Scope of Work.pdf

Commonwealth of Virginia

Department of Forestry

Scope of Work

Ewing Mountain – Fry Hill Project Area Invasive Species Treatment

Summary:

The Virginia Department of Forestry is looking for a contractor who has working experience and knowledge in performing pre-harvest herbicide treatments for control of non-native invasive species (NNIP) on approximately 45 acres in Wythe County, VA.

Work description:

Contractor shall furnish all labor, materials, equipment, tools, transportation, supervision and supplies required to perform herbicide applications on lands owned by the George Washington & Jefferson National Forests, Mount Rogers National Recreational Area (USFS-MRNRA) in Wythe County, Virginia