Scope of Work - Small~56.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

PROJECT SCOPE & BID REQUIREMENTS

Date: April 2, 2021 File # 5-21-033

LOCATION: Beall Wood State Park

PROJECT TITLE: Replace Amphitheater Sidewalk

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as IDNR, is seeking bids to remove and replace the existing asphalt sidewalk located at the amphitheater. The amphitheater is located just south of the Visitors Center, in Beall Woods State Park. The existing walkway is asphalt and over the years the tree roots have taken a toll on the surface. Currently the walking surface is unlevel, with multiple trip hazards, which is the reason for this project.

SCOPE OF WORK:

This project will consist of but not limited to the contractor providing all labor, equipment and materials needed to remove and replace the existing asphalt sidewalk, replacing it with a new ADA compliant concrete walk. There is a total of 5 concrete patios / living areas which have picnic tables, grills and hydrants that connect to the existing asphalt sidewalk, they will stay. The new concrete sidewalk will measure five (5) feet wide and a minimum of 4 inches thick. The new concrete sidewalk will connect and provide access to each of these areas. The sidewalk will bend / turn to make a smooth transition to match each of these living areas.

The existing asphalt sidewalk to be removed measures approximately 5’ wide by 350’ feet long, along with a 4’ wide by 10’ long section. All bidders are responsible for verifying all measurements prior to bidding this project.

SCOPE OF WORK:

1. Sawcut the existing concrete sidewalk and asphalt walkway

2. Demo / remove existing asphalt sidewalk, load material & legally dispose of off site

3. Excavation may be required, if so, store material to be used for backfill and final grading

4. Place 3” CA-6 crushed stone, grade and compact

5. Install expanded wire reinforcement or fiber mesh in concrete as a reinforcement

6. Form sidewalk to meet / connect to all five existing concrete pads

7. Running and cross-slopes are required to meet ADA requirements

8. The concrete sidewalk will be five (5’) wide by 5” thick

9. Provide control joints placed ever five (5) feet, see detail below

10. Install expansion joints every eighty (80) feet on center, see detail below

11. Concrete finish will be a light broom finish with tolled edges and joints

12. Backfill along each side of the sidewalk, graded to within 1” below surface

13. Clean-up all construction debris and properly dispose of off site

SPECIAL PROVISIONS:

1. Prior to submitting a quote, vendors are encouraged to visit the site and take field measurements and note conditions affecting the performance of the work. The work site is open during normal Park hours.

2. Bidder shall be responsible for quantities. No extra payment shall be provided for conditions which could have been anticipated by a through field inspection prior to bidding.

PROJECT SPECIFICATIONS:

A. Project Specifications and Materials:

The sidewalk will be constructed using 4000 PSI compressive strength reinforced concrete, measuring five (5) feet wide and a minimum of 5 inches thick. Welded steel wire fabric for concrete reinforcement shall be ANSI/ASTM A185-79 or the concrete can be reinforced using synthetic fiberglass reinforcement per ASTM C-1116 specification. All materials and sources of supply shall be those approved for use by IDOT.

ADA Requirements: All concrete surfaces and grades are required to comply with ADA requirements, 1:50 cross slope and 1:20 running slope. The exact alignment / placement of the sidewalk can be adjusted slightly to meet / match each of the existing concrete pads as long as no trees are removed.

The entire sidewalk and approaches shall be laid out so that water does not accumulate on the walking surface. Once the sidewalk is complete and forms are removed, then soil removed for construction will be placed along the sidewalk to keep from creating a drop or trip hazard. Do not backfill higher than one (1) inch below the finished walking surface. If there is not enough topsoil available for backfill the contractor must provide as needed.

Grading / seeding: shall be in accordance with Section 250 and Seed Mixture Class 1, of the Standard Specifications for Road and Bridge Construction, January 1, 2018 or most current Supplemental Specifications and Recurring Special Provisions.

Control Joint: provide control joints every five (5) feet on center, with sealant. Provide control joints and expansion joints in accordance to IDOT Standard Specifications, Articles 424.06 and 424.07.

Expansion Joint: provide expansion joints every eighty (80) feet on center as described in the typical detail on page 4. Provide control joints and expansion joints in accordance to IDOT Standard Specifications, Articles 424.06 7 424.07.

Excavation: excavation will be required in almost all locations along the length of the sidewalk. The minimum depth of compacted CA-6 subgrade material is 3 inches. A cut material can be placed on the shoulders / sides of the sidewalk, graded, and seeded. Subgrade preparation shall be in accordance with Article 424.04.

B. Project Instructions and Notes:

1. Work Completed by Prime Contractor A minimum of thirty percent (30%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2. Coordination of Work Activities:

The contractor is required to abide to all site regulation and work with Site Superintendent and site staff regarding working hours, staging areas, and securing the work site.

3. Deliverables and Staff Training:

N/A

4. Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5. Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6. Product Data:

Submit for the approval of the DNR Project Architect/Engineer and product data for the following items prior to starting work:

a. Vent Pipe / Turbine Fan

b. Door Handel & Locks

c. Conc. Vault

d. Paint

7. As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

8. Extended Warranty:

Workmanship and materials will be in conformance with the contract and free from defects for a period of one year, commencing from the goods acceptance date.

Typical Control Joints with sealant 5’ O.C.

Typical Expansion Joints 80’ O.C. Provide ½” Expansion Joints with Sealant

Beall Woods State Park State Route 1 Keensburg Illinois

Area Map of the town of Keensburg and the Park Job Site Beall Woods Park Entrance

Close-up view of the Park entrance and the approximate location of the work

Above are random pictures of the existing asphalt sidewalk and the concrete living areas that the new concrete sidewalk will need to be connected to. It is highly recommended that all bidders visit the site prior to bidding this project.

C. Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5. Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6. Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

7. Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

10. Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11. Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12. Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13. Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14. Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15. New Products Unless otherwise specifically provided in the contract documents, all materials, equipment, and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17. Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

18. Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

19. Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Design Attachment for extended warranties.

20. Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

21. Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22. Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

25. Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Craig.R.Foxall2@illinois.gov .

27. Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO -Craig.R.Foxall2@illinois.gov - ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

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