County of San Mateo – Department of Public Works Access Control Upgrade

SECTION 01

TABLE OF CONTENTS

SECTION 01 – GENERAL REQUIREMENTS

01 10 00 Summary (Scope of Work, Project Description)

01 14 00 Work Restrictions

01 21 00 Allowances

01 22 00 Unit Prices

01 23 00 Alternates

01 25 00 Substitution Procedures

01 26 00 Contract Modification Procedures

01 29 00 Payment Procedures

01 31 00 Project Management and Coordination

01 32 00 Project Progress Documentation (Schedules, Reports, RFI’s)

01 33 00 Submittal Procedures

01 40 00 Quality Requirements

01 50 00 Temporary Facilities and Controls (Site Access, Utilities)

01 60 00 Product Requirements (delivery, storage)

01 64 00 Owner-Furnished Products

01 77 00 Closeout Procedures

01 78 00 Closeout Submittals (As-Builts, O&M’s, Record Documents)

01 78 36 Service-Maintenance-Warranties

01 79 00 Demonstration and Training

01 80 00 Performance, Commissioning & Lifecycle

SECTION 28 – ELECTRONIC SECURITY

28 05 00 Electronic Security Common Work Results

28 10 00 Access Control Alarm Monitoring

Section 01 10 00

Summary (Scope of Work, Project Description)

Part 1 – General (Administrative & Procedural Requirements)

1.01 Summary

A. Related Sections

a. 28 05 00 Common Work Results for Electronic Security

b. 28 10 00 Access Control Monitoring

c. Open.gov Project Documents Sections 1 through 10

B. Document includes summary of work including but not limited to:

1.02 Scope of work

1.03 Work covered by contracts documents

1.04 Proposal Items, Cost Items, Allowances, and Alternates

1.05 Work Under Other Contracts

1.06 Future Work

1.07 Work Sequence

1.08 Workdays and Hours

1.09 Cooperation of contractor and coordination with other work

1.10 Maintenance, Product Handling, and Property

1.11 Contractor Use of Premises and Coordination with County

1.12 Protection of Existing Conditions, Structures, and Utilities

1.13 Damage to Existing Property

1.14 Parking

1.15 Laydown/Area

1.16 Permits

1.17 Unfavorable Conditions

1.18 Site Access

1.19 Site Administration

1.20 Project Safety Risk Assessment (PSRA)

1.21 Use Of Premises

1.22 County's Occupancy Requirements

1.23 Contract Documents

1.24 Ordering of Materials

2.01 County-Furnished Products and Services

3.01 Workers Sanitary Provisions & Use of County Facilities

3.02 Noise and Vibration Control

3.03 Dust Control

3.04 Oder Control

3.05 Equal Opportunity Requirements

3.06 Foreign Materials & Assemblies

3.07 Punch List Verification

1.02 Scope of Work

A. The Contractor shall be responsible for furnishing and installing the Electronic Security System (ESS) in accordance with the S-Series drawings, Existing Access Control Panel Wallfields document, and the Division 28 specifications unless otherwise noted and shall be referred to throughout as "Contractor" or "Security Contractor".

B. Contractor shall provide and pay all labor, materials, equipment, licenses (sales & gross receipt taxes), other taxes, and services required to upgrade the existing Access Control Alarm Monitoring System (ACAMS) at the designated County locations throughout the county of San Mateo. Refer to Electronic Security System (ESS) Plans and Division 28 specifications for project scope of work.

C. Bidding Contractors are required to carry the following California licenses:

1. C-7 Low Voltage Systems OR C-10 Electrical License

2. Any local city, county or municipality Business Licenses that may be required.

D. The Contractor shall be an authorized Avigilon integrator experienced in system configuration and expansion.

E. The County shall be responsible for securing and paying for approved building and electrical permit documents for the Contractor’s use for coordination and compliance.

1. County shall be responsible for preparation, submission, and approval of all building permits.

2. County shall be responsible for preparation, submission, and approval of all electrical permits.

3. County shall be responsible for payment of all permit fees associated with building and electrical work.

F. The Contractor shall be responsible for:

1. Preparation and submission of all access control–related shop drawings and submittal documents.

2. Shop drawings and submittal documents shall include but not limited to:

i. All new and existing enclosure/panel drawings detailing door board layouts, wire management details and class 1 & 2 wire separation, power and grounding requirements.

ii. Product data sheets on all equipment, materials and licenses supplied under the project scope of work.

iii. Facility Floor Plans detailing device locations and headend details.

iv. System Riser and Network Riser Diagrams

v. Development of graphical control screens within the Avigilon Access Control Platform. A customized graphical interface within Avigilon used to monitor and control doors, areas, inputs, and outputs for a defined facility or building.

vi. Logical grouping of doors, areas, and devices by facility

3. Preparation and submission of all system documentation as specified herein.

4. Coordination with the County and other trades to support permit inspections.

5. Compliance with all applicable codes, standards, and approved permit documents.

6. The Contractor shall coordinate work with the County to align installation with approved permit documents.

7. The Contractor shall notify the County of any field conditions that may require permit revisions.

G. San Mateo County Technology Services Department (TSD) has provided a virtual server environment within the County’s secure data center for hosting the Avigilon Access Control System (ACAMS) application.

1. The virtual server is pre-configured with operating system, CPU, Memory, Storage Resources. Baseline network connectivity and settings consistent with County IT security policies.

2. County TSD has preconfigured and deployed SQL Data Base, server licensing, database server resources, storage, backup, and recovery to support the Avigilon Access Control Platform.

