kVA UPS shall occur at JFHQ-PR Bldg. 552 upon completion of delivery, installation, electrical terminations, EPO installation, FM-200 dry-contact interface, testing, and commissioning. The

Government will verify conformance to Section 4 specifications (including Section 4.5), achievement of ≥30-minute runtime at full load with the offered battery system (VRLA or lithium-ion), successful EPO functional test, successful

FM-200 interface verification, successful network configuration, and receipt of all required documentation and warranty certificates.

Inspection and acceptance of the four 10 kVA UPS systems shall occur at USPFO warehouse Bldg. 541 upon delivery. The Government will verify that each unit is new, undamaged, complete with batteries (VRLA or lithium-ion) and accessories, and accompanied by all manufacturer documentation and warranty certificates.

Final acceptance of the 160 kVA system is also contingent upon receipt of the recycling/disposal certificates for the removed Liebert unit. Disposal of equipment shall follow local laws and regulations pertaining removal, refusal/recycling of this type of equipment.