Scope of Work - Mason Tree Nursery Well.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: October 2, 2020 File# 4-21-007

LOCATION: Mason State Tree Nursery

PROJECT TITLE: Well #9 Inspection and Repair

PROJECT NARRATIVE:

The existing well at Mason State Tree Nursey (Well #9) has failed -- this well had been online for several years and is the primary source of water for the entire Mason State Tree Nursery campus. The Nursery is of critical importance to the Department of Natural Resources Division of Forestry’s operations. Without a reliable water source, the Nursery will be unable to keep any of their plants alive resulting in the loss plant materials – a tremendous cost to the State. An inspection is required to determine why the well no longer functions and whether repairing the well is a viable option. The inspection will require a camera be inserted down the well to inspect existing conditions. If the inspection results show that the existing equipment cannot be repaired, the equipment will have to be replaced.

SCOPE OF WORK:

An inspection of the existing conditions of Mason State Tree Nursery’s Well #9, via dropped camera and video feed, is required to determine if repairs of the well are feasible. The inspection shall assess the structural integrity of Well #9, the existing ground subsidence adjacent to the well head, and the condition of discharge piping. The inspection shall also assess the condition of existing pumping equipment which will include a Megger (Meg) test of the existing motor to determine the condition of electrical insulation. Finally, the inspection will also determine how to chemically treat the well to regain/increase the specific capacity and performance of the well itself.

If the inspection results show that the existing equipment cannot be repaired:

1) Provide and install one (1) new 75 H.P. pump, 460 V, 3 phase submersible motor, rated at 750 gallons per minute. @ 240 total dynamic head submersible pump.

2) Provide and install 80’-0” of 8-inch Epoxy-coated Thread & Coupled (T&C) drop pipe.

3) Provide and install one (1) new 8-inch ductile iron check valve.

4) Provide and install new submersible pump cable, airline, banding, splice kits, and misc.

5) Evacuate & Inspect discharge piping.

6) Run well to pressurize system facilitating leak detection and identification.

7) Remove any old equipment that is not to remain in use and any construction debris.

8) A Startup and test of the new system to ensure complete system is working as designed is required.

9) Stabilize and compact soil around repaired discharge pipe.

10) Provide one (1) hour of training to local staff to include: proper operation of the equipment, maintenance requirements, and how to clean the new unit.

11) Provide two (2) sets of operation and maintenance manuals (O&M Manuals) for a new unit (if installed) and associated Pump Curves.

12) All new equipment is to have a minimum of a 1-year warranty on all parts and labor.

All work activities and entry to the site must be coordinated with the site superintendent.

Pre-bid site visit is NOT mandatory but is recommended if you are unfamiliar with this mechanical room.

Coordinate available working hours, parking, staging areas, equipment storage, and access requirements with Dave Horvath (Mason State Tree Nursery, Site Superintendent) at 309 / 535 - 2185.

2) Deliverables and Staff Training:

Two (2) sets of operating and maintenance manuals and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment (approximately 1 hour).

3) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

4) As-Built Markups:

The Contractor shall provide two (2) sets of O&M Manuals with start-up information including pump curves. The Contractor shall provide one (1) hour of training to site staff.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Construction Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a construction bond shall be required if the project cost exceeds $50,000.

9) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

10) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

11) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

12) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

14) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

15) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition. If any landscaping repairs or seeding is required, it will be at no additional cost to the state.

16) Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

17) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

18) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

19) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

One Natural Resources Way Springfield, IL, 62702

Site Superintendent 17855 North County Road, 2400 E Topeka, IL, 61567