SDR860-14-Q-0015_-_Chiller_Maintenance_Services_-_Solicitation.pdf

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number SDR860-14-Q-0015, Prices, Block 23

Continuation To SF-1449, RFQ Number SDR860-14-Q-0015, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 - List of Equipment to be Maintained

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

Continuation/Addendum to SF-1449

RFQ Number SDR860-14-Q-0015

PRICES, BLOCK 23

1. DESCRIPTION

The Embassy of the United States in Santo Domingo, Dominican Republic requires services to maintain chillers in safe, reliable and efficient operating condition. The chillers must be in operation seven days a week, 24 hours a day, 365 days a year. The contract will be for a one-year base period, with three one-year optional periods of performance.

The contract type is a firm fixed price contract for routine maintenance services paid at the rate below. These rates include all costs associated with providing chiller maintenance services in accordance with manufacturer’s specifications including materials, labor, insurance (see FAR

52.228-4 and 52.228-5), overhead, and profit. Prices shall include proper disposal of toxic substances where applicable. This work shall be performed by Contractor trained employees, and shall not be subcontracted. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date on which performance shall start.

1.1 Definitions

i. “Government” means the Government of the United States of America unless specifically stated otherwise.

ii. “USG” means the Government of the United States of America.

iii. “Calendar Day” means the twenty-four hour period from midnight to midnight.

Saturdays, Sundays, and all holidays are considered calendar days.

iv. “Weekday” means Monday through Friday.

v. “CO” means Contracting Officer, a USG employee appointed as the sole individual with broad authority to enter into, administer and modify contracts as well as approve payments.

vi. “COR” means Contracting Officer's Representative.

vii. “NEC” refers to the New Embassy Compound located at Avenida República de

Colombia #57, Altos de Arroyo Hondo, Santo Domingo.

viii. “M.S.D.S.” means a product manufacturer’s Material Safety Data Sheet.

ix. “Manufacturer’s Specifications” means the specifications in the manufacturer’s manual for the equipment.

2. PRICING

The rates below include all costs associated with providing preventative maintenance services in accordance with the attached scope of work and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead and profit.

In consideration of satisfactory performance of all the scheduled services required under this contract, the Contractor shall be paid a fixed-price per month, plus a fixed price for incremental services provided for quarterly, semi-annual or annual visits, per the schedule below. When determining pricing, the offeror shall refer to the Technical Statement of Work and note that the periodic services are cumulative and that:

Quarterly services include Monthly services;

Semi-Annual services include Quarterly services; and

Annual services include Semi-Annual services.

Thus, the offeror shall set a baseline for Monthly pricing. For the cumulative Quarterly, Semi-

Annual and Annual services, the offeror shall state the incremental price it intends to charge for the services to be performed for that type of visit over and above the baseline Monthly price.

This is laid out graphically in the chart below:

Month Type of

Service

Type of Pricing

1 Monthly Monthly

2 Monthly Monthly

3 Quarterly The price for the additional work to be performed on a quarterly basis.

Do not include the monthly base price in this number. This incremental price shall be added to the monthly base price in the invoice for services.

4 Monthly Monthly

5 Monthly Monthly

6 Semi-Annual The price for the additional work to be performed on a semi-annual basis. Do not include the monthly base price in this number. This incremental price shall be added to the monthly base price in the invoice for services.

7 Monthly Monthly

8 Monthly Monthly

9 Quarterly The price for the additional work to be performed on a quarterly basis.

Do not include the monthly base price in this number. This incremental price shall be added to the monthly base price in the invoice for services.

10 Monthly Monthly

11 Monthly Monthly

12 Annual The price for the additional work to be performed on an annual basis.

Do not include the monthly base price in this number. This incremental price shall be added to the monthly base price in the invoice for services.

No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor (unless mandated by local law see B.7), or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by the maintenance plan is. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

Offerors shall provide bids in U.S. dollars.

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the contract line item rates or invoices because the U.S. Embassy has tax exemption status with the host government.

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

001 Unit # 1 1 Monthly 12

002 Unit # 1 1

Incremental

Price for

Quarterly

Service

003 Unit # 1 1

Incremental

Price for

Semi-

Annual

Service

004 Unit # 1 1

Incremental

Price for

Annual

Service

005 Unit # 2 1 Monthly 12

006 Unit # 2 1

Incremental

Price for

Quarterly

Service

007 Unit # 2 1

Incremental

Price for

Semi-

Annual

Service

008 Unit # 2 1

Incremental

Price for

Annual

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year

2 of the contract, and continuing for a period of 12 months.

