Scope_of_Work_–_for_all_Landscape_Maintenance_(1).pdf

This Scope of Work document outlines landscape maintenance services required by the City of Fort Myers Parks Department for medians and rights-of-way throughout all six city wards under RFP 26-015. The City will handle certain maintenance tasks in-house, including tree and palm trimming for specimens exceeding 16 feet in height, peanut grass maintenance, fertilization, mulch installation, pesticide applications, weekly palm frond removal, and horticultural damage repairs. Contractor responsibilities include maintenance of traffic with proper signage and safety protocols, trash and debris removal, removal of tree offshoots and suckers from Crepe Myrtles, Oak Trees, and Calypso Oleanders, palm tree trimming up to 16 feet in height, general pruning and trimming of hedged shrubbery, hand-weeding of landscaped beds, and herbicide application to beds, sidewalks, curbs, and concrete median areas. The contractor shall provide 24 site visits annually on a City-provided maintenance calendar. A non-mandatory pre-submittal meeting is scheduled for February 17, 2026, at 10:00 AM at City Hall, with a question submission deadline of February 24, 2026, at 2:00 PM. Electronic proposals must be submitted through the OpenGov portal by March 11, 2026, at 2:00 PM, with the selection committee meeting scheduled for March 19, 2026, and City Council approval anticipated for April 6, 2026. The contract term is three years with two one-year renewal options and potential month-to-month extensions thereafter.

Contractors must hold current Florida business licenses, have operated under their current company name for a minimum of three consecutive years, maintain good standing with any previous City contracts, and provide evidence of financial capability and qualifications. All work must comply with OSHA safety regulations, City landscape maintenance standards, and environmental best management practices. Contractors must maintain comprehensive general liability insurance of $1,000,000 per occurrence, commercial automobile liability of $1,000,000, and workers' compensation coverage. The evaluation will be conducted in phases, assessing approach to the project (40 points), experience and qualifications (55 points), pricing (5 points), MBE compliance (13 points), and local vendor preference (5 points). Pricing must remain firm and include all delivery, installation, and related costs, with the City paying invoices within forty-five days of receipt. The City reserves the right to reject any or all proposals, award to multiple contractors, and terminate the contract with thirty days' notice for convenience or ten days' notice for cause.