Secondary_RFP_CSSSA24101,_Host_Site_Addendum_1_Rel08.15.24.docx

California State Summer School for the Arts (CSSSA) 7801 Folsom Boulevard Suite 104, Sacramento, CA 95826 https://www.csssa.ca.gov/

SECONDARY REQUEST FOR PROPOSAL (RFP)

HOST SITE

Notice to Prospective Proposers Secondary RFP Number CSSSA24101

June 14, 2024

The California State Summer School for the Arts (CSSSA) is soliciting proposals to procure all labor, including travel and per diem, materials, tools, supplies, transportation, facilities, housing, food, personal, equipment, permits, licenses, and all other services and goods and conditions needed to meet CSSSA’s requirements to serve as host site for the CSSSA Summer Program for the next 3-5 years, starting in 2025.

You are invited to review and respond to this Secondary Request for Proposal (RFP), entitled RFP Number CSSSA24101, Host Site.

This RFP is advertised on the CaleProcure website and the award for the RFP will also be posted at:

https://www.caleprocure.ca.gov/pages/index.aspx

In submitting your proposal, you must comply with all instructions herein. Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

If you do not have Internet access, have any questions, or require clarification for the information contained herein, please contact Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov.

PROPOSAL SUBMISSION DEADLINE: Tuesday, August 27, 2024, at 1:30 p.m., Pacific Time.

There may be periodic updates. It is incumbent on each proposer to continue to check the contract website, https://caleprocure.ca.gov for additional information.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sindy Arreola

(916) 413-9850 sarreola@csssa.ca.gov

TABLE OF CONTENTS

** Please continuously check https://caleprocure.ca.gov for contract information and additional addenda. **

Disabled Veteran Business Enterprise Declaration (DVBE) Certification

I.

GENERAL INFORMATION

A. PURPOSE

The State of California, California State Summer School for the Arts (CSSSA), seeks a Contractor who can provide all labor, including travel and per diem, materials, tools, supplies, transportation, facilities, housing, food, personal, equipment, permits, licenses, and all other services and goods and conditions needed to meet CSSSA’s requirements to serve as host site for the CSSSA Summer Program for the next three to five years.

B. AVAILABILITY

The selected contractor must be able to meet the requirements of this RFP and be ready to begin work within ten (10) business days of the contract award date specified in Section III.A, Key Action Dates, unless otherwise coordinated by the CSSSA Contract Manager. If personnel offered by the selected contractor leave the contractor’s firm or are otherwise unable to participate in this contract, they must be replaced with comparably qualified personnel who meet the minimum qualifications as stated within this RFP. All replacement personnel, facilities, materials, supplies, equipment, and/or services offered are subject to approval by the State.

C. PERIOD OF PERFORMANCE

The contract is tentatively scheduled to commence on October 01, 2024 (or upon DGS OLS Approval), and end September 30, 2027. The first CSSSA program to be hosted will be in the summer of 2025. The state reserves the right to add two (2) one (1) year options to renew. Any changes to this three-year period of performance must be made as a written Amendment to the Agreement by the California State Summer School for the Arts (CSSSA).

The Contractor shall not be authorized to deliver or commence performance of services as described in this Scope of Work (SOW) until written approval has been obtained from all entities, including DGS. No delivery or performance of service may commence prior to the execution of the Agreement.

II. PROPOSER MINIMUM QUALIFICATIONS AND ADMONISHMENT

A. PROPOSER MINIMUM REQUIREMENTS

Proposer must meet the following minimum requirements to be considered qualified to provide these services. If any requirement is not met, the proposal will be disqualified and not reviewed further. By submitting a signed proposal, Proposer attests that they meet the following minimum requirements. In addition, Proposer shall further describe how they meet or exceed these requirements in their response to Attachment 16, Introductory Response.

i. Proposer has a history of providing summer educational programing services.

ii. Proposer can provide adequate instructional facilities for a minimum of 500 students and 250 faculty.

iii. Proposer can provide adequate housing and dining facilities for a minimum of 500 students and 250 faculty.

iv. Proposer can provide health and safety services.

v. Proposer can provide host site that is located in the State of California, provides convenient access to participants from throughout the state, and is in close proximity significant arts and culture resources.

vi. Proposer agrees to conduct Criminal background checks for Residential Personnel

vii. Proposer facilities comply with State and Federal laws relative to public accessibility and safety.

viii. Proposer can provide host site services for all potential sessions covered by this RFP, from 2025 – 2029.