Total Base Year

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

101 Unit # 1 1 Monthly 12

102 Unit # 1 1

Incremental

Price for

Quarterly

Service

103 Unit # 1 1

Incremental

Price for

Semi-

Annual

Service

104 Unit # 1 1

Incremental

Price for

Annual

Service

105 Unit # 2 1 Monthly 12

106 Unit # 2 1

Incremental

Price for

Quarterly

Service

107 Unit # 2 1

Incremental

Price for

Semi-

Annual

Service

108 Unit # 2 1

Incremental

Price for

Annual

Total Option

Year 1

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year

3 of the contract, and continuing for a period of 12 months.

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

201 Unit # 1 1 Monthly 12

202 Unit # 1 1

Incremental

Price for

Quarterly

Service

203 Unit # 1 1

Incremental

Price for

Semi-

Annual

Service

204 Unit # 1 1

Incremental

Price for

Annual

Service

205 Unit # 2 1 Monthly 12

206 Unit # 2 1

Incremental

Price for

Quarterly

Service

207 Unit # 2 1

Incremental

Price for

Semi-

Annual

Service

208 Unit # 2 1

Incremental

Price for

Annual

Year 2

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

301 Unit # 1 1 Monthly 12

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year

4 of the contract, and continuing for a period of 12 months.

302 Unit # 1 1

Incremental

Price for

Quarterly

Service

303 Unit # 1 1

Incremental

Price for

Semi-

Annual

Service

304 Unit # 1 1

Incremental

Price for

Annual

Service

305 Unit # 2 1 Monthly 12

306 Unit # 2 1

Incremental

Price for

Quarterly

Service

307 Unit # 2 1

Incremental

Price for

Semi-

Annual

Service

308 Unit # 2 1

Incremental

Price for

Annual

Year 3

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

401 Unit # 1 1 Monthly 12

402 Unit # 1 1

Incremental

Price for

Quarterly

Service

403 Unit # 1 1

Incremental

Price for

Semi-

Annual

2.6. Total for all years: Base Year $__________

Option Year 1 $__________

Option Year 2 $__________

Option Year 3 $__________

Option Year 4 $__________

TOTAL $__________

3. LOCATION FOR SERVICES

The sites include:

Facility Location

NEC Avenida República de Colombia #57, Altos de Arroyo Hondo

4. CONTRACT TERM

The initial contract term shall be for a period of one year effective from date of award. The

Government reserves the right to extend the contract term for four additional periods of one year.

404 Unit # 1 1

Incremental

Price for

Annual

Service

405 Unit # 2 1 Monthly 12

406 Unit # 2 1

Incremental

Price for

Quarterly

Service

407 Unit # 2 1

Incremental

Price for

Semi-

Annual

Service

408 Unit # 2 1

Incremental

Price for

Annual

Year 4

The Government will notify the Contractor of its intention to extend no later than 60 days from the anniversary date of the original Notice to Proceed.

The Notice to Proceed will indicate the contract start date.

Continuation/Addendum to SF-1449

RFQ Number SDR860-14-Q-0015

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1. SCOPE OF WORK

The Embassy of the United States in Santo Domingo, Dominican Republic requires the

Contractor to maintain the chillers identified in Attachment 1 in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, parts, supplies and materials required to perform inspection and preventative maintenance as required to maintain the chillers in accordance with the manufacturer's specifications. Under this contract the Contractor shall provide the services of a trained chiller technician on a monthly basis to check and perform scheduled and preventive maintenance, and provide consumable materials.

2. HOURS OF PERFORMANCE

The Contractor shall schedule periodic routine maintenance visits for weekdays starting at

8:00am (see Section 2 for a list of official holidays when the Embassy will be closed.) The

Contractor and the Contracting Officer's Representative (COR) will work together at least seven calendar days in advance to schedule the visit.

3. ACCESS TO GOVERNMENT SITE AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the

Contractor's chiller technicians and be the Contractor's liaison with the Embassy. The

Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

3.2 Personnel security. The awarded Contractor shall subject its personnel to the

Government's approval. All Contractor employees that will support the performance of this contract must pass the U.S. Government’s background check. The Contractor must provide the full name, place of birth, date of birth and cedula number for Dominican citizens and U.S.

passport number for U.S. citizens of all personnel scheduled to perform work on U.S.

