SCOPE OF WORK Utility Monitoring.pdf

UTILITY MONITORING AT VA CARIBBEAN OUTPATIENT

CLINICS

STATEMENT OF WORK

Referenced Manufacturer: Trane

Brand Name or Equal compatible with Trane Systems

I. BACKGROUND:

The main VA Facility in Puerto Rico is located San Juan, with multiple clinics across the Island and the Caribbean. The Operation Control Center monitors all the utilities and systems from the San Juan Medical Facility through the centralized TRANE Tracer Ensemble system. For emergency preparedness purposes the Operation Control Center must have the capability of monitoring all critical utilities remotely.

However, there are multiple facilities where critical utilities can’t be monitored electronically due to the lack of sensors and system to relay that information to the central Operation Control Center. As such, we depend on physical site visits to visually check levels and utility availability, which in an emergency scenario would be difficult and would require the use of limited manpower.

II. OBJECTIVE:

The objective of the task covered by this statement of work is to supply, install and maintain a utility monitoring system to each of the VA Facilities outside of the Main San Juan Medical Facility, that will allow critical utilities to be monitored from the San Juan Operation Control Center. A site visit will be conducted during the week of June 14-25th, 2021. To participate in the site visits please plan by June 11, 2021 with the Contract Specialist. Site visits are not mandatory but are encouraged.

III. REQUIRED SERVICES:

To provide a low maintenance, high reliability utility monitoring system at the following VA Facilities:

• San Juan – 10 Casia Street, San Juan, PR 00921-3201

• Mayaguez – 175 Algarrobo Ave., Mayaguez, PR 00682

• Carolina Warehouse (New) – #35 Tony Santana Ave. 00979

• Carolina Warehouse (Old) – Lorencita St. Lote 1C, La Ceramica Industrial Park, Carolina, PR 00983

• Ponce – Paseo Del Veterano #1010, Ponce, PR 00716-2001

• Arecibo – Galeria Pacifico Road PR-10, Arecibo, PR 00612

• Ceiba – PR-3 KM 54.9, Ceiba, PR 00735

• Guayama – FISA Bldg 1st Fl, Paseo Del Pueblo, km 0.3, lote no 6, Guayama, PR 00784

• Comerio – 15 De Diego Street, Comerio, PR 00782

• Vieques – Centro Salud Familiar Susana Centeno Co.Destino Carretera #997, Vieques, PR 00765

• Utuado – Isaac Gonzalez Street Equina Ledesma, Utuado, PR 00641

• St. Croix – Box 12, RR-02, The Village Mall #113, Kings Hill, VI 00850-4701

• St. Thomas – Medical Foundation Building Suite 101, St. Thomas, VI 00802

Utilities to be monitored are:

• Electric normal power availability

• Emergency power status and availability

• Emergency generators combustible levels

• Water service availability

• Water Storage Levels

The monitoring system must be compatible with TRANE Tracer Ensemble and report in Realtime to the Operation Control Center located within the San Juan Medical Facility.

The installation will include but is not limited to the following:

▪ Perform an assessment of the existing utility infrastructure at the listed clinics. Based on the assessment the offerors shall recommend the necessary monitoring equipment and include it as part of their proposals for VA to evaluate. Equipment included as part of the proposals shall become VA property.

▪ Developing equipment installation plans

▪ Providing building level hardware and software

▪ System testing and check-out

▪ Performing facility modification and construction required to support equipment installation

▪ Providing electronic security and force protection measures

▪ Interfacing with and installing new building level data transmission equipment

▪ Determining compatibility of new equipment with existing systems

▪ Preparing system and component documentation

▪ Providing operation and maintenance manuals

▪ Providing training

▪ Warranting systems

▪ Maintaining and servicing systems for a period of 5 years, which could be extended under a separate service contract depending on the lease term of each facility

▪ Preparing after action and other reports; and

▪ Providing as-built installation drawings.

IV. GENERAL REQUIREMENTS:

All maintenance, repair, construction and modification work shall be in accordance with manufacturer specifications, applicable Codes and Standards and applicable VA Design Guidelines, Manual and Specifications.

V. SPECIAL REQUIREMENTS:

This contract does not involve VA sensitive information.

VI. PERIOD OF PERFORMANCE:

Thirty (30) business days after purchase order issuance.

VII. ITEMS AND DATA TO BE FURNISHED BY THE GOVERNMENT:

The VACHS Manager or his designee will coordinate site access and site layout to include any equipment storage requirements. All required utilities clearances shall be obtained by VACHS personnel or designee.