B. PAYEE DATA RECORD

Proposer must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. Submittal of STD 204 is required, and no payment shall be made unless a completed STD 204 has been returned to the awarding agency. The STD 204 form can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf . If remittance address information is different from the mailing address identified on STD 204, please provide additional remittance address information on Payee Data Record Supplement (STD 205). Submittal of STD 205 is optional. STD 205 can also be used to provide additional Authorized Representatives of the payee not identified on the STD 204. The STD 205 can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

C. CERTIFICATE OF INSURANCE

The Proposer must provide a Certificate of Insurance providing proof of insurance to the California State Summer School for the Arts (CSSSA) with their proposal package. Proposer should review the Insurance Requirements included in this proposal and ensure they can meet these requirements before submitting their proposal. Once the contract has been awarded, the State’s Office of Risk and Insurance Management (ORIM) will review the winning proposer’s insurance certificate and/or proof of self-insurance documentation before execution of the Agreement. The winning proposer will have ten (10) business days to correct and comply with all insurance requirements after the certificate of insurance is reviewed by ORIM. Refer to Certificate of Insurance (COI) Requirements, Exhibit E for the applicable specific insurance requirements and coverage limits.

D. ADDITIONAL DOCUMENT SUBMITTAL

Additional documentation required as a condition of the contractual agreement can be found in Exhibit D, Special Terms and Conditions.

E. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a proposal or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s proposal/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

F. IMPORTANT NOTES

1. This RFP contains the instructions governing the requirements for a proposal, and the format for proposal information to be submitted, and the material to be included therein, follows. This RFP also addresses the requirements that Proposer’s must meet to be eligible for consideration.

2. FOR A PROPOSALDER TO BE AFFORDED THE BENEFITS OF THE STEPS INCLUDED IN THIS RFP, THE PROPOSER MUST TAKE THE RESPONSIBILITY TO:

a. CAREFULLY READ THE ENTIRE RFP.

b. FOR THE SAKE OF CLARIFICATION, ASK APPROPRIATE QUESTIONS IN A TIMELY MANNER.

c. SUBMIT ALL APPRORIATE DOCUMENTS, COMPLETE AND BY THE REQUIRED DATE AND TIME.

IT IS ABSOLUTELY ESSENTIAL THAT PROPOSERS CAREFULLY REVIEW THE COST ELEMENTS IN THEIR FINAL PROPOSAL, SINCE THEY WILL NOT HAVE THE OPTION TO CHANGE ANY INFORMATION AFTER THE TIME OF SUBMITTAL.

III. PROPOSAL REQUIREMENTS AND INFORMATION

A. KEY ACTION DATES

Listed below are the important dates and times by which actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this RFP.

*All dates after the Final Date for Proposal Submission are approximate and may be changed if needed to allow the State additional time for evaluation and contract execution. The Contract Start date will be the latter of the date stated above and the date of DGS approval.

B. OPTIONAL PRE-PROPOSAL CONFERENCE

1. An OPTIONAL pre-bid conference will be held at 10:00 a.m. PT on 07/10/2024 via Teams with the California State Summer School for the Arts (CSSSA) for the purpose of discussing concerns regarding this RFP. See Teams link below. If you have any questions about conference, please contact Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov. It is strongly encouraged that all bidders attend the optional pre-proposal conference.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 269 054 092 357 Passcode: EaAgeW Dial in by phone +1 872-701-0493,187658332# United States, Chicago Find a local number Phone conference ID: 187 658 332#

2. For Proposers who need assistance due to an impairment, reasonable accommodation will be provided by the awarding agency upon request for the pre-proposal conference/walkthrough. The Contractor must call Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov by the morning prior to the scheduled date and time of the pre-proposal conference to arrange for reasonable accommodation.

C. WRITTEN QUESTIONS

All questions regarding the content of this RFP must be submitted in writing no later than deadline indicated above to Sindy Arreola at sarreola@csssa.ca.gov. When submitting questions please refer to the section and page of RFP pertaining to the question and include the RFP number and title in the subject line.

