Scope of Work - Residential Drape and Blind Cleaning (PR15988793).docx

US Embassy Pretoria 05/15/2026 Expression of Interest - Residential Curtain Cleaning PR15988793 The U.S Department of State has regular turnover in personnel assigned to Embassy Pretoria. The United States Government provides housing for these personnel and as such, routinely performs in-depth cleaning and preparation for new arrivals.

The U.S. Government invites companies with the proficiency and financial means to bid on the cleaning of residential curtains/voiles/blinds and related hardware, to submit their company profile to the following email addresses, by no later than 5pm on Friday, 5 June 2026:

dekockc@state.gov kriekjx@state.gov

Overview/ Scope of Work The project involves the taking down, cleaning and reinstallation of drapes, voiles, blinds and related hardware, in residential properties occupied by personnel of the US Government.

The list of tasks found below is representative of the work expected. However, if additional requirements are identified, it is expected that all parties will negotiate in good faith to ensure the final product meets all reasonable standards.

Key components include:

· Inspect and report on the condition of all window treatments including drapes, voiles, blinds and related hardware

· Mark all curtains/voiles/blinds/hardware for point of reference

· Place curtains/voiles/blinds/hardware in boxes clearly marked with the physical address

· Clean all removed curtains/voiles/blinds/hardware as per recommended manufacturer’s specifications

· Store all the removed curtains/voiles/blinds/hardware, etc. for the duration of the make ready in a secure, clean area off site

· Deliver to GSO Warehouse all curtains/voiles/blinds/hardware, that are being replaced with new ones, instead of being cleaned for reinstallation.

· Clean all windowpanes and security grills inside before curtains/voiles/blinds/hardware are re-installed

· Ensure all hardware for proper functioning of curtains/voiles/blinds are present and working and replace where necessary

· Ensure full functionality of all parts of all curtains/voiles/blinds

General:

· Contractor to make use of drop sheets, covers and any products/material needed to prevent damage to property

· Contractor shall always ensure cleanliness and neatness of the property to avoid unnecessary costs, fire hazards, pest infestation, etc.

· Contractor shall at its own expense, protect its employees and other persons from the risk of death, injury or bodily harm arising from, or in any way related to the work

· Contractors to ensure that all local legislation regarding Occupational Health and Safety Act (Act 85 1993, general safety reg. 1-23)

· Contractor to further comply with all by-laws, orders, citations, regulations, standards, and statutes concerning health and safety, accident prevention, safety equipment and practices

· Contractor to ensure that the necessary Personal Protective Equipment and Clothing (PPE & C) be available to its employees, e.g. hard hats, goggles, gloves, dust masks, respirators, ear plugs, face shields, safety shoes, harnesses, and other related safety wear as necessary to conduct the work

· No person shall carry out any work of any kind unless such person is qualified, competent and the necessary safety precautions have been implemented

· The US Embassy Regional Security Office (RSO) will conduct a background investigation and issue security clearances for each contractor employee who will be assigned to, and work at US Embassy properties.

· The Contractor shall designate a representative who shall always be responsible for on-site supervision of the Contractor’s workforce

· The supervisor shall be the point of contact and shall have sufficient English proficiency to be able to communicate with Embassy staff.

U.S Government Payment terms:

Note that NO DEPOSIT payments will be authorized.

The US Embassy issues only fixed priced contracts; therefore, provision must be made for fluctuations in price, or exchange rates, in the quoted price. Changes in price caused by the exchange rate, will not be entertained after the order has been placed.

Available Payment methods:

EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.

Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting your company profile, you agree to waive any such requirement.

SENSITIVE BUT UNCLASSIFIED

SENSITIVE BUT UNCLASSIFIED

SENSITIVE BUT UNCLASSIFIED