Scope of Work - Small~35.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: February 21, 2021 File# 4-19-032

PROJECT TITLE: Procure Infrastructure Components

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as IDNR, manages the Mississippi River State Fish and Wildlife Area (MRA) for public benefit. MRA includes fifteen (15) wildlife management areas and thirteen (13) public access areas scattered along 75 miles of the Illinois and Mississippi Rivers. In total, the MRA encompasses more than 24,000 acres. Annual maintenance of infrastructure elements is essential to the ongoing management activities and the IDNR needs to secure several corrugated metal culverts and slide/canal gates identified for replacement.

SCOPE OF WORK:

The approved low bidder shall provide and deliver the specified the materials listed below, which meet the product specifications. The materials shall be delivered and off-loaded at the Mississippi River Area office & maintenance facility located at: 17836 State Highway 100 North, Grafton, IL, 62037.

Materials List:

· Ten (10) - 20’ L x 36” dia. x 16 gage thickness Corrugated Metal Pipe(s)

· Five (5) – 24” wide corrugated metal bands with neoprene/rubber gaskets (for water tightness)

· Five (5) – Fabricated Metal Anti-seep Collars for the above referenced CMP’s

· Five (5) – 36” diameter slide/sluice gates, with an overall frame height of 72”, for attaching to the above referenced 36” diameter corrugated metal pipe

ATTACHMENTS:

The following documents are included:

1) Pipe Culvert Specification

2) Water Control Gate Specification

PROJECT SPECIFICATIONS & REQUIREMENTS:

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent. Site personnel shall provide specific delivery and placement instructions when the deliveries are being undertaken.

3) Deliverables and Staff Training:

N/A

4) Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Product Data:

Submit for the approval of the DNR Project Architect/Engineer product data for the following items prior to delivering items:

a. Corrugated Metal Pipe and Band(s)

b. Anti-Seep Collar(s)

c. Sluice Gate(s)

3) Small Business Set-Aside The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

6) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

7) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

8) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

9) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

10) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

12) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

13) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

14) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

15) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

16) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

17) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

20) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

22) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Frederick.Murphy@illinois.gov - ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.