SECTION_1.0.docx

SECTION I – SCOPE OF SERVICES

1. PURPOSE:

The County is seeking a qualified vendor to provide portable, medical-grade oxygen cylinders according to the terms, conditions, and specifications of this solicitation. All qualified bidders are invited to respond to this Request for Proposal by submitting a bid consistent with the terms, conditions, and specifications stated herein.

2. BACKGROUND:

Greenville County EMS utilizes portable, medical-grade oxygen cylinders to provide immediate medical oxygen support for medical and trauma patients at the site of an emergency. These cylinders are standard equipment on all ambulances and fire engines and are utilized on a daily basis. The County’s current inventory need is approximately 703 cylinders. When empty, most cylinders will be returned to EMS Headquarters for exchange. Additionally, local fire departments may exchange cylinders at locations designated by the Contractor.

3. SCOPE OF WORK:

The Contractor shall provide and deliver rental tanks and perform full for empty exchanges on a recurring or as needed basis. The cylinders shall be owned, maintained, filled and delivered by the Contractor in accordance with the following:

· Inventory Requirements provided by Contractor:

· Approximately 308 aluminum “D” sized medical grade oxygen Cylinders

· Approximately 26 aluminum “Jumbo D” sized medical grade oxygen cylinders.

· Approximately 293 aluminum “E” sized medical grade oxygen cylinders.

· Approximately 76 aluminum “M” sized medical grade oxygen cylinders.

· Nitrous Oxide Services

· The County owns its Nitrous Oxide cylinders. The Contractor shall provide filling and exchange services.

· Exchange Requirements

· Perform a “full-for-empty exchange” at least bi-weekly or as needed depending on the County needs.

· After each exchange, provide an electronic delivery ticket to designated County personnel. The delivery ticket shall include the number of cylinders picked up and dropped off and the date of service performed.

· Legal and Safety Standards - Contractor shall comply with all legal requirements and safety standards…. (DPH, OSHA)

· Contractor shall comply with Compressed Gas Association (CGA) guidelines and all other applicable laws, rules and regulations.

· Contractor shall ensure any cylinder placed in service must be at all times within test requirements as evidenced by a valid hydrostatic test date imprinted on the cylinder.

· Contractor shall immediately replace containers that are not in proper working order or within test requirements.

· Contractor shall ensure any cylinder that has aged beyond its hydrostatic test date limit is immediately removed from service, regardless of the amount of product still residing in the cylinder, and labeled as out of service until such time as the cylinder is properly retested, stamped and filled.

· Maintenance and Handling

· All full cylinders have in place their bonnets or a “dust cap” protecting the valve stem opening.

· Contractor will retain ownership of the cylinders and be responsible for all maintenance and repairs.

· The County will provide storage areas for cylinders at EMS Headquarters.

· The County will be responsible for the cost of repairs to cylinders that are damaged by the County.

· The County will be responsible for the cost of lost cylinders if such loss occurs when in the County’s possession.

4. Pricing and Billing

· Tanks shall be provided at a per-tank price. All maintenance, repair and replacement costs shall be included in the per-tank price.

· Contractor shall bill the County in accordance with the pricing schedule specified in the Bid Form. No additional charges will be accepted.

· Quantities listed in the Bid Form are estimated. The County will not accept minimum order quantities.

· Contractor shall submit a monthly bill to include the rental fees for all cylinders. A separate fee for each full cylinder shall be billed after each delivery/pick up.

· The invoice shall include the following:

· Date of service

· Number of cylinders delivered

· Number of cylinders picked-up

· Address and/or specific Fire Station

· County contact name and number.

· Invoices shall be sent to: Kcoachys@greenvillecounty.org

· Payment

· The County shall provide payment within thirty (30) days of receipt of accurate invoice.

Inaccurate invoices will be returned to the Contractor for corrections prior to pay.