D. SUBMISSION OF PROPOSAL

1. The Contractor must submit all required attachments identified in Attachment 1, Required Attachments Checklist (including checklist), by dates and times shown in Section III, Bid Requirements and Information, Item A. Key Action Dates by electronic mail (email) as follows:

a. Bids must be emailed to sarreola@csssa.ca.gov

b. Email should indicate in Subject Line: PROPOSAL for RFP CSSSA24101 Host Site - DO NOT OPEN - <Company Name>

2. Emails will not be opened by the Procurement Official until the required proposal opening due date and time.

3. Only proposals received in this mailbox will be considered. Proposals shall not be sent to any other mailbox.

4. Proposal files must be submitted in searchable PDF format.

5. Emails should not exceed one hundred fifty (150) megabytes (MB). The State’s mail server may automatically reject excessively large emails. Proposer may submit multiple emails and files if the file size exceeds the recommended one hundred fifty (150) MB. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the Internet (e.g., Google Drive, Dropbox, etc.) in lieu of attachments are not acceptable, and any documents stored at such links will not be retrieved.

6. Hard copy and faxed bids will not be accepted for this solicitation.

E. RFP RESPONSE CONTENT

1. The following documents must be submitted in the RFP package to be deemed responsive and are identified in Attachment 1, Required Attachments Checklist:

a. Attachment 1 – Required Attachments Checklist All Proposers must complete this checklist to confirm the items in the proposal package for submission. For your proposal to be responsive, all required attachments must be returned.

b. Attachment 2 – Proposal/Proposer Certification Sheet All Proposers must complete, sign, and return the Proposal/Proposer Certification Sheet, along with all "required attachments" in a single package. The proposal must be transmitted in accordance with RFP instructions. An unsigned proposal may be rejected.

c. Attachment 3 – Payee Data Record (STD 204) All Proposers must complete and submit a Payee Data Record, STD 204 listing their Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or Taxpayer Identification Number (TIN).

d. Attachment 4 – Payee Data Record Supplement (STD 205) Submittal of STD 205, if applicable. If remittance address information is different from the mailing address identified on STD 204, please provide additional remittance address information on Payee Data Record Supplement (STD 205). STD 205 can also be used to provide additional Authorized Representatives of the payee not identified on the STD 204.

e. Attachment 5 – Contractor’s Certification Clauses 04/2017 (CCC 04/2017 page 1) All Proposers must complete, sign, and return Contractor’s Certification Clauses (CCC 04/2017) with their proposal package. CCC 04/2017 must be signed by an individual who is authorized to legally bind the prospective Contractor to the clauses listed in this certification.

f. Attachment 6 –Iran Contracting Act Verification Form All Proposers must complete, sign, and return Iran Contracting Act Verification Form (DGS PD 3) with their proposal package.

g. Attachment 7 – Darfur Contracting Certification Sheet All Proposers must submit the Darfur Contracting Certification Sheet pursuant to Public Contract Code section 10478 to certify that it is not a “scrutinized” company as defined in Public Contract Code section 10476.

h. Attachment 8 – GenAI Disclosure & Factsheet (STD 100) All Proposers must complete GenAI Disclosure & Factsheet (STD 1000).

i. Attachment 9 – California Retailer’s Seller’s Permit All Proposers must complete Attachment 9, and if applicable, provide a copy of the company’s California Retailer’s Seller’s Permit or Certification of Registration. If these document(s) are not returned with RFP response, the proposal may be considered non-responsive and disqualified.

j. Attachment 10- Certificate of Insurance All Proposers must include proof that they can provide Certificate of Insurance (COI) that meets the requirements listed in Exhibit E, Certificate of Insurance (COI) Requirements. An actual COI including CSSSA, and additional insured will be required of the awardee.

k. Attachment 11- California Civil Rights Law Attachment All Proposers must complete California Civil Rights Law Attachment.

l. Attachment 12- Bidder Declaration Form All Proposers must complete the Bidder Declaration (GSPD-05-105) and include it with the proposal response. When completing the declaration, Proposers must identify all subcontractors proposed for participation in the contract. Proposers awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless a written request for substitution is submitted and State agrees to it.

m. Attachment 13- Small Business (SB), Microbusiness (MB) and/or Disabled Veteran Business Enterprise Declaration (DVBE) Certification Submittal of certification(s) is if applicable. If prime proposer and/or subcontractor(s) is certified by the DGS Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS) as a Small Business (SB), Microbusiness (MB), and/or Disabled Veteran Business Enterprise (DVBE) then prime proposer and/or subcontractor(s) must provide a copy of current certification(s) with their proposal response.

n. Attachment 14- Disabled Veteran Business Enterprise Declaration (DGS PD 843) Submittal of certification(s) is if applicable. If prime proposer and/or subcontractor(s) is certified as a Disabled Veteran Business Enterprise (DVBE) by the DGS Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS), prime proposer and/or subcontractor(s) must submit completed DGS PD 843 (Disabled Veteran Business Enterprise Declaration) form(s) to the State.