3. County TSD will maintain server hardware, hypervisor, virtual infrastructure and SQL database platform.

4. Avigilon System License (Base Platform) is provided by the County and loaded on a virtual server.

5. The Contractor shall:

i. Procure and activate all new, additional, or upgraded Avigilon access control licenses required to meet the project scope, including but not limited to:

1. Door Licenses

2. Feature or expansion licenses

3. Integration licenses, if required.

ii. The Contractor shall have responsibility for management of Access Control System updates related to system configuration, including:

1. Software and firmware updates for the access control system

2. System database updates required to support new facilities

3. System database updates required to support existing controlled openings, doors, panels, and associated hardware. Contractor to confirm and copy existing operations and functionality from existing controllers to new access control boards. All local facility operations and functionality to be reviewed and approved by Designer and County through submittal process.

4. Facility Control Screens for the access control system to support new facilities

iii. The Contractor shall configure system database elements necessary to support expansion, including:

1. Panels and controllers

2. Doors and controlled openings

3. Inputs, outputs, and alarms

4. Associated system naming and logical structure

iv. The Contractor shall not modify or manage user access data unless explicitly authorized in writing by the County.

v. The Contractor shall update and configure access control software on the County-provided virtual server.

vi. The Contractor shall coordinate with County staff to verify server and SQL database readiness prior to installation.

vii. The Contractor shall ensure compatibility between existing County-provided licenses and Contractor-furnished licenses.

6. All licenses furnished under this project shall become the property of the County upon final acceptance.

7. The County retains full control of the virtual server environment, backups, and security patching, while the Contractor is responsible for the successful installation, configuration, and performance of the access control system software within that environment. All work shall comply with County IT security standards, Division 28 specifications, and applicable codes.

H. San Mateo County TSD will provide Network Connectivity for all access control panels requirements. Contractor responsible for cabling between access control panels and county network switch locations. Contractor to coordinate with County TSD on IP scheme and networking requirements.

I. Contactor to coordinate with County TSD and complete VPN access form for systems remote access requirements. Remote VPN access will be required for each of the Contractor’s staff requiring remote access.

J. County shall have sole responsibility for management and administration of the Access Control System user database, including:

1. Creation, modification, and deletion of user accounts and credentials

2. Assignment and maintenance of access levels and schedules

3. Compliance with County security, privacy, and data governance policies

K. The County shall be responsible for migration of existing Access Control System database information for user and credential data, from legacy or prior systems into the current ACCS environment.

L. The County shall be responsible for maintaining new and existing database information for user and credential data.

M. The County shall maintain ownership of all access control user data.

N. All electrical, safety and fire codes shall be followed. If national, state and/or city codes differ on the same point then the strictest definition and/or interpretation shall be followed

O. Contractor to provide Systems Sequence of Operations, Service & Maintenance Manuals, all training materials, videos, spare parts, warranties as specified in the project specifications.

The manuals shall be compiled, assembled and indexed into a single Portable Document File (pdf) with active links and bookmarks to the individual sections.

P. Contractor will be required to review plans and specifications and provide submittals as well as work plans that are compliant with all applicable codes.

1.03 Work Covered by Contract Documents

A. The Project comprises of removal and replacement of the existing access control head-end equipment and expansion of existing Avigilon Access Control Platform, with non-proprietary and OSDP compliant access control components.

B. The Work of this Contract consists of all labor, materials, equipment, licenses, tools, services, transportation, and incidentals necessary to upgrade and expand the building access control system as shown on the drawings and described in the specifications.

C. The Contractor shall furnish, install, program, and test all access control hardware, software, cabling, and associated components to deliver a complete, fully operational, and integrated system.

D. The Work includes, but is not limited to:

a. Removal and disposal of all unused and obsolete access control modules as specified in the project documents.

b. Installation of new access control boards and licenses as required per project documents.

c. Integration with County provided Avigilon System deployed on virtual server and existing network infrastructure.

d. Programming of all door functions, monitors, card readers, schedules and alarms.

e. Coordination with County TSD for server configuration, IP addressing, and network security.

f. Testing, commissioning, and training of County personnel.

g. Delivery of as-built documentation, warranties, and O&M manuals.

1.04 Pricing Proposal

A. See Sections

a. 01 22 00 – Unit Prices

b. 01 23 00 – Alternates

c. 01 78 36 Service-Maintenance-Warranties

d. Open.gov Project Documents Section 5 Pricing Proposal

B. Description of Lump Sum Proposal and Cost Items (listed by Cost Item Numbers) that comprise the contract sum shall equal Base Proposal-Schedule A plus Base Proposal- Schedule B.

a. Base Proposal-Schedule A (Replacement Project)

i. Contractor shall perform all work, provide products and systems integrations required for the project in order to ensure complete and fully operational systems.

