Scope of Work - Small 2~11.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: 2/20/2025 File# 4-22-045

PROJECT TITLE: Provide Riprap and Aluminum Water Control Structure Components

NOTE: This procurement has been changed from the previously posted bid document. IDOT size RR5 riprap (1,500 tons) is now being requested instead of 1,224 tons of RR4, and the aluminum components are being limited to the north water control structure only. Bids will be awarded separately for each item. Bidding on both items is not required. Award

SCOPE OF WORK:

Contractor shall acquire and deliver construction materials to the Sanganois State Fish and Wildlife Area (SWFA) in support of a project to rehabilitate the Site’s Walk-In Hunting Unit. The materials will be installed at a later date by others. Materials to be provided are:

1) Riprap – Provide and deliver 1,500 tons of IDOT RR5 stone riprap.

a. Riprap shall meet the size, gradation, and quality requirements of Article 1005.01 of the IDOT Standard Specifications for Road and Bridge Construction, 2022 Edition. Note: IDOT RR5 is considered an equivalent to Ducks Unlimited specifications for “Class IV” riprap.

b. Riprap shall be delivered and stockpiled in the gravel parking lot on the west side of the walk-in unit as directed by the Site Superintendent. Refer to attached Plans for location map.

c. Bid will be submitted as a unit-price cost per ton of riprap delivered to the site, so that the unit price may be used as a basis for adjusting the contract quantity up or down prior to award based on project funds available.

2) Aluminum Water Control Structure and Stoplogs

a. 36” Aluminum Water Control Structure. Provide all fabricated metal components and concrete base for this structure (STR-1) as detailed in the Plans and Section 301 of the DU Standard Construction Specifications, including: 36” aluminum piping, 42” riser with stoplog channels cast in 6’ x 6’ x 12” concrete base, riser cover, locking rod, one pair of stoplog lifting hooks, beaver deterrent, culvert anchors, and aluminum stoplogs with lifting pins. Stoplogs to be provided:

i. 2” x 6” x 3/16” – 14 total

ii. 2” x 3” x 1/4” – 1 total

iii. 2” x 2” x 1/4” – 1 total

b. Materials shall be delivered to the Sanganois Site Office for storage until installation.

c. Contractor to verify all sizes and measurements with DNR prior to initiating fabrication.

d. Approved Manufacturers:

i. Energy Culvert Company Address: 501 E. College St. Energy, IL 62933 Phone: 618-942-7381 www.energyculvert.com

ii. Wisconsin Flowgate & Drainage LLC Address: 9511 Bainbridge Trail, Wisconsin Rapids, WI 54494-9174 Phone: 715-325-3302 www.wisconsinflowgate.com

iii. Bottoms Engineering & Services Address: 955 Chenault Rd., Frankfort, KY 40601 Phone: 502-695-2200 www.bottomsengineering.com

iv. Acceptable Manufacturers listed have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

ATTACHMENTS:

The following documents are included:

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) Refer to attached Plans and Ducks Unlimited Standard Construction Specifications.

B. Project Instructions and Notes:

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

2) Product Data:

Vendor shall submit for the approval of the DNR Project Architect/Engineer shop drawings and product data for the following items:

a. Aluminum water control structure

b. Aluminum stop logs and channel guides

c. Stoplog Lifting handles C. Project Requirements:

3) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

Pursuant to Title 44 Illinois Admin. Code 1.4545(g)(2), a small business awarded a contract procured as a small business set-aside may subcontract no more than 49% of the value of the contract to a business not registered in the Small Business Set-Aside Program.

4) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

5) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

8) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

9) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

10) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

11) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

13) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

14) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

15) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

16) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection. This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

17) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

18) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

22) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

23) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the Frederick.Murphy@Illinois.gov email address.