Government properties, 10 days after contract award. The Government reserves the right to deny access to U.S.-owned or U.S.-operated facilities to any individual. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the

Government.

3.3 Vehicles. Contractor vehicles will not be permitted inside the Embassy compound without prior approval. The Contractor shall submit a written request for vehicle access, including vehicle information (Make, Model, License Plate #) and a written justification as to why access is necessary at least one week prior to the visit.

3.4 Standards of Conduct

3.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.4.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

3.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following infractions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.4.7 Key Control. The Contractor will not be issued any keys. Embassy personnel will escort Contractor personnel on the days of service requirements.

4. WORK REQUIREMENTS

4.1 SCHEDULED ROUTINE MAINTENANCE

4.1.1 General

The objective of scheduled routine maintenance is to minimize or eliminate chiller malfunction, breakdown and deterioration. Contract maintenance must ensure continuous, safe, and satisfactory operation of all chillers. The Contractor shall provide all management, supervision, labor, materials, supplies and equipment to perform monthly routine maintenance on two

ArctiChill model number PACVMV0600D4-MM chillers and related peripheral equipment. The

Contractor shall provide trained and certified technicians to perform all maintenance outlined in this SOW as well as all manufacturers’ recommended preventative maintenance.

The list of equipment to be serviced is in Attachment 1.

4.1.2. The Contractor shall inventory, supply and replace parts that are necessary for preventative maintenance. The Contractor shall maintain a supply of these common parts so that they are readily available for normal maintenance to include: oil, chemicals, filters, grease, thermostat, breakers; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), cleaning material and oil spill containment kits. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall only use new fluids recommended by the chiller manufacturer. The Contractor should inventory the supply after each visit and order replacement supplies and have them delivered. The Contractor shall provide Material Safety Data Sheets for hazardous materials to the COR for approval.

4.1.3 This contract does NOT include repair of equipment and replacement of hardware. See

EXCLUSIONS. The Contractor shall alert the COR of any discrepancies found with the chiller system that are not covered under the SOW through:

1. Immediate verbal notification to the COR.

2. Detailed written report noting the discrepancy found.

4.1.4 Checklist Approval - The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks that the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format. The COR must approve the proposed "Scheduled Routine Maintenance Task Checklist" prior to contract work commencement. At each visit, the mechanic shall sign off on every item of the checklist. The mechanic shall leave a copy of this signed checklist with the COR following that period’s routine maintenance visit.

It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

4.2 TECHNICAL STATEMENT OF WORK – DETAILS

In general, the inspection and servicing shall include, but not be limited to, the following tasks:

Perform the preventative inspection and maintenance of ArticChill Chillers #1 and #2 which includes ten individual chillers combined to create two 300 Tons water cooled chillers. Each individual chiller contains condensers, motor starters, heat exchanger, VFD’s and pumps.

4.2.1 CHILLERS

Special Instructions

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Perform applicable lockout/tag out steps of site safety procedures.

4. Record and report equipment damage or deficiencies.

5. Review and follow the manufacturer’s O&M instructions.

6. Follow safety and environmental procedures for the handling and disposing of refrigerants and compressor oil.

7. Don’t vent refrigerants. Refrigerants must be recovered.

8. Record quantities of refrigerants and compressor oil, added or removed.

9. Record results in the equipment history log.

10. Check manufacturer’s specifications for the maximum number of plugged tubes.

Monthly Scheduled Maintenance

1. Check compressor oil levels and color. Oil should be at the bottom1/3 of the sight glass.

If oil is to be added to the compressor make sure it is of the proper type. Most new systems with new ozone friendly refrigerants use a polyester oil POE type oil. This oil absorbs moisture rapidly and must not be opened until ready for use. There are special containers made especially for this oils storage.

2. Check refrigerant pressures and temperature set points

3. Check the approach delta T - entering evaporator water temp and leaving evap.

Refrigerant temp.

4. Clean chilled water line strainer (s)

5. Inspect fan blades to make sure they are secure at connecting arms and hub set screws

6. Inspect refrigeration piping circuit for signs of oil / refrigerant leakage. Conduct “sniffer test” with quality instrument for active refrigerant leaks. Make sure to check around all pressure switch bellows.