Line Item: Site Address Site Name:

1 1050 MISSION RD NORTHERN COURTHOUSE

2 125 LESSIGNIA CT CENTRAL LIBRARY

3 1500 FASHION ISLAND BLVD. HUMAN SERVICES AGENCY

4 1950 ALAMEDA DE LAS PULGAS BEHAVORIAL HEALTH - 1950 ALAMEDA

5 200 EDMONDS RD CORDILLERAS MHC

6 200 JAMES AVE SEQUOIA TEEN WELLNESS CENTE

7 2000 ALAMEDA DE LAS PULGAS COUNTY HEALTH

8 222 PAUL SCANNELL DR YOUTH SERVICES CENTER

9 225 SOUTH CABRILLO HWY. COAST SIDE CLINIC

10 2415 UNIVERSITY AVE. EAST PALO ALTO GOVERNMENT CENTER

11 2500 MIDDLEFIELD RD HUMAN SERVICES AGENCY

12 2690 MIDDLEFIELD RD. AGING AND ADULT WAREHOUSE

13 271 92ND ST HUMAN SERVICES AGENCY

14 2710 MIDDLEFIELD RD. FAIR OAKS HEALTH CENTER

15 306 SPRUCE ST. SOUTH SAN FRANCISCO CLINIC

16 31 TOWER RD. HUMAN SERVICES AGENCY

17 350 90TH ST. DALY CITY YOUTH CENTER

18 3701 HACIENDA ST SERENITY HOUSE

19 380 90TH ST. DALY CITY HEALTH CENTER

20 40 TOWER RD. HEALTH SERVICES AGENCY

21 400 COUNTY CENTER HALL OF JUSTICE

22 400 EDMONDS RD. CANYON OAKS YOUTH CENTER

23 400 MIDDLEFIELD RD. PARKING STRUCTURE 1

24 440 MIDDLEFIELD RD. PARKING STRUCTURE 2

25 455 COUNTY CENTER COUNTY OFFICE BUILDING 1

26 500 COUNTY CENTER COUNTY OFFICE BUILDING 3

27 501 WINSLOW ST. REGIONAL OPERATION CENTER

28 550 QUARRY RD HUMAN SERVICES AGENCY

29 555 COUNTY CENTER COUNTY OFFICE BUILDING 2

30 702 CHESTNUT ST GRANT YARD RADIO SHOP

31 727 SHASTA ST. BEHAVORIAL HEALTH - SHASTA CLINIC

32 800 NORTH HUMBOLDT RD CENTRAL COURTHOUSE

33 1731 EL CAMINO REAL WOMEN, INFANT AND CHILDREN

b. Base Proposal-Schedule B (Service & Maintenance Support)

i. The Contractor shall provide comprehensive post-installation maintenance for the head-end equipment supplied under this RFP, including all field devices connected to the head-end system, for a period of up to five (5) years from the date of final acceptance or commissioning.

Line Item: Description:

MA1

Year 1 - Service and Maintenance, software and hardware support, firmware updates, troubleshooting, and technical support

MA2

Year 2 - Service and Maintenance software and hardware support, firmware updates, troubleshooting, and technical support

MA3

Year 3 - Service and Maintenance, software and hardware support, firmware updates, troubleshooting, and technical support

MA4

Year 4 - Service and Maintenance, software and hardware support, firmware updates, troubleshooting, and technical support

MA5

Year 5 - Service and Maintenance, software and hardware support, firmware updates, troubleshooting, and technical support

C. Alternate-Schedule C

a. Contractor shall perform all work, provide products and systems integrations required for the project in order to ensure complete and fully operational systems

Line Item: Site Address: Site Name:

ALT1A 222 WEST 39TH AVE. SAN MATEO MEDICAL CENTER NON-HCAI

ALT2A 1 DAVIS DR. HUMAN SERVICES AGENCY

ALT3A 400 HARBOR BLVD HARBOR BLDG B

ALT4A 260 HARBOR BLVD. BLDG A HARBOR BLDG A

ALT5A 264 HARBOR BLVD. BLDG A HARBOR BLDG A

ALT6A 310 HARBOR BLVD. BLDG E HARBOR BLDG E

ALT7A 802 Brewster Ave. BEHAVIORAL HEALTH - BREWSTER

D. Description of Unit Price Items and Basis of Measurement for Payment:

a. Contractor to provide a unit price for each of the following items of Work in accordance with the Contract Documents.

Line Item: Description:

UP1 Door Contact Device Replacement

UP2 Request To Exit Device Replacement UP3 Card Reader Device Replacement UP4 Composite cable replacement for controlled opening (Standard 250’ run) UP5 Mercury PM 1502 Controller UP6 Mercury MR52 UP7 Mercury MR16 In UP8 Mercury MR 16 Out UP9 Lock Power Supply Altronix ACM8 UP10 Lock Power Supply Altronix ACM4 UP11 Low Voltage Power Supply Altronix Al600ULXB UP12 Low Voltage Power Supply Altronix SL400ULXB UP13 Enclosure - Altronix TROVE1 With TM1 Backplane UP14 Enclosure - Altronix TROVE2 With TM2 Backplane UP15 Enclosure - Altronix TROVE3 With TM3 Backplane

E. Contractor to provide Schedule of Labor Rates with hourly cost break down per unit prices in section 01 22 00 and Minimum Qualifications and Technical Proposal Question 2.7

Schedule of Labor Rates

1.04 Work Under Other Contracts

A. The following scope of work is to be performed under other contracts and is not included in the Contractor’s scope of work. Contractor is responsible to coordinate and schedule with

County and associated contractors on work under other contacts as not to delay or disrupt the project schedule.

