Scope of work Spring 2023 Herbicide Post Treatment Bidbuy Item 3.pdf

IDNR Forestry Division Post Herbicide Treatment of Tree Planted Acres Spring 2023/24 Kickapoo State Park

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ILLINOIS DEPARTMENT OF NATURAL RESOURCES ILLINOIS

DIVISION OF FOREST RESOURCES

Reforestation Areas

Region 3 / Vermilion County

Kickapoo St Rec Area 37 ac. Herbicide Treat 2023/24

Kickapoo State Park (all three sites within ½ mile radius) 25 acre site (40.183499, -87.739437) 7 acre site (40.185871, -87.740425), 5 acre site (40.188245, -87.729719), 2023 and 2024 IDNR Reforestation Scope of Work: Two-year contract for spring herbicide treatments

SUPPLIES AND / OR SERVICES REQUIRED:

Contractor must supply all herbicide products, necessary additives and adjuncts to treat up to 37 tree planted acres annually for two years; apply herbicide product or product mix by broadcast unless alternative application method is approved by District Forester; use herbicide products, application rates and timing recommended as per label and, agreed and approved in writing by the listed IDNR District Forester to suppress and control annual weed and grass competition without injuring trees; use aquatic safe herbicides when acres are adjacent to water bodies and or where necessary; wear appropriate Personal Protection Equipment when applying herbicide products or mixes; assure treatment is working and effective over 75% of the all treated acres by June 30, of each year unless otherwise approved in writing by an IDNR District Forester; and use only licensed herbicide products, rates and timing according to the original product labels for the target of releasing planted hardwood tree seedlings from grass and aggressive weeds present or expected.

The contractor is responsible for having the water necessary for specified herbicide applications. No well heads, spigots or water supply exists in the fields specified. If a State accessible water source is available to IDNR, the IDNR Forester will make this water source available to contractor.

The contractor will be required to sign and operate within the bounds of a signed state contract containing the information and documents within this procurement opportunity as well as ingress and egress standards, general rules for working on state land, operating and equipment protocols, requirements for having appropriate first-aid, emergency supplies, PPEs such as first aid kits, spill kits, protective wear and other standard contracting obligations.

The weed control and suppression must be at least 75% effective over each field by June 30th, of each year, as determined by District Forester, or be subject to a respray of specified areas and up to entire area within 10 days of notification that herbicide application was unsuccessful. The completion of the each of the project areas will be approved by June 30th, of each year, pending any necessary respray, by the oversight IDNR District Forester of that project area, Shane McDearmon

Contractor and District Foresters are to discuss spring 2023 treatments after completion and note any suggested adjustments to be considered for spring 2024 treatments. Any suggested adjustments to spring

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2024 treatments will be approved in writing by Mike Brunk prior to initiation of 2024 work.

The IDNR Division of Forest Resources must be specifically invoiced for each individual herbicide application area by the titles, Kickapoo State Park- Post Herbicide Treatment of Tree Planted Acres Spring 2023/24, given to each in this Scope of Work for the herbicide application promptly after the work is completed and no later than June 30th of each year. All invoice billings for this contract shall be electronically mailed to Michael Brunk at michael.brunk@illinois.gov.

MILESTONES AND DELIVERABLES:

Start date – no sooner than May 1, 2023, and 2024 Completion date – no later than June 5, 2023, and 2024

VENDOR / STAFF SPECIFICATIONS:

The Illinois Department of Natural Resources, Division of Forest Resources (IDNR) seeks an experienced reforestation contractor (Contractor), having direct experience in post herbicide application to tree seedling plantings. Contractor must be an experienced reforestation herbicide applicator having treated planted fields of hardwood seedling to control grasses and weeds from around live hardwood seedlings.

Contractor is to provide at least two verifiable herbicide application references (mailing address or property legal description, and GPS coordinates) to verify this experience on 15 acres or more within the last 5 years. References are to include property owners name, valid phone number, mailing address and GPS coordinates of treated acres. Contractor shall also have no less than two tenured (1+ year) employees that hold a valid Illinois Department of Agriculture commercial pesticide applicators license which will be verified prior to awarding a bid and initiating a contract. Contractor should provide all references and experience documentation at time of bid. Contractor shall own or have available all equipment necessary for mechanized herbicide application to tree seedling plantings that are spaced 6 feet apart in rows that are spaced 10 feet between rows. Contract shall have the ability to complete herbicide application for specified acres in no more than three (3) 12-hour days.

Contractor is to complete herbicide application, no later than June 5th, of each year unless otherwise approved in writing by Mike Brunk; district forester will approve (by email or written signature with copy to Mike Brunk) herbicide choice, timing /date of application which can be weather dependent; shall acquire District Forester signature upon herbicide treatment completions; the herbicide applications may not be sub-contracted, and contractor will complete this scope of work in the following described sites;

Start date – no sooner than May 1, 2023 and 2024

Kickapoo State Park, IDNR District Forester – Shane McDearmon, Shane.McDearmon@illinois.gov, 618-367-2205 Cell; 217-348-0174 25 acres site (40.183499, -87.739437) 7 acres site (40.185871, -87.740425) 5 acres site (40.188245, -87.729719); Mainly annual grasses (foxtail) and sweet clover would probably make up 85% of the weeds. I think there is also some mare's tail, sericea and some other weedy annuals as well.

mailto:michael.brunk@illinois.gov mailto:michael.brunk@illinois.gov mailto:Shane.McDearmon@illinois.gov

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TRANSPORTATION AND DELIVERY:

Contractor shall own or have available all equipment necessary for mechanized herbicide application to tree seedling plantings that are spaced 6 feet apart in rows that are spaced 10 feet between rows. Contract shall have the ability to complete herbicide application for specified acres in no more than three (3) 12-hour days.

SUBCONTRACTING:

Subcontracting is not allowed.

750 375 0

40.188245, -87.729719

40.185871, -87.740425

40.183499, -87.739437

Kickapoo State Recreation Area unit_boundary t::] IDNR Property

Latitude: 401878562 Longitude : -87.7296552

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KEEP HERBICIDE TREATMENT OUT OF THE RED SHADED AREA

Middle Fork: Do not plant in this site area. The west end of field, outside of red polygon, is okay to plant.