7. Visual inspection of all mechanical components

8. Visual inspection of all electrical components

9. Remove debris from work-site.

Quarterly Scheduled Maintenance

All monthly items shall be completed during quarterly inspections and maintenance.

1. Check oil level in oil separator sight glass.

2. Check liquid line sight glass/moisture indicator.

3. Record system operating temperatures and pressures in the checklist.

4. Check programmable operating set points and safety cutouts. Ensure they are correct for the application.

5. Check compressor heater operation.

6. Check superheat on the evaporator.

7. Check the economizer feed to the compressor.

8. Check condenser sub-cooling.

9. Check for dirt in the panel. Check door gasket for sealing integrity.

10. Brush the Condenser Tubes

11. Inspect and check the calibration of the Evaporator refrigerant temperature sensor

12. Inspect and check the calibration of the Evaporator flow switches

13. Inspect and check the calibration of the Condenser flow switches

14. Inspect and check the calibration of the Low Refrigerant Temperature Sensor

15. Inspect and check the calibration of the condenser high pressure switch

16. Leak check (Check for refrigerant loss)

17. Clean and purge condenser coil

18. Change and purge return line filter-drier assembly

Semi-Annual Scheduled Maintenance

All monthly and quarterly items shall be completed during semi-annual inspections and maintenance.

1. Check that the oil level is visible in each compressor and not discolored or bubbled. An annual oil sample should be taken to be analyzed for destructive acids, corrosive materials and metal deposits.

2. Disconnect power source following lock out tag out procedures. Check tightness of power wiring connections.

3. Check the chiller for refrigerant leaks.

4. Test fans for proper operation.

5. Perform operational test and return to service.

Annual Scheduled Maintenance

All monthly, quarterly and semi-annual items shall be completed during annual inspections and maintenance.

1. Inspect all electrical connections to check that they are not damaged and terminals are tight.

2. Inspect all contactors for pitting and corrosion replace as necessary.

3. Inspect all cabinet screws nuts and bolts, fan motor mount bolts, fan blade set screws, shell and tube evaporator mounting and connection bolts, brazed plate evaporator mounting bolts as well as compressor and pump mounting bolts for tightness as well as anti-vibration and isolator pads.

4. Check all fuses to make sure that they are sized correctly.

5. Check all refrigerant pressures and inspect compressor in operation – look for signs of over-heating, oil leaks or refrigerant leaks. Conduct “sniffer” leak check of entire refrigerant piping system. Inspect compressor terminals when powered down for pitting, corrosion and loose connections.

6. Check that pressure switches and thermostats have correct cut-in and cut-out settings.

7. Check that the pump(s) overload settings match the nameplate(s) and that they work properly.

8. Ensure that the condensing unit is clean and clear of surrounding debris and that panels are clear.

9. Check and record the compressors amp draws and voltage.

10. Check and record the fan motor amp draws and voltage. Make sure of proper rotation and lubricate if required.

11. Check and record amp draw of the pumps and voltage. Check for signs of leakage at pump seal and suction and discharge connections. Order spare pump if you don’t have one. (4-6 wk lead time)

12. Record G.P.M. water flow. Does it still meet design specifications?

13. Tighten all Rota-Lock nuts at the Compressors, Receivers and accumulators. The recommended torque is 80 # s for 2” and above and 60#’s for up to 2”

14. Inspect all control capillary tubing to ensure that the lines are separated and not vibrating against each other or any part of the frame or housing. This would eventually wear a hole in the line(s) and cause a refrigerant or power head charge leak. Cork insulation tape and wire ties can control this.

4.2.2 MOTOR STARTER

1. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

2. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

3. Check motor name plate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

4. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

5. Check heater mounting screws for tightness.

6. Check all control wiring connections for tightness.

7. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

8. On units equipped with variable speed starters:

9. Check tightness of connections to resistor bank.

10. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

11. Check tightness of connections to drum controller.

12. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Clean interior of cabinet.