B. Electrical Work and New Circuits

a. Installation of new electrical branch circuits

i. Installation of new electrical panels, breakers, or panelboard modifications

ii. Installation of new electrical panels, breakers, or panelboard modifications

b. Electrical service upgrades or load calculations

c. Conduit and wiring for primary power distribution not specific to access control low-voltage systems

d. Electrical work under other contracts shall include:

i. Provision of dedicated circuits for access control panels and power supplies where required

ii. Installation of electrical disconnects as required by code

iii. Compliance with NEC and local AHJ requirements

e. The Access Control Contractor shall:

i. Coordinate power requirements and locations with the County

ii. Identify voltage, load, and circuit requirements for access control equipment

iii. Connect access control equipment only after power circuits have been completed and approved

1.05 Future Work

A. Not Used.

1.06 Work Sequence

A. For purposes of satisfying contract milestones, Contractor shall perform work in the following sequence:

a. Phase 1: Pre-Installation / Submittal / Procurement / Permitting Phase:

i. Project Mobilization and Kickoff

1. Conduct kickoff meeting with County project team, security, IT, and facilities staff.

2. Review contract scope, schedule milestones, and communication protocols.

ii. Pre-Installation Planning

1. Finalize work sequencing, cutover strategy, and access control phasing plan.

2. Prepare and submit safety documents, including Job Hazard Analyses (JHAs).

3. Confirm site access, escort, and parking arrangements with County.

iii. Site Surveys and Field Verification

1. Validate existing conditions, device locations, door hardware, and power/network availability.

2. Identify discrepancies and document unforeseen conditions for early resolution.

iv. Submittals and Approvals

1. Prepare and submit shop drawings, product data, and system diagrams for review.

2. Obtain approval of all materials, software, and integration details prior to procurement.

v. Permitting and Coordination

1. The Work under this Project is anticipated to be performed under conditions that do not require separate building, electrical, or low-voltage permits based on the scope of work and applicable jurisdictional requirements.

vi. Procurement and Logistics

1. Order approved hardware, cabling, enclosures, and servers

2. Receive and inspect shipments at Contractors’ warehouse, verify quantities and condition.

3. Develop preliminary procurement and delivery log identify long-lead items.

b. Phase 2: Installation Phase:

i. Mobilization and Site Setup

1. Deliver materials to site from Contractor’s facility.

2. Establish staging areas, protection, and safety controls.

ii. Systems Installation

1. Conduct pre-functional and post cut over functional testing of all inputs and outputs.

2. Contractor shall removal all existing obsolete and or abandoned access control equipment. Contractor shall disposal of all items complying with all local, state, and federal regulations governing the disposal of electronic waste (e-waste), batteries, hazardous materials, and associated components.

3. Installation of new access control boards in existing access control enclosures per project documents.

4. Coordination with County stakeholders to maintain temporary security measures at all active door locations.

5. Perform work in occupied facilities under County escort as required

iii. Testing and Commissioning

1. Conduct post cut over functional testing of all inputs and outputs.

2. Verify database migration, alarm reporting, and fail-safe / Fail Secure operations.

3. Complete system commissioning forms and County-witnessed verification.

iv. Training and Documentation

1. Provide operator and administrator training per Section 01 79 00.

2. Deliver as-built drawings, test records, and O&M manuals

v. Closeout and Warranty Initiation

1. Correct punch list items and deficiencies.

2. Submit final commissioning report, warranties, and service & maintenance plan.

3. Turn over system for operational use and begin warranty/service period.

B. Each phase shall be coordinated with County Security, IT, and Facilities personnel to avoid disruption to normal operations.

C. Transition between phases requires written authorization from the County Project Manager confirming readiness to proceed.

D. All work shall comply with site-specific access, escort, and parking requirements per

Sections 01 14 00 Work Restrictions and 01 50 00 Temporary Facility and Controls.

E. Unless otherwise authorized and directed by County, Contractor shall receive written approval for all Phase 1 Work by County & Systems Designer shall issue (Notice to Proceed for Installation) before commencing any Phase 2 Work.

F. The Contractor shall perform all access control system cutovers in strict accordance with the County’s facility work plan schedule and shall not deviate without written authorization.

The Contractor shall not modify the facility work plan schedule with County approval.

G. County Directed Facilities Cutover Matrix:

# Site Name Address City 1 ROC 501 Winslow St. Redwood City 2 PS1 400 Middlefield Rd. Redwood City 3 PS2 440 Middlefield Rd. Redwood City 4 COB1 455 County Center Redwood City 5 COB2 555 County Center Redwood City 6 COB3 500 County Center Redwood City 7 HOJ 400 County Center Redwood City 8 GY Radio 702 Chestnut St. Redwood City 9 STWC 200 James Ave Redwood City 10 Middlefield 2500 Middlefield Rd. Redwood City 11 AAS Warehouse 2690 Middlefield Rd. Redwood City

12 Fair Oak HC 2710 Middlefield Rd. Redwood City 13 BHRS 727 Shasta St. Redwood City 14 EPA 2415 University Ave. East Palo Alto 15 HSA 92nd 271 92nd St. Daily City 16 DCYC 350 90th St. Daily City 17 DCHC 380 90th St. Daily City 18 SSF Clinic 306 Spruce st. South San Francisco 19 North Court 1050 Mission Rd. South San Francisco 20 Alameda 1950 Alameda De Las Pulgas San Mateo 21 Alameda 2000 Alameda De Las Pulgas San Mateo 22 Fashion Island 1500 Fashion Island Blvd. San Mateo 23 Quarry 550 Quarry Rd. San Mateo 24 31 Tower 31 Tower rd. San Mateo 25 40 Tower 40 Tower Rd. San Mateo 26 Library Admin 125 Lessignia Ct. San Mateo 27 WIC 1731 El Camino Real San Mateo 28 Central Court 800 North Humboldt St. San Mateo 29 Serenity house 3701 Hacienda St. San Mateo 30 Coastside Clinic 225 South Cabrillo Highway San Mateo 31 COYC 400 Edmonds Rd. Redwood City 32 Cordilleras 200 Edmond Rd. Bldg A-E San Mateo 33 YSC 222 Paul Scannell Dr. San Mateo Alternate Sites:

