Scope of Work - Installation - Large.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: June 26, 2020 File#: 2-20-029

PROJECT TITLE: Installation of aboveground fuel storage tanks

PROJECT NARRATIVE:

Two aboveground fuel storage tanks (ASTs) system are to be installed replacing the two existing underground storage tanks (USTs) which are at the end of their projected life of 20 years (installed in 1999) at Chain-O-Lakes State Park located in Lake and McHenry Counties. The project location is in Lake County. Although the current leak detection system has not indicated any leaks, the park wishes to preemptively replace the system with new ASTs. This scope of work document addresses only providing and installing the two new AST systems.

The existing UST system’s emergency light and electrical left in place shall be reused as much as possible for the new AST systems.

SCOPE OF WORK:

The contractor is requested to submit a lump sum bid for the project specified in this document. The contractor shall provide all equipment, materials and labor needed to install two new AST systems.

The project work will consist of installation of two new ASTs with dispensing systems, one system for unleaded fuel with storage capacity of approx. 1,500 gallons and the other system for diesel fuel with storage capacity of approx. 500 gallons. The new AST systems can be comprised of one larger AST, total capacity of approx. 2,000 gallons with a partition such that it can be divided into one larger compartment of approx. 1,500 gallons for storing and dispensing unleaded fuel and the other compartment of approx. 500 gallon for storing and dispensing diesel fuel. The AST system(s) are to be constructed within the main service area of the park, in the vicinity of existing park storage buildings, in compliance with all applicable State and Federal regulations and guidance provided by OSFM.

The contractor shall install 6” thick reinforced concrete pad for the AST systems and over the excavated areas of the excavated UST systems, as shown in the attached sketch. The concrete slab shall be prepared and placed in accordance with Section 424 of the current IDOT Standard Specifications. Concrete reinforcements shall meet or exceed IDOT specifications 1006.10.

· There shall be two areas, each covering approximately 25’ x 30’ (6” thick) poured-in-place concrete pad, reinforced with 6x6–W2.9xW2.9 (also designated as 6x6–6x6) welded wire fabric (with #6 gauge wire).

· The slab thickness may need to be increased under the new AST system, working as a footing with extra supports, as per requirements of the tank manufacturer.

· Compact the aggregate base under the forms and cut to grade such that forms are uniformly supported for their entire length and are at the proper desired elevation.

· Concrete mix and deliver concrete in accordance with ASTM C94 and shall meet following criteria:

· 3500 psi minimum at 14 days

· 2”- 4” slump

· Air entrainment 5% - 8%

· Add control joints, to prevent cracking, and block-outs as needed.

· Keyway and dowel pinned in between each pour.

· Concrete finishing shall be a medium broom finish. Apply clear concrete sealer per IDOT Specifications Sec 587 and material specifications Sec 1026.

Contractor shall provide barricades for adequate safety protection during the work process.

Contractor shall also provide and keep a temporary aboveground diesel fuel storage tank to store the fuel at the site (capacity up to 200 gallon) during entire project work, until the new system is ready for use.

ATTACHMENTS:

The following documents are included:

1) Location Map

2) Site plan – layout overview

3) Current site photos marked with work areas and notes

4) Work area engineering sketches with notes

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Requirements:

As described above under scope of work and see attached specification:

1) 33 56 13 Aboveground Storage Tank Installation

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of thirty percent (30%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the Site Superintendent.

3) Independent Testing:

The Contractor shall pay all independent laboratory testing, as needed.

4) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Aboveground Storage Tanks - Office of the State Fire Marshal

5) Shop Drawings:

Submit for the approval of the IDNR Project Architect/Engineer, shop drawings and product data for the following items:

a. Above ground Storage Tank

b. Fuel Pump & Meter

c. Manufacturer’s Test Results

6) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the IDNR Project Architect/Engineer upon construction completion and prior to final payment request.

C. Project Requirements:

Refer to the BidBuy solicitation for meeting date and time.

2) Duration Quotes shall be good for ninety (90) calendar days after the Bid Opening Date.

3) Prevailing Wage Rates This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at https://www2.illinois.gov/idol/laws-rules/conmed/pages/rates.aspx. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

4) Certified Payroll State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside N/A

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

8) Subcontractors The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

9) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

10) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Steel Products Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

17) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of IDNR.

18) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

21) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

23) Contract Award Contract award will be made to the lowest, responsible, responsive bidder. The Illinois Department of Natural Resources reserves the right to reject any or all bids.

24) Term of Contract All work shall be completed by November 30, 2020.

25) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

26) Bid Submittal Date and Time Refer to the BIDBUY solicitation for the bid date and time.

27) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@illinois.gov. ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.