15. Clean exterior of cabinet.

16. Energize circuit and check operation of starter and any pilot lights. Replace as required.

17. Check motor continuity.

18. Perform Meg test.

19. Check starter contacts.

20. Pull Oil Sample.

21. Change oil if necessary.

22. Change oil filter.

4.2.3 PANEL, ELECTRONIC CONTROLS

1. Clean panel interior.

2. Verify functionality of supported devices.

3. Clean ventilation filter and fan (if applicable).

4. Submit a Work Order to correct deficiencies.

5. Replace battery where applicable.

4.2.4 CONDENSERS

Quarterly Scheduled Maintenance

1. Remove debris from air screen and clean underneath unit.

2. Pressure wash coils with coil clean solution or water as required.

3. Straighten fin tubes with fin comb.

4. Inspect controller for proper operation. Inspect electrical connections for tightness.

5. Inspect for and remove corrosion rust from unit and supporting steel, prime and paint as necessary.

6. Inspect and lubricate fan motors.

7. Cycle all valves at least two times.

8. Verify proper operation of fans.

4.2.5 PUMPS

Preventative inspection and maintenance includes each individual chiller’s pump and its back up pump. Additionally each pump and backup pumps has a variable frequency drive (VFD).

Monthly Scheduled Maintenance

1. Clean the strainer monthly

2. Testing and recording the pump(s) amp draw under full load

3. Inspecting for proper rotation

4. Inspecting for secure mountings to prevent pipe breakage

5. Keeping the pump, motor and the surrounding area clear of dust and debris

6. Inspecting pump under operation for water leaks and excessive noise

7. Keep the pump and motor clean and air intakes clear of dust buildup.

8. Test and adjust VFD’s

4.2.6 Work Sequence

During routine maintenance, only one individual chiller shall be taken offline at any one time.

Before leaving the site the Contractor shall ensure that both chillers are running in order to support the full load of the Embassy.

4.2.7 Disposal of Removed Materials and Equipment

The Contractor shall be responsible for the off-site disposal of all removed materials and equipment except those items specifically designated to be retained by the Government. The

Contractor shall not allow debris to accumulate. The Contractor shall ensure the work place is cleaned at the end of each day. The Contractor is responsible for proper disposal of toxic/hazardous substances. The Contractor shall follow all applicable local environmental disposal laws and regulations.

4.2.8 Safety

The Contractor shall observe all normal rules governing safety and shall comply with all local regulations, and official requests and directives of the COR. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. The Contractor shall provide to the Government the Material Safety Data Sheets for all chemicals used prior to those compounds being brought into the facility.

5. PERSONNEL, MANAGEMENT AND SUPERVISION, TOOLS, PARTS, MATERIALS

AND SUPPLIES

5.1 Personnel

5.1.1 Only personnel trained and licensed by ArctiChill (see DELIVERABLES) shall be used to perform maintenance services stipulated in this contract. Service technicians assigned by the

Contractor must have five years of experience in all aspects of maintenance to be performed, during the term(s) of this contract. The COR may require the Contractor to provide the qualifications of any employee assigned to this contract.

5.1.2 The Contractor shall have backup technicians who are qualified and certified in all respects of equipment repair and services requirements to assume the responsibilities for the maintenance of the included systems.

5.1.3 Personnel. The awarded Contractor shall subject its personnel to the Government's approval. All Contractor employees that will support the performance of this contract must pass the U.S. Government’s background check. The Government reserves the right to deny access to

U.S.-owned or U.S.-operated facilities to any individual.

5.2 Supervision and Administration

5.2.1 The Contractor agrees to maintain complete accurate records of ALL maintenance services performed and replacement parts used and billed for during the period of this contract.

Maximum use shall be made of the preventive maintenance program to identify and forecast routine chiller and chiller equipment maintenance requirements. All equipment defects and deviations from normal operating characteristic and specifications shall be recorded on the preventive maintenance services.

5.2.2 The Contractor agrees to furnish the COR with a copy of each completed work log. That work log shall be annotated with a description of the problem, the corrective actions taken by the

Contractor personnel and the name of the Contractor personnel that performed the work.

6. EXCLUSIONS

This contract does NOT include repair of equipment and replacement of hardware not included in the normal manufacturer-specified maintenance schedule. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7. INSURANCE REQUIREMENTS

7.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract. The Contractor's assumption of absolute liability is independent of any insurance policies.

7.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The

Contractor shall carry the following minimum insurance:

Comprehensive General Liability

Bodily Injury As required by Dominican Republic law

Property Damage As required by Dominican Republic law

Workers’ Compensation and Employer’s Liability

Workers’ Compensation and

Occupational Disease As required by Dominican Republic law

Employer’s Liability As required by Dominican Republic law

7.3 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The

Government may rescind or terminate the contract if the Contractor fails to submit insurance certificates identified above in a timely manner.

