SCOPE OF WORK LSU Expansion MRI 2025.pdf

SCOPE OF WORK

LSU Expansion Project MRI and Suite Preparation 2025

Lawton Indian Hospital Lawton, Oklahoma

May 2, 2025

A. Overview of Project

The intent and objective of this Scope of Work is to state of the art 1.5T MRI equipment, to include breast MRI capabilities, Artificial Intelligence, bariatric table, water cooled gradient system, open bore concept. The addition of 1.5T MRI equipment will make available the most update MRI services to the Lawton Service Unit and outlying Service Units patient population. To ensure a smooth transition to the 1.5T MRI equipment the project will need to be turnkey to include site preparation.

B. Services to be Performed by the Vendor

1. The Vendor will sell to the Lawton Indian Hospital, Lawton Service Unit a state of the art 1.5T MRI

2. The Vendor purchased 1.5T MRI equipment will consist of the following items:

i. 1.5T Open Bore, MRI

ii. Turn‐key delivery to include MRI complete setup.

3. Vendor will provide the following setup and installation services:

i. Deliver 1.5T MRI equipment

ii. Complete setup of 1.5T MRI equipment

iii. Complete room update

• Setting up MRI equipment in designated room including leveling and anchoring

• Connect utility service at the Lawton Indian Hospital source

• Connect phone and data to the Lawton Indian Hospital network

• Startup and testing of MRI equipment

• Physicist Shielding Inspection Pre‐Installation, Physicist

Acceptance Post‐Installation, and for continuity these will be completed by Radiation Consultants, 620 Oak Summit Road, Edmond, OK 73025 (405) 340‐1195

4. Minimum System Requirements

i. The 1.5T MRI Equipment

• Short and open bore appearance to cover 70 cm of scannable range

• Zero Helium Boil‐Off

• Water‐cooled gradient system

• Push‐button exams

• AI applications allowing for head‐to‐toe imaging for Neuro, Angio, Cardiac, Body, Oncology, Breast, Orthopedics, and Pediatrics

• High performance host computer and measurement and reconstruction system

• Patient communication including headphones

• Turbo scanning

• Inline Diffusion

• Multiple Direction Diffusion Weighting

• Offline Composing

• Dedicated workflow and tools for routine and advanced reading of MR examinations

• Generic MR Base workflow as well as specific MR Neurology, MR

Prostate, MR Breast and CR Cardio‐Vascular workflows

• Guided and flexible workflows for MR Brain, Spine and Large Joint imaging, optimized scan strategies may be selected based on the patient conditions, which allows for reproducibility in high quality and time efficient exams.

• AI assisted autopilot enables less experience staff to scan brain and knee MRI at high quality with just a few clicks.

• Implant support in examinations of patients with a wide range of implanted active or passive MR conditional devices.

• Quiet technology for quiet neurology and orthopedic exams with at least a 70% noise reduction

• Table movement for imaging of up to 205 cm (6’9”) FoV without compromise

• Scanning of multiple regions in the entire body with a minimum of time through measurement planning on a single FoV

• One go localizer for the whole body or large body regions i.e. the entire spine or abdomen, inline reconstruction, localizing images in three planes over the maximum FoV

• Quieter diffusion‐weighted imaging of the brain

• Integrated techniques tailored to reduce susceptibility artifacts caused by orthopedic MR‐conditional metal implants

• Automatic anatomical or angiographic composing of multiple adjacent coronal or sagittal images, which can be automatically loaded into a scan for planning purposes

• Remote access to the system for planning and processing

• Coil architecture that enables high resolution imaging and increased throughput

• 180 channel coil elements that can be connected simultaneously

• Coils:

• Head/Neck

• Spine

• Body

• 4 large flex 18 channel

• 4 small flex 18 channel

• 16‐inch Breast Coil

• Single touch patient positioning from both sides of the patient table integrated into the front cover

