Scope of Work FINAL.pdf

TIMBERLINE BOOSTER PUMP STATION & WATER STORAGE TANK

CITY OF YOUNG HARRIS

SCOPE OF WORK & BID REQUIREMENTS

Bid Let Date: Friday, September 29, 2023 Bid Submittal Deadline: Friday, November 3rd, 2023 at 3:00pm Owner: Engineer:

City of Young Harris Hussey Gay Bell ATTN: Steve Clark ATTN: Mark Bond 50 Irene Berry Drive 3100 Breckinridge Blvd., Bldg. 300 Young Harris, GA 30582 Duluth, Georgia 30096-4986 Phone: (770) 318-7209 Phone: (770) 923-1600 Email: steveclark@mindspring.com Email: mbond@husseygaybell.com

Scope of Work:

Project Overview:

The City of Young Harris provides municipal water service to the Timberline Subdivision located off of Timberline Drive just outside the city limits. The 6-inch water line supplying Timberline Subdivision runs along U.S. Hwy 76 before turning and following Timberline Drive. The intersection of U.S. Hwy 76 and Timberline Drive is approximately 1,850 feet above sea level, and the water line runs up Timberline to an existing pump station (Pump Station No. 2) at an elevation of approximately 2,805 feet, and is pumped to an existing storage tank (Tank No. 1) at an elevation of approximately 2,425 feet.

Work required under this project includes furnishing all materials, labor, equipment, etc. necessary to construct, install and connect a new pump station (Pump Station No. 1) at a location between U.S. Hwy 76 and Pump Station No. 2, and to construct, install and connect a new intermediate water storage tank (Tank No. 2) at the site of the existing Pump Station No. 2. The project will include excavating/grading, erosion control and site stabilization, site pad preparation and construction of Pump Station No. 1 and Tank No. 2;

flushing and testing the water line, and making all connections necessary to allow water customers to utilize the water system.

The documents included with the bid package include engineered Site Development Plans and an itemized Bid Form. IN THE EVENT OF A DISCREPANCY BETWEEN THE SITE DEVELOPMENT PLANS AND THE BID FORM, THE SITE DEVELOPMENT PLANS WILL CONTROL. Prospective bidders should base their bid on completing the project as specified in the Site Development Plans.

The Following will be the Scope of Work for this Project:

• Site clearing for Pump Station No. 1: the Contractor will remove existing vegetation from the site, clear and grub, strip and stockpile topsoil and install temporary erosion and sedimentation control measures as needed and as specified on the Site Development Plans. Except for stripped topsoil, cleared materials shall become the Contractor’s property and shall be removed from the project site. Contractor will be responsible for locating all utilities prior to site clearing, and the Owner will arrange for the disconnecting of existing utilities when requested by the contractor. The Engineer will arrange for the flagging of the location of the pump station site prior to site clearing.

• Excavation for Pump Station No. 1: the Contractor will provide all labor, materials, equipment and incidentals required for all earthwork and related operations necessary to prepare the pump station site as shown on the Site Development Plans and in compliance with said Plans.

• Construction of the Pump Station No. 1 building and site: the Contractor will provide all labor, materials, equipment and incidentals necessary to construct a building to house the booster pump, inclusive of the site pad and any required post-construction soil and sedimentation control, based on the Site Development Plans.

• Installation of Booster Pump at Pump Station No. 1: the Contractor will provide and install a booster pump using the specifications in the Site Development Plans, including making all water and electrical connections, installing control panels and related equipment, and testing said components in strict compliance with the Site Development Plans.

• Construction and Installation of Tank No. 2: the Contractor will construct the site pad and building, and provide and install a water storage tank at the location of existing Pump Station No. 2 using the specifications in the Site Development Plans, including making all water and electrical connections, installing control panels and related equipment, and testing said components in strict compliance with the Site Development Plans.

• This work should be bid as an Itemized Bid using the itemized Bid Form included in the bid documents. If any items are required in order the complete the project in strict compliance with the Site Development Plans but are not included on the itemized Bid Form, the bidder should specify those additional items, the number of units required, and the price per unit.

• All work will be required to be completed within existing right-of-way or easement provided by the city.

• The City will work with the Contractor to locate all existing water and sewer service lines, if any.

The Contractor will be responsible for coordination with all other utility companies concerning utility conflicts (potentially including Blue Ridge Mountain EMC, Windstream & BalsamWest Fibernet), if any.

• The City will be responsible for obtaining any necessary permits from the County/State, if any.

• The work required for this project must start within 30 days of the Notice to Proceed and be completed within 240 days of receipt of such Notice but in no event shall the Work be completed later than July 31, 2024. The City may retain from the Contractor monies which may become due in the amount of FIVE-HUNDRED DOLLARS ($500.00) per day for each calendar day that the completion of the work may be delayed beyond the specified date.

• The Contractor shall be required to post a Performance and Payment Bond for this project.

• All material shall be new unless otherwise specified.