DVBE incentive outlined in IV. B. will not be applied if DGS PD 843 form(s) is not returned with RFP response. All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the DGS PD 843 form(s). Should DGS PD 843 not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus . The completed form (s) must be included with the proposal response. DVBE Disabled Veteran Business Enterprise Declaration (DGS PD 843) can also be found at https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

o. Attachment 15 – Key Personnel Resumes All Proposers must provide Resumes from their Key Personnel with their proposal package.

p. Attachment 16- Introductory Response All Proposers must provide Introductory Response with their proposal package.

q. Attachment 17 – References All bidders must submit a minimum of two (2) references to validate experience in providing services like those described in this RFP.

r. Attachment 18- Statement of Needs and Cost Sheet Response All Proposers must complete and return the Statement of Needs and Cost Sheet Response with their proposal package.

2. All documents requiring a signature must bear the signature of a person authorized to bind the proposing entity.

3. Proposals must be submitted for the performance of all the services described herein.

4. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State, at its sole discretion, may reject any or all Proposals and may waive an immaterial deviation in a proposal. The State's waiver of an immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

5. Costs incurred for developing Proposals and in anticipation of award of the agreement are entirely the responsibility of the proposer and shall not be charged to the State of California.

6. A proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline. Proposer modifications offered in any other manner, oral or written, will not be considered.

7. A proposer may withdraw its proposal by submitting a written withdrawal request to the State, signed by the proposer or an authorized agent. A proposer may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

8. The awarding agency may modify the RFP prior to the date fixed for submission of Proposals by the issuance of an addendum to all parties who have been furnished an RFP for proposal purposes.

9. The awarding agency reserves the right to reject all Proposals. The agency is not required to award an agreement.

10. Before submitting a response to this solicitation, Proposers should review, correct all errors, and confirm compliance with the RFP requirements.

11. Where applicable, Proposer should carefully examine work sites and specifications. The Proposer shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

12. The State does not accept alternate contract language from a prospective contractor. A proposal with such a language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

13. No oral understanding or agreement shall be binding on either party.

F. EVALUATION AND SELECTION

1. The evaluation and selection process will consist of three phases that are scored as follows.

PHASE

In Phase Two, Scored Review, proposals will be reviewed by the Host Site Selection Committee members and scored based on responsiveness and quality of response to the following:

3. Attachment 18 - Cost Sheet. Cost scores will be scored using the formula shown below and rounded up to the nearest whole number. The lowest cost proposal will receive the maximum possible points and other proposals will receive points based on their relative proposed cost.

Example Proposal Being Scored cost is $1,200,000 and Lowest Cost Proposal cost is $1,000,000.

SUBTOTAL

IMPORTANT NOTE: Points in Phase Two shall be added up and only the top two scored proposals will move on to Phase Three. CSSSA reserves the right to perform site visits at additional sites if it is in the best interest of the state.

2. Certified Small Business/Microbusiness will have its points increased by 5% of the total points awarded to the highest scored non-small business bidder. The percentage increase for those claiming the DVBE incentive will depend on their commitment level.

3. Selection of the applicant contractor is based on the highest scored combined score of all phases.

4. In the event of a tie, there will be a coin toss. The proposal first received by CSSSA will be granted the right to choose heads or tails. The winner of the coin toss shall be awarded the contract.

5. CSSSA reserves the right, upon review, to declare all proposals as drafts and issue an addendum providing additional clarification to Proposers and requesting the re-submission of a Final Proposal on a newly determined date. In this scenario, CSSSA will not need to restart the procurement process nor issue and new RFP.

G. AWARD AND PROTEST

1. Award of proposal will be issued on the date listed in Section III.A, Key Action Dates. Award will be made to the responsive proposer with the lowest cost proposal.

2. The successful proposer must enter into a contractual agreement with the State of California, California State Summer School for the Arts (CSSSA) in the form of a Standard Agreement STD 213. A draft Standard Agreement STD 213 is included for reference in this RFP.

