Scope_of_Work_Electrical_Supply.docx
DOCX document 29 KB Posted
- Solicitation number
- PR16042034
- Issued by
-
Department of State US Embassy Pretoria
About this file
This is a Scope of Work document for a Blanket Purchase Agreement (BPA) supporting electrical supplies to the U.S. Embassy in Pretoria, South Africa. The supplier must provide electrical materials and equipment on an as-needed basis for routine repairs and maintenance of non-residential compounds, including the Chancery at 877 Pretorius Street and the USG Annex at 100 Totius, Groenkloof. Required supplies encompass electrical cables and wiring, circuit breakers and protection devices, distribution boards and accessories, light fittings and lamps, switches and plug points, conduit and cable management systems, isolators and contactors, electrical hardware and consumables, inverter and battery components, earthing and bonding materials, specialized electrical equipment, and all electrical tools. All materials must comply with applicable South African standards and project specifications and be new and free from defects upon delivery.
The supplier is responsible for procuring and delivering approved materials to agreed site locations, providing technical datasheets when required, and coordinating delivery schedules with the USG or its representative. The scope explicitly excludes electrical installation work, testing and commissioning, labor and supervision, electrical design work, permits and compliance certificates, and civil or building work. Delivery dates will be negotiated based on stock availability and project requirements, with inspections required upon delivery and damage or shortage reports due within 24 hours. All products carry manufacturer warranty subject to correct installation and usage. U.S. Government payment is via Electronic Funds Transfer (EFT) within 30 calendar days of delivery and invoice receipt; no deposits are authorized, prices must remain fixed with no provision for price or exchange rate fluctuations, and suppliers must be registered in SAM.gov. Interested companies must submit expressions of interest by June 16, 2026, to pretoria_quotations@state.gov and kriekjx@state.gov with reference PR16042034.
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Text version
Scope of Work
1. Purpose This scope of work outlines the supply of electrical parts, spares or materials and related services required for projects, routine repairs and maintenance of non-residential compounds, to include the Chancery, 877 Pretorius Street and the USG Annex, 100 Totius, Groenkloof
2. Scope of Supply Supplier(s) must be able to provide electrical materials and equipment as requested by the client, including but not limited to:
- Electrical cables and wiring
- Circuit breakers and protection devices
- Distribution boards and accessories
- Light fittings and lamps
- Switches and plug points
- Conduit, trunking, and cable management
- Isolators and contactors
- Electrical hardware and consumables
- Inverter and battery-related components
- Earthing and bonding materials
- Specialized electrical equipment as specified
- All electrical tools All supplied materials shall comply with applicable South African standards and project specifications.
3. Supplier Responsibilities The supplier will:
- Procure and supply approved electrical materials and/or tools
- Ensure materials and tools are new and free from defects
- Deliver materials to the agreed site location
- Provide datasheets or technical specifications when required
- Coordinate delivery schedules with the USG or representative
- Maintain proper communication regarding stock availability and lead times
4. Exclusions Unless specifically stated in writing, the following are excluded from this scope:
- Electrical installation work
- Testing and commissioning
- Labour and supervision
- Electrical design work
- Permits and compliance certificates
- Civil or building work
- Maintenance after handover
5. Delivery Delivery dates will be agreed upon based on stock availability and project requirements.
The client or appointed representative must inspect materials upon delivery.
Any shortages or damages must be reported within 24 hours of delivery.
6. Warranty All products supplied will carry the applicable manufacturer warranty subject to correct installation and usage.
7. Health and Safety Where deliveries are made to site, all supplier personnel will comply with site health and safety requirements.
8. Validity This scope of work remains valid together with the related quotation or agreement unless amended in writing.
9. Acceptance Prepared By: _______________________
Signature: _________________________
Date: _____________________________
Client Acceptance: __________________
Signature: _________________________
Date: _____________________________
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