34 SMMC-Non-HCAI 222 West 39th Ave. San Mateo 35 Harbor E 310 Harbor Blvd. E Belmont 36 Housing 260 Harbor Blvd Belmont 37 Housing 264 Harbor Blvd Belmont 38 1 Davis 1 Davis Dr. Belmont 39 Harbor B 400 Harbor Blvd. B Belmont 40 BHRS 802 Brewster Ave Belmont

H. County reserves the right to modify the facility sequencing, suspend or delay work at any facility. The contractor shall accommodate all schedule changes and adjust resources accordingly. Schedule changes initiated by the County shall not be considered grounds for additional compensation unless explicitly authorized by change order.

1.07 Workdays and Hours

See Specification Section 00 14 00 – Work Restrictions A. Normal working days and hours: Monday-Friday inclusive, 7:00 a.m.- 4:00 p.m., local time, or as approved in writing by County representative.

B. Contractor is advised that operating hours in the areas where work will be performed may vary and flexibility in hours should be incorporated into the Project Schedule at no additional cost to County.

C. Work at the Site in the evenings (except as provided above), Sundays or holidays is not permitted, unless Contractor requests otherwise from County in writing at least 48 hours in advance and County approves in its sole discretion. In the case of Work by Contractor other than normal working hours identified in paragraph 1.07.A. above, Contractor shall be responsible for any additional inspection costs incurred by County.

Such costs may be withheld from any succeeding monthly progress payment.

D. Normal Hours of Work for Contractor’s operations, which are located within city limits, must comply with County of San Mateo ordinances and requirements of the Redwood City. Contractor’s operations in the County’s unincorporated areas or areas which border a city, town or other county must comply with requirements of San Mateo County or requirements adopted by other jurisdictions, whichever are more stringent. In case of conflict between the requirements of a city, the County, and the requirements of the Contract Documents, the most restrictive requirements will govern.

E. If a cutover cannot be completed within normal working hours due to the Contractor’s schedule, staffing, or coordination, the Contractor shall be responsible for all associated overtime labor costs and temporary security coverage until the area is secured.

1.08 Cooperation of Contractor and Coordination with Other Work

A. Contractor shall coordinate with County and any County work forces, or other contractors and work forces, as required.

B. Contractor shall submit all required Coordination Drawings as soon as practical to ensure efficient installations and to avoid conflicts. The timing of said submittals may vary depending on the timing of shop drawing approvals and equipment and material submittals but must be in time to allow for proper review and approval before the start of work associated with the coordination drawings.

C. Contractor shall coordinate and notify the County fourteen (14) days prior for systems shut down.

D. Noise: Installation activities shall at all times comply with applicable local noise ordinance and applicable Cal-OSHA regulations. Contractor shall further coordinate, and schedule installation operations as specified herein.

1.09 Maintenance, Product Handling, and Protection

A. See Specification Section 01 60 00 – Product Requirements (delivery, storage, substitution) B. Contractor shall transport, deliver, handle, and store materials and equipment at the Site in such a manner as to prevent the breakage, damage or intrusions of foreign matter or moisture, and otherwise to prevent damage.

C. Hazardous substance compliance. Contractor shall provide County with copies of the OSHA Material Safety Data Sheets (MSDS) for all products containing a hazardous substance, examples: Adhesives, paints, sealants, batteries, and the like.

D. Packaging. Contractor shall provide packaged material in manufacturer’s original containers with seals unbroken and labels intact until incorporated into the Work.

E. Contractor shall remove all damaged or otherwise unsuitable material and equipment promptly from the Site.

F. Protection. Contractor shall protect all finished surfaces.

G. Asbestos & Lead Paint. If, during the progress of the Work, suspected Lead base paint, asbestos-containing products or other hazardous waste materials are identified, Contractor shall stop work in the affected area and immediately notify the County, and the County shall engage a hazardous removal Subcontractor to verify the materials and, if necessary, encapsulate, enclose, or remove and dispose of all items in accordance with current regulations of the Environmental Protection Agency and the U. S. Department of Labor – Occupational Safety and Health Administration, the state asbestos regulating agency, and any local government agency.

1.10 Contractor use of premises and coordination with County

A. Contractor shall confine operations at each facility to areas permitted by county personal, contract documents, permits, ordinances, and laws.

B. Contractor shall not unreasonably encumber project site with materials or equipment.

C. Constructor shall limit use of premises for work and for storage. No storage of materials outside designated areas will be permitted.

D. Contractor shall assume full responsibility for protection and safekeeping of products stored on premises.

E. Contractor shall move any stored products that interfere with operations of County or other contractor.

F. Contractor shall coordinate parking, storage, staging, and work areas with County, and comply with all other Contract documents requirements.

G. County will provide rooms/areas per facility for equipment laydown, storage. Areas will be determined during site kickoff meetings with County personnel prior to contractorsʼ mobilization to each facility.