3. Whenever an agreement is awarded under a procedure, which provides for competitive proposal, the California State Summer School for the Arts (CSSSA) will post a Notice of Intent to Award on https://caleprocure.ca.gov.

4. Upon written request by any proposer, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the agreement.

5. If any proposer, prior to the award of agreement, files a written protest with the Department of General Services, Office of Legal Services, by mail to 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 or email to OLSProtests@dgs.ca.gov, and the California State Summer School for the Arts (CSSSA) on the grounds that the (protesting) proposer is the lowest responsive responsible proposer, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

6. Within five (5) days after filing the initial protest, the protesting proposer shall file with the Department of General Services and the awarding agency a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, by mail to 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605 or email to OLSProtests@dgs.ca.gov . A copy of the detailed written statement should be mailed to the awarding agency. It is suggested that you submit any protest by certified or registered mail.

7. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf . No payment shall be made unless completed STD 204 has been returned to the awarding agency.

8. Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC 04/2017), which can be found on the Internet at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language . This document is only required if the proposer has not submitted this form to the awarding agency within the last three (3) years.

H. DISPOSITION OF PROPOSALS

1. Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

I. AGREEMENT EXECUTION AND PERFORMANCE

1. Performance shall tentatively start on October 1, 2024 (or upon DGS OLS Approval). This date is contingent on State approval of contract. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days’ written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's proposal price and the actual cost of performing work by the second lowest proposer or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the agreement.

IV. PREFERENCE PROGRAMS

A. SMALL BUSINESS (SB) OR MICROBUSINESS (MB) PREFERENCE

Prime proposer and/or subcontractor(s) who have been certified as a Small Business (SB), Microbusiness (MB), and/or Disabled Veteran Business Enterprise (DVBE) by the DGS Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS) must provide a copy of current certification(s) with proposal response. Proposer claiming the 5% certified Small Business or Microbusiness preference, or prime proposer who is committing to subcontract 25% or more of their net proposal price to one or more Certified Small Businesses or Microbusinesses, must also complete Attachment 8, Bidder Declaration (GSPD-05-105).

Additional References: http://www.pd.dgs.ca.gov . Questions regarding the certification approval process or the Small Business program should be directed to the Department of General Services, Procurement Division at (800) 559-5529 or (916) 375-4940. For the 24-hour Recording & Mail Request call (916) 322-5060.

Small business or micro business proposers/bidders using the non-small business preference shall be granted a preference consisting of five (5) percent of the highest responsible proposer’s total score. The standard contract language for the Small Business (SB) program can be found at the Internet web site as follows: http://www.dgs.ca.gov/pd/Home.aspx

B. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

Note: There is no DVBE participation requirement, however, the DVBE incentive still applies.

This solicitation does not require a minimum amount of DVBE participation. However, you are strongly encouraged to either become certified, if eligible, or to subcontract a portion of the work to a certified DVBE. If a prime proposer is a certified DVBE or commits to subcontracting to DVBE(s), prime proposer may be eligible to receive a proposal preference provided that the DVBE provides a commercially useful function as defined in California Code of Regulations, Title 2, Section 1896.61(l). If prime proposer and/or subcontractor(s) is certified as a Disabled Veteran Business Enterprise (DVBE) by the DGS Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS), prime proposer and/or subcontractor(s) must submit completed DGS PD 843 (Disabled Veteran Business Enterprise Declaration) form(s) to the State.

For evaluation purposes only, the State shall apply an incentive to Proposals that propose California certified DVBE participation as identified on Attachment 8, Bidder Declaration (GSPD-05-105) and confirmed by the State. The incentive amount varies in conjunction with the percentage of DVBE participation offered. The minimum requirement is 1% with a maximum of 5% DVBE participation and the incentive will be equal to the participation offered as defined below:

Per Military Veteran Code (MVC) 999.5, a prime contractor who commits to subcontracting to a Disabled Veteran Business Enterprise (DVBE) must complete the Prime Contractor Certification (STD 817) upon completion of work to certify the following:

(1) The total amount the prime contractor received under the contract.

(2) The name and address of the disabled veteran business enterprise that participated in the performance of the contract and the contract number.

(3) The amount and percentage of work the prime contractor committed to provide to one or more disabled veteran business enterprises under the requirements of the contract and the amount each disabled veteran business enterprise received from the prime contractor.