• Standard PC keyboard

• High‐end image reconstruction computer

• Peripheral Pulse triggering

• 16 channel Shoulder coil

• 18 channel transmit/receive knee coil

• 16 channel Foot/Ankle coil

• 16 channel 20 degree tiltable Head/Neck coil

• 60kW/75W separation cabinet

• UPS 21 minutes full load/48‐minute half load

• Positioning Aids

• Dockable bariatric table

• Rigging and installation

• Cyrogens

• Project Management

• 63kW Chiller

• MRXperion MR PowerInjector

• MRI Armboard w/Pad

• MRI Patient Audio System

• Additional Rigging

• Training Onsite 28 hours

• Follow up training onsite 24 hours

• Additional annual training credits for 12 months

• E‐learning for 12 months, giving 10 technologists access to 50

CEU’s

5. Contractor will provide the following support

i. On‐line help

ii. Technical support

iii. Customized Equipment to support clinical needs

iv. Applications Training – Initial 32 hours, and follow‐up 16 hours

v. Customer Support 24/7

vi. Site Assistance, Pre‐planning and Set‐up, Project Management

vii. Transportation, On‐Time Delivery

viii. Systems meet OEM Specifications or greater

ix. Equipment Maintenance/Service Agreement provided at base plus four option years

6. Government Furnished Items

• The use of owner’s facilities and utilities shall be permitted during installation.

• Scan room parent walls will be framed by others.

• Scan room slab will be poured by others and meet vendor’s specifications for levelness and thickness. Additionally, the slab will be recessed to accommodate the RF shield cell panel floor.

• Control and Equipment rooms will be constructed by others prior to contractors’ arrival at the site. Including finishes, lighting, doors/frames, cabinetry, receptacles, lighting, low voltage, etc.

• MRI chiller will be located on a new concrete pad directly outside the MRI Equipment room.

• All work will be performed during normal working hours (Monday thru Thursday, 7:00AM to 5:00PM).

• HVAC system for the Scan, Control, and Equipment rooms will be provided by others prior to arrival at the site. HVAC system meets vendor’s temperature and humidity specifications.

• HVAC supply/return ductwork (for tie‐in purposes) will be provided by others within 10’0” of the MRI suite.

• Oxygen, air, and vacuum medical gas lines (for tie‐in purposes) will be provided by others within 10’0” of the MRI suite.

C. Pre‐purchase Inspection:

Pre‐purchase Inspection – pre‐purchase inspection date is the date established in the contract documents when the MRI equipment is to be setup, fully functional, tested (i.e., images transmit to PACS), properly anchored and is ready to turn over to the Government. All deliverables shall be complete and submitted to the Government at that time.

D. Period of Performance:

08/01/2025‐07/31/2026 Base + 4 option years

E. Points of Contact:

Contracting Officer:

Sean Long 701 Market Drive Oklahoma City, OK 73114 918‐342‐6509, sean.long@ihs.gov

Contracting Officer’s Representative Joseph L. Jones, PE, CHFM 701 Market Drive Oklahoma City, Ok 73114 405‐951‐3815 joseph.jones@ihs.gov

Joseph L.

Jones -S

Digitally signed by Joseph L. Jones -S Date: 2025.03.11 09:02:05 -05'00'

Local Subject Matter Expert:

Laquita J. Cormany, RT, R, CT, ARRT Lawton Service Unit Radiology Supervisor 1515 NE Lawrie Tatum Road, Lawton, OK 73505 580‐354‐ 5130, laquita.cormany@ihs.gov

Chief Executive Officer:

CAPT. Brian Wren CEO Lawton Service Unit, Indian Health Service 1515 NE Lawrie Tatum Road, Lawton, OK 73505 580‐354‐5407, brian.wren@ihs.gov

Brian R. Wren -S

Digitally signed by Brian R.

Wren -S Date: 2025.03.11 09:06:25 -05'00' mailto:sean.long@ihs.gov mailto:joseph.jones@ihs.gov mailto:laquita.cormany@ihs.gov mailto:brian.wren@ihs.gov