7.4 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

8. ACCIDENTS AND INJURY

8.1 The Contractor and his employees shall comply with all OSHA regulations and the

Dominican Republic’s local safety regulations.

8.2 The treatment of injuries sustained by the Contractor's employees shall be the responsibility of the Contractor.

8.3 At those United States Embassy locations that have a medical department, the medical department can be contacted for initial assistance in a medical emergency (during the medical department's normally scheduled hours.)

8.4 All OSHA recordable injuries (injuries and illnesses that cause fatalities, unconsciousness, lost work days, restricted work activity, job transfers or medical care beyond first aid) sustained on United States Embassy premises must be reported, in writing, to the

United States Embassy representative within 24 hours.

9. PERMITS

The Contractor shall maintain in full force and effect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

10. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

11. GOVERNMENT FURNISHED PROPERTY

None.

12. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

12.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all chiller maintenance services set forth in the contract

1 thru 11

All required services are performed and no more than one

(1) customer complaint is received per quarter.

12.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.3 Standard. The performance standard is that the Government receives no more than one

(1) customer complaint per quarter. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.4. Procedures.

12.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

12.4.2 The COR will complete appropriate documentation to record the complaint.

12.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

12.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

12.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

12.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

12.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

12.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

13. DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO

Proof of Insurance 1 10 days after award Contracting Officer

List of Personnel 1 10 days after award COR

Preventative Maintenance

Schedule and Draft Checklist 1 30 days after award COR

ArctiChill Training Certification ea 30 days after award COR

Laboratory Report For 1 7 days after visit COR

Chemical Analysis

Invoice 1 After each visit FMO

ATTACHMENT 1

LIST OF EQUIPMENT TO BE SERVICED

Equipment Manufacturer Model Quantity

Chiller ArctiChill #PACVMV0600D4-MM 2

All related and peripheral equipment.

SECTION 2 - CONTRACT CLAUSES

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JUL 2013)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (MAY

2014), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)"(Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L.

111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L.

110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011)

(15 U.S.C. 657a).

https://acquisition.gov/far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_233_240.html#wp1113344 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html#wp1137622 http://uscode.house.gov/ http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html#wp1141983 http://uscode.house.gov/ http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html#wp1144881 https://acquisition.gov/far/current/html/52_200_206.html#wp1141649 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html#wp1151163 https://acquisition.gov/far/current/html/52_200_206.html#wp1151299 https://acquisition.gov/far/current/html/52_207_211.html#wp1140926 https://acquisition.gov/far/current/html/52_207_211.html#wp1145644 https://acquisition.gov/far/current/html/52_207_211.html#wp1146366 https://acquisition.gov/far/current/html/52_217_221.html#wp1135955 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003)

(15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged

Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged

Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program—

Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

__ (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013)

(15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned

Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB)

Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

__ (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014)

(E.O. 13126).

__ (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__ (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (32) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

__ (33) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010)

(29 U.S.C. 793).

_X_ (34) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

__ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

https://acquisition.gov/far/current/html/52_217_221.html#wp1135970 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1136004 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1136017 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1136017 https://acquisition.gov/far/current/html/52_217_221.html#wp1136017 https://acquisition.gov/far/current/html/52_217_221.html#wp1136032 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1136058 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1136058 https://acquisition.gov/far/current/html/52_217_221.html#wp1136058 https://acquisition.gov/far/current/html/52_217_221.html#wp1136058 https://acquisition.gov/far/current/html/52_217_221.html#wp1136174 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_217_221.html#wp1136175 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1136186 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1136333 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://acquisition.gov/far/current/html/52_217_221.html#wp1136333 https://acquisition.gov/far/current/html/52_217_221.html#wp1136374 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://acquisition.gov/far/current/html/52_217_221.html#wp1136380 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://acquisition.gov/far/current/html/52_217_221.html#wp1136387 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1139913 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_217_221.html#wp1144950 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_217_221.html#wp1144420 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_222.html#wp1147479 https://acquisition.gov/far/current/html/52_222.html#wp1147630 https://acquisition.gov/far/current/html/52_222.html#wp1147656 https://acquisition.gov/far/current/html/52_222.html#wp1147711 https://acquisition.gov/far/current/html/52_222.html#wp1158632 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_222.html#wp1148097 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_222.html#wp1148123 https://acquisition.gov/far/current/html/52_222.html#wp1160019

__ (36) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014)

(E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and

13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42

U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products

(JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (AUG…