(4) That all payments under the contract have been made to the disabled veteran business enterprise.

Contractor also agrees to certify on Prime Contractor’s Certification DVBE Subcontractor Report (Form STD 817) that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract or with any subsequent amendment.

Upon request by the awarding department, the prime contractor shall provide proof of payment for the work.

Per Military Veteran Code (MVC) 999.7, if a prime contractor who commits to subcontracting to a Disabled Veteran Business Enterprise (DVBE) fails to return a completed STD 817 to the awarding department, then the awarding department shall withhold, on a contracts entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor who committed to subcontracting to a Disabled Veteran Business Enterprise (DVBE) complies with the certification requirements of subdivision (d) of Section 999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

C. COMMERCIALLY USEFUL FUNCTION

(Refer to item 1.b. of the “PROPOSAL BIDDER DECLARATION Instructions”)

A California certified SB, MB, or DVBE business must be deemed to perform a Commercially Useful Function (CUF) by meeting ALL of the following CUF requirements for Contract/Purchase Order (PO) award consideration:

1. Is responsible for the execution of a distinct element of the work of the contract.

2. Carries out its obligation by actually performing, managing, or supervising the work involved.

3. Performs work that is normal for its business services and functions.

4. Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing (if applicable) and making payment.

5. Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

ATTACHMENT 1 - REQUIRED ATTACHMENTS CHECK LIST

A complete proposal or proposal package will consist of the items listed below. Place a mark (e.g., “X”) next to each item that you are submitting to the State. For your proposal to be responsive, all required attachments must be returned. This checklist should be returned with your proposal package as well.

Attachment Attachment Name/Description

__________ Attachment 1 Required Attachments Check List (Submittal Required)

__________ Attachment 2 Proposal/Proposer Certification Sheet (Submittal Required)

__________ Attachment 3 Payee Data Record (STD 204) (Submittal Required)

__________ Attachment 4 Payee Data Record Supplement (STD 205) (Submittal If Applicable/Optional)

__________ Attachment 5 Contractor Certification Clauses (CCC 04/2017) (Submittal Required)

__________ Attachment 6 Iran Contracting Act Verification Form (DGS PD 3) (Submittal Required)

__________ Attachment 7 Darfur Contracting Act Certification Sheet (Submittal Required)

__________ Attachment 8 GenAI Disclosure & Factsheet (STD 1000) (Submittal Required)

__________ Attachment 9 California Retailer’s Seller’s Permit (Submittal Required)

__________ Attachment 10 Certificate of Insurance (Submittal Required)

__________ Attachment 11 California Civil Rights Laws Attachment (DGS OLS 04) (Submittal Required)

__________ Attachment 12 Bidder Declaration Form (GSPD-05-105) (Submittal Required)

__________ Attachment 13 Small Business (SB), Microbusiness (MB), and/or Disabled Veteran Business Enterprise Declaration (DVBE) Certification (Submittal Requested if proposer and/or subcontractor is certified)

__________ Attachment 14 Disabled Veteran Business Enterprise Declaration (DGS PD 843) (Submittal Required if proposer and/or subcontractor is a certified DVBE)

__________ Attachment 15 Key Personnel Resumes (Submittal Required)

__________ Attachment 16 Introductory Response (Submittal Required)

__________ Attachment 17 Bidder References (Submittal Required)

__________ Attachment 18 Statement of Needs Response and Cost Sheet (Submittal Required)

*Please continue to check https://caleprocure.ca.gov for contract information and additional addendums.

ATTACHMENT 2- PROPOSAL/PROPOSAL CERTIFICATION SHEET

Submittal of Proposal/Proposer Certification Sheet is required.

This Proposal/Proposer Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with signatures. The proposal must be transmitted in a sealed envelope in accordance with RFP instructions.

It is not necessary to return Section III, Proposal Requirements, and Information

A. Our Proposals and our all-inclusive proposal amount are detailed in Attachment 3, Cost Sheet.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

An Unsigned Proposal/Proposer Certification Sheet May Be Cause for Disqualification.

4. Company’s Mailing Address

5. Check ONE of the following to indicate your organization type:

12. Are you certified with the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business (SB) or Microbusiness (MB) ☐ No If yes, enter certification number:

b. Disabled Veteran Business Enterprise (DVBE) ☐ No If yes, enter your certification number:

c. Date application was submitted to OSBCR, if an application is pending:

NOTE: A copy of your certification must be included in this proposal package if 12a. or 12b. include your certification number.