1.11 Protection of existing finishes, equipment, systems, utilities and special conditions

A. Contractor Responsibilities

a. The Contractor shall implement appropriate protection measures to prevent damage, dust, contamination, vibration-related impacts, or disruption to building systems and operational areas.

b. Protection requirements apply to all work involving access control devices, cabling, demolition, installation, cutting, drilling, or access to IDF, TR, Security, and mechanical/electrical spaces.

c. The Contractor is fully responsible for maintaining the condition of all existing finishes and equipment in areas affected by the Work.

d. Any damage caused by the Contractor or its subcontractors shall be repaired or replaced at no cost to the County, using materials and workmanship equal to or better than the original.

e. The Contractor shall coordinate with the County for approval of protection methods and shall correct any deficiencies identified during inspection.

B. Pre-Work Condition Documentation

a. Before beginning work in any room or area, the Contractor shall:

i. Conduct a visual survey of the area.

ii. Document existing finishes, equipment, and room conditions.

iii. Take digital photographs showing walls, ceilings, flooring, equipment racks, controls, devices, and adjacent systems.

iv. Submit photographs to the County prior to performing any work.

v. Failure to provide documentation will result in Contractor being presumed liable for any observed damage or dust accumulation following work.

C. Protection Requirements

a. Protect all building components and equipment from dust, debris, impact, vibration, and accidental damage.

b. Provide coverings or physical barriers for:

i. Floors, carpets, tile, VCT, and sealed concrete

ii. Walls, doors, frames, and glazing

iii. Access control hardware and adjacent devices

iv. Furniture, shelving, and millwork

v. IT, networking, and security equipment

vi. Electrical panels, power supplies, UPS equipment

vii. County-owned tools and equipment stored in work areas

c. Do not block egress paths, airflow to active equipment, or access to essential utilities during protection.

D. Protection in Sensitive Equipment Rooms

a. Install full coverings over all network racks, security panels, servers, switches, patch panels, and electronic equipment.

b. Maintain dust containment during any drilling or hardware removal.

c. No equipment shall be unplugged, disconnected, moved, or reconfigured unless specifically approved in writing by the County.

d. Use HEPA vacuums at the point of dust generation.

e. Maintain clean work surfaces and ensure dust does not migrate to active devices.

E. Work Practices to Prevent Damage

a. Use non-marking tools and pads when working near walls, doors, or millwork.

b. Utilize grommets and edge protectors when feeding cables through openings.

c. Support new and existing cables to prevent strain on connectors.

d. Avoid placing tools or materials on top of sensitive equipment, including access control panels, UPS units, and IT racks.

1.12 Damage to existing Property

A. Contractor will be responsible for any damage to existing structures, work materials, or equipment because of its operations and shall repair or replace any damaged structures, Work, materials, or equipment to the satisfaction of, and at no additional cost to, County.

B. Contractor shall protect all existing structures and property from damage and shall provide bracing, shoring, or other work necessary for such protection.

C. Contractor shall be responsible for all damage to streets, roads, curbs, sidewalks, highways, shoulders, ditches, embankments, culverts, bridges, or other public or private property, which may be caused by transporting equipment, materials, or workers to or from the Work. Contractor shall make satisfactory and acceptable arrangements with the agency having jurisdiction over the damaged property concerning its repair or replacement.

1.13 Parking

A. Parking availability varies by site, some County facilities will provide designated contractor parking permits, while others will require street parking or use of public parking facilities. At select County-owned facilities, the County will issue temporary parking permits for a limited number of contractor vehicles. Permits are intended for use by essential project personnel such as the Project Manager, Superintendent, and lead technician(s). At facilities where County parking permits are not available, Contractor personnel shall utilize street parking or public parking lots in compliance with local regulations.

B. Contractor is responsible for all costs associated with street or public parking.

C. Deliveries or service vehicles may temporarily occupy loading areas only during active loading/unloading with prior coordination and escort by County personnel, if required.

1.14 Laydown/Staging Area

A. Contractor shall utilize an approved County’s designated area for storage of all materials, and no other area at or adjacent to the site. This area shall be secured and locked by Contractor for security purposes

B. Laydown/Staging Areas will be determined during pre-installation conference.

Rooms/areas per building will be identified for contractor’s laydown, storage, break areas, and areas for administrative work.

1.15 Permits

A. The County has determined that the Work associated with this Project is anticipated to be limited to the replacement, upgrade, programming, commissioning, and integration of existing low-voltage electronic security systems and does not require building or electrical permits.

B. The Contractor shall perform all Work in accordance with applicable federal, state, and local codes, regulations, manufacturer recommendations, and industry best practices regardless of permit requirements.

C. If, during the course of the Work, the Contractor determines that a building permit, electrical permit, or other permit is required due to changes in project scope, applicable code requirements, or the Contractor's means and methods, the Contractor shall immediately notify the Owner in writing. No work requiring a permit shall proceed until the permit requirements have been reviewed and approved by the Owner.

D. The County will coordinate with the Authority Having Jurisdiction (AHJ) to obtain any required building or electrical permits resulting from changes to the Project scope. Permit application fees and associated permit costs required by the AHJ shall be the responsibility of the County.

E. The Contractor shall fully cooperate with the County during the permitting process and shall provide, at no additional cost to the County, all documentation necessary to support permit applications, including shop drawings, product data, equipment specifications, calculations, installation details, and responses to plan review comments. The Contractor shall also coordinate inspections with the County and the AHJ and shall ensure that all work complies with applicable code requirements and inspection findings.

F. The Contractor shall remain solely responsible for performing all work in accordance with the Contract Documents and applicable codes and standards, irrespective of whether permits are required.