• Electronic copies of the Site Development Plans are available from the City Clerk, who can be reached by phone at (706) 379-3171 or by email at:

nicolettewade@cityofyoungharris.net.

Bid Form:

• Submitted Bids should be in the form of an itemized bid on the Bid Form attached hereto as Exhibit “A”.

• Bids shall be submitted in a sealed envelope to City Hall, marked: “TIMBERLINE PUMP

STATION PROJECT”.

• No Bidder may withdraw its Bid within ninety (90) days after the actual date of the opening thereof.

Bid Schedule:

• Friday, September 29, 2023: Bid Let Date.

• Tuesday, October 10, 2023 at 4:00 pm at Young Harris City Hall: Optional pre-bid conference.

All interested bidders are strongly urged to attend.

• Tuesday, October 17, 2023 at 3:00pm: Deadline to present any questions in writing to Mark

Bond at mbond@husseygaybell.com.

• Friday, October 20, 2023 at 5:00pm: Bid addenda, if any, will be published.

• Friday, November 3, 2023 at 3:00pm: deadline for bids to be received at Young Harris City Hall.

• Friday, November 3, 2023 at 3:05pm: Bid opening at Young Harris City Hall.

• Tuesday, November 7, 2023 at 6:30pm: City Council meeting to review bids

• July 31, 2024: deadline to complete all work under this project.

Other Items:

• Young Harris City Hall is located at 50 Irene Berry Drive, Young Harris, Georgia 30582.

• Bids must be received at City Hall by Friday, November 3, 2023 by 3:00pm. Bids received after that time will not be considered.

• Bids in the case of Corporations not chartered in Georgia, must be accompanied by proper documentation that say Corporation is authorized to do business in the State of Georgia.

• The City reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in the City’s best interests. Being the lowest bidder on all or a portion of the project does not guarantee and award of the work.

Bid Documents:

• Invitation to Bid

• Scope of Work and Bid Requirements

• Engineer’s Site Development Plans (available electronically from the City Clerk)

• Itemization / Bid Form

** END OF SCOPE OF WORK & BID REQUIREMENTS **

EXHIBIT “A”

BID FORM

ITEM QUANTITY UNITS UNIT PRICE COST

PUMP STATION NO.1

PUMP STATION NO.1 WITH PIPING AND ENCLOSURE 1 LS

4" PVC CLASS 305 89 LF

4" GATE VALVE 2 EA

6" GATE VALVE 3 EA

6"X6"X4" TEE W/BLOCKING 2 EA

6" SOLID SLEEVE COUPLING 2 EA

4" PVC BEND W/BLOCKING 4 EA

6' HIGH CHAIN LINK FENCE WITH BARBED WIRE 87 LF

FENCE GATE 16 LF

STEPS WITH HANDRAIL 4 EA

PUMP STATION NO.1 CLEARING & GRADING WITH SWALES 1 LS

CONCRETE 12 SY

GRAVEL PARKING 35 SY

ASPHALT REMOVAL 1 LS

ASPHALT REPLACEMENT 23 SY

PUMP STATION NO.1 ELECTRICAL & TELEMETRY 1 LS

2" SCHEDULE 40 PVC CONDUIT W/WIRE 115 LF

CONSTRUCTION ENTRANCE 1 EA

SLOPE STABILIZATION 1 LS

DUST CONTROL 687 SY

TEMPORARY SEEDING 687 SY

PERMANENT VEGETATION 687 SY

SILT FENCE 311 LF

PUMP STATION NO.2 (EXISTING)

6550 GAL WATER STORAGE TANK NO.2 WITH ANCHORAGE, FLOAT VALVES,

PIPING AND SMALL INSULATED BUILDING 1 LS

4' MANHOLE 1 EA

4" PVC CLASS 305 61 LF

Timberline Pump Station Improvements

City of Young Harris

4" GATE VALVE 4 EA

2" PVC AND CONTROL VALVE 12 LF

4" SOLID SLEEVE COUPLING 2 EA

4" CHECK VALVE 1 EA

4"X4"X4" TEE 2 EA

4" PVC BEND W/BLOCKING 4 EA

TANK NO.2 SITE CLEARING & GRADING 1 LS

CONRETE PAD 22 SY

STRUCTURAL WALL 1 LS

PUMP STATION NO.2 ELECTRICAL & TELEMETRY 1 LS

2" SCHEDULE 40 PVC CONDUIT W/WIRE 13 LF

DUST CONTROL 88 SY

TEMPORARY SEEDING 88 SY

PERMANENT VEGETATION 88 SY

SILT FENCE 25 LF

AIR COMPRESSOR SYSTEM FOR ROCKY KNOB HYDROPNEUMATIC TANK 1 LS

ADDITIONAL ITEMS

TOTAL PRICE:

WRITTEN TOTAL PRICE:

NOTES:

Unit price quantities are requested for the owners convenience and may not reflect all work to be completed. Contractor is responsible for completing all work on the project as reflected on the plans.

Bid ITemization List - HGB