See Completion Instructions for Proposal/Proposer Certification Sheet on following page.

Completion Instructions for Proposal/Proposer Certification Sheet

Must be completed. To indicate your organization type check one of the following:

Sole Proprietorship- A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Partnership- A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Corporation- A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

If you are a Corporation, Limited Liability Company (LLC) or Limited Partnership (LP), provide the entity number assigned to your company by the California Secretary of State’s Office. This information is used for checking if a company is in good standing and qualified to conduct business in California.

If your company is certified as a California Small Business (SB) or Microbusiness (MB), enter your certification number on the line.

12b.

If you are not certified, place a check in the "No" box.

If certified as a Disabled Veterans Business Enterprise, enter your certification number on the line.

ATTACHMENT 3- PAYEE DATA RECORD (STD 204)

Submittal of STD 204 is required.

Payee Data Record (Std. 204) can be found on https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 4- PAYEE DATA RECORD SUPPLEMENT (STD 205)

Submittal of STD 205 is optional.

If remittance address information is different from the mailing address identified on STD 204 Payee Data Record Supplement (STD 205) can be provided. STD 205 can be found on the following website: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 5- CONTRACTOR CERTIFICATION CLAUSES (CCC 042017)

Submittal of CCC 04/2017 is required.

CCC 04/2017 can be downloaded here: https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf

ATTACHMENT 6- IRAN CONTRACTING ACT VERIFICATION FORM (DGS PD 3)

Submittal of Iran Contracting Act Verification Form (DGS PD 3) is required.

Iran Contracting Act Verification Form (DGS PD 3) can be found on the following website:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_3.pdf

ATTACHMENT 7- DARFUR CONTRACTING ACT CERTIFICATION SHEET

Submittal of Darfur Contract Act Certification is required.

Pursuant to Public Contract Code section 10478, if a proposer or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is or is not a “scrutinized” company as defined in Public Contract Code section 10476. Therefore, to be eligible to submit a proposal or proposal, please initial one (1) of the three paragraphs below. If Paragraph 1 or Paragraph 2 is initialed provide Printed Name/Title of Person Initialing, Company Name, and Federal ID Number in table below. If Paragraph 3 is initialed, complete Certification for Paragraph 3 below.

We do not currently have, and have not had within the previous three years, business activities or other operations outside of the United States.

Printed Name and Title of Person who initialed Paragraph 1 Above

OR

Printed Name and Title of Person who initialed Paragraph 2 Above

OR

We currently have, or we have had within the previous three years, Initials business activities or other operations outside of the United States, but we certify below that we are not a scrutinized company as defined in Public Contract Code section 10476.

Certification for Paragraph #3:

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in Paragraph 3. This certification is made under the laws of the State of California.

By (Authorized Signature)

Printed Name and Title of Person Signing

State of California California State Summer School for the Arts Secondary RFP CSSSA24101, Host Site

ATTACHMENT 8- GENAI DISCLOSURE & FACTSHEET

Submittal of GENAI Disclosure & Factsheet (Std 1000) is required.

Genai Disclosure & Factsheet (Std 1000) can be viewed and downloaded on the following website:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

ATTACHMENT 9- CALIFORNIA SELLER’S PERMIT CERTIFICATION

Submittal California Seller’s Permit Certification is required.

a) If yes, proceed to Question 2.

b) If no, initial each statement below that is applicable to your company:

Company is located outside of California

Company does not have any office, sales room, warehouse, or place of business in California.

Company does not have any sales representative(s), agent(s), or canvasser(s) located in California

Company does not receive any rental payments from the lease of tangible personal property in California

Note: A California Retailer’s Seller’s Permit or Certification of Registration is required for this award unless all the exemptions listed above are applicable. As a company, you are responsible for self-certifying that each item supporting a Seller’s Permit exemption is or not applicable.

2. Do you intend to sell or lease good or services that would ordinarily be subject to sales tax if sold at retail?

☐ Yes ☐ No

a) If no, action is not required.

b) If yes,

2) Attach a copy of your company’s California Retailer’s Seller’s Permit or Certification of Registration, and if applicable, the permit or certification of all participating affiliates, issued by the California State Board of Equalization (BOE), which is pursuant to all requirements set forth in Sections 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section…