1.16 Unfavorable Conditions

A. Contractor to maintain project safety, schedule, and budget integrity when existing site conditions differ materially from those shown or reasonably inferred from the Contract Documents. No portion of the Work shall be constructed under conditions which would affect adversely the quality or efficiency thereof, unless special means or precautions are taken by Contractor to perform the Work in a proper and satisfactory manner.

B. Upon discovery of any unforeseen or unfavorable condition, the Contractor shall immediately stop work in the affected area.

a. Notify the County’s Project Manager within 24 hours of discovery.

i. Provide written documentation including:

1. Description and location of the condition.

2. Photographs or sketches illustrating the issue.

3. Preliminary assessment of impact (schedule, cost, safety).

b. Protection of Work

i. Protect all surrounding materials, systems, and finishes from damage until the condition is evaluated.

ii. Do not remove or disturb existing components unless authorized.

c. Proposed Resolution

i. Submit recommended corrective actions if possible, including materials, methods, and estimated cost/time impact.

ii. No corrective work shall proceed until written authorization is issued by the

County.

C. The Contractor will employ best practices to manage the project site during inclement weather. Persons performing the Work shall examine surfaces to receive their Work and shall report in writing to Contractor, with copy to County representative conditions detrimental to the Work. Failure to examine and report discrepancies makes the Contractor responsible, at no increase in Contract Sum, for corrections County may require.

Commencement of Work constitutes acceptance of surface.

1.17 Site Access

A. Contractor shall at all times limit access to the Site to necessary personnel only. All personnel associated with installation services of the Project shall enter the site through Contractor’s access gate or main point of entrance, determined at the Pre-Installation conference.

B. The County retains full control of all building and site access at all times.

C. Contractor and subcontractor personnel shall obtain authorization prior to entering any facility or secure area.

D. The County may limit or revoke access for individuals not complying with safety or security policies.

E. All Contractor and subcontractor personnel shall:

a. Complete background checks as required by the County.

b. Obtain County-issued photo identification or visitor badges prior to starting work.

c. Display badges visibly at all times while on County property.

F. Badges are non-transferable and must be returned at project completion or upon personnel reassignment.

G. Escort Requirements

a. All Contractor and subcontractor personnel shall:

i. Complete background checks as required by the County.

ii. Obtain County-issued photo identification or visitor badges prior to starting work.

H. All Materials and equipment shall first be received at contractor’s warehouse or staging facility for inspection prior to on-stie delivery. Direct shipments from vendors (FedEx, UPS, USPS) to county facilities are prohibited.

I. Contractor shall transport and deliver materials to the site under its own supervision, following county delivery schedule and access restrictions.

J. Coordinate deliveries to avoid disruption to normal County operations and public access.

1.18 Site Administration

A. Contractor shall be responsible for all areas of the Site used by it and by all Subcontractors in the performance of the Work. Contractor shall exert full control over the actions of all employees and other persons with respect to the use and preservation of property and existing facilities, except such controls as may be specifically reserved to County or others.

Contractor shall have the right to exclude from the Site all persons who have no purpose related to the Work or its inspection, and may require all persons on the Site (except County’s employees) to observe the same regulations as Contractor requires of its employees.

1.19 Project Safety Risk Assessment (PCRA)

A. Contractor shall coordinate a pre-installation site meeting and site walk at each facility for the sole purpose of conducting County’s Project Safety Risk Assessment (PSRA). The PSRA shall be conducted at least thirty (30) days prior to any Phase II work. The attendees for this meeting will be County’s Project Manager, County’s IOR, Contractor’s Authorized Representative, and County’s Environmental Health & Safety (EH&S) Representative.

B. During this pre-installation site meeting and site walk the EH&S Representative will gain an understanding of the scope of the Project, identify potential safety hazards, and recommend safety measures that will be required to be implemented prior to any work. At the conclusion of this meeting and walk of the project site County’s CSRA form will be completed as required by County’s EH&S policy.

C. Contractor shall submit electronically via email all daily reports, safety meeting reports, Job Hazard Analysis reports to County’s representative on a weekly basis.

1.20 Use of Premises

A. Contractor shall have limited use of premises for project operations. All restricted areas access and escort requirements will be coordinated during the facility Pre-Installation Conference.

B. Use of Site: Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

a. Limits: Confine project operations to boundaries as indicated on site plan, within the property line and phasing plan.

b. Sidewalks, Driveways and Entrances: Keep sidewalks, driveways and entrances serving premises and public use areas available to the General Public, County, County's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

c. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

d. Schedule improvements to the building areas to minimize impacts to access by the public. All related improvements will need to be coordinated by the Contractor with the County and Contractor is responsible for all required encroachment permits and conditions thereof.

e. Limit use of the premises to construction activities in areas indicated; allow for County occupancy and use by the public of common-use areas.

f. Coordinate use of premises and access to site with the County and Designer.

g. Confine operations to areas within Contract limits indicated. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

h. Schedule deliveries to minimize requirements for storage of materials.

i. Assume full responsibility for the protection and safekeeping of products under this

Contract, stored on the site.

j. Limit use of site for work and storage to areas within the site boundaries unless specific areas are allowed in writing by the County. Coordinate use of areas outside the property line with the County and Authorities Having Jurisdiction.

k. Move any stored products, under Contractor's control, which interfere with operations of the County, or separate contractor.

l. If necessary, obtain and pay for the use of additional storage or work areas needed for operations. Unless otherwise agreed upon, on-site storage shall be limited to areas of new construction.

m. Do not unreasonably encumber space with materials.

n. Work area must be kept clean and safe at all times.

o. No propane or similar flammable gas or liquid used in construction is permitted to be stored on the premises. It is to be removed from the premises when not is use during the off hours and weekends.

p. Repair damage caused by construction operations. Take precautions necessary to protect the building and occupants during the construction period.

q. Contractors shall submit both home and office numbers to the County’s Project Manager’s office for a minimum of 2 employees in the event they must be contacted during off hours or weekends.

1.21 County Occupancy Requirements

A. County Occupancy: County will NOT vacate facilities during access control upgrades. Work shall be performed without interrupting normal County operations, maintaining life safety, building security and access control integrity through the project duration.

B. Coordinate all work activities to minimize disruption to the Countys’ operations. Temporary loss of security coverage at any door, access point or area must be identified and sequenced on preliminary contract schedule submitted as part of contractor bid.

Preliminary contract schedule to identify county security personnel for escort requirements with time frames to support contractors’ installation schedule.

C. No more than one security zone or door group may be taken offline at a time.

D. When existing doors or readers are taken offline, County to provide security personnel to maintain security through temporary key control.

E. All access control functions must be restored and functional prior to contractors’ staff leaving site each day.

1.22 CONTRACT DOCUMENTS

A. Conflicts: Reasonable efforts have been made to coordinate the Contract Documents.

Bring conflicts to the attention of the Designer for resolution prior to award of the Contract.

B. Dimensions: Request a clarification from the Designer, if, in the Contractor’s opinion, there are dimensional conflicts or missing dimensions that are critical to the writing of a bid proposal or doing the Work.

C. Division 01, General Requirements: The requirements of Division 01 govern every technical specification section in the Project Manual.

1.23 ORDERING OF MATERIALS

A. Certain materials are considered custom or long-lead items and must be expedited through submittals and ordering. Contractor shall verify delivery for all materials and schedule submittals and orders accordingly.

B. Contractor shall provide written verification that each custom or long-lead item has been ordered in sufficient time to meet proposed construction schedule.

Part 2 – Products (Technical Product Information)

2.01 County Furnished Products

A. See specification section 01 64 00 – County Furnished Products B. Items furnished by County

a. Virtual Server, Avigilon Access Control Base Software Application & Systems Networking

b. County provides a virtual server environment for hosting the Avigilon Access Control System (ACAMS) application.

c. The virtual server is pre-configured with operating system, CPU, Memory, Storage Resources. Baseline network connectivity.

d. SQL Data Base, server licensing, database server resources, storage, backup, and recovery to support the Avigilon Access Control Platform.

e. County TSD will maintain server hardware, hypervisor, virtual infrastructure and SWL database platform.

f. Avigilon System License (Base Platform) is provided by county and loaded on virtual server.

g. County will provide Network Connectivity for all access network controllers.

Contractor responsible for cabling between access control panels and county network switch locations. Contractor to coordinate with County on IP scheme and networking requirements.

h. County to provide contractor remote access via VPN (Virtual Private Network) Connection. Only county-approved personnel submitted by the contractor are allowed to remotely access the system

2.02 County’s Administrative Responsibilities.

a. Arrange for and deliver County-reviewed Shop Drawings, Product Data, and

Samples, to Contractor.

b. Arrange and pay for delivery to site.

c. On delivery, inspect products jointly with Contractor.

d. Submit claims for transportation damage and replace damaged, defective, or deficient items.

e. Arrange for manufacturers’ warranties, inspections, and service.

2.03 Contractor’s Responsibilities.

a. Review County-reviewed Shop Drawings, Product Data, and Samples.

b. Receive and unload products at site; inspect for completeness or damage jointly with County.

c. Handle, store, install, and finish products.

d. Repair or replace items damaged after receipt.

e. Install into Project per Contract Documents.

Part 3 – Execution (Installation and Quality Control)

3.01 Worker’s Sanitary Provisions & Use of County Facilities

A. The County will permit limited use of existing on-site sanitary facilities by the Contractor and subcontractors during the access control upgrade project. Use is subject to the following conditions:

a. Designated Facilities Only – The Contractor shall use only the sanitary facilities specifically identified by the County or County’s Representative. Other restrooms, locker rooms, or private areas of the facility are off-limits.

b. Cleanliness and Maintenance – The Contractor shall maintain these facilities in a clean, sanitary condition. Excessive dirt, damage, or misuse will result in withdrawal of this privilege.

c. Restrictions on Use – Facilities may only be used during normal work hours approved for the project. After-hours or weekend access must be coordinated with the County in advance.

d. Alternative Arrangements – If the County determines that Contractor use is disruptive, the Contractor shall immediately provide and maintain portable sanitary facilities at no additional cost to the County.

e. Responsibility for Damage – Any damage, vandalism, or unauthorized modifications to County sanitary facilities caused by the Contractor’s workforce shall be promptly repaired or replaced at the Contractor’s expense.

3.02 Noise and Vibration Control

A. Noise and vibration shall be kept to a minimum in installation operations. Use of jackhammers and roto-hammers are not permissible, except with prior approval from County. Use of open-air radios is prohibited.

a. Contractor shall conduct its Work in conformance with any noise abatement and control requirements of the County of San Mateo and Redwood City.

b. Core drilling, saw cutting and jackhammering of concrete inside and outside the building, and all installation Work within occupied spaces shall be performed on regular hours.

B. When required by OSHA Standards, Contractors workers shall be provided with ear protection to operate equipment.

C. Contractor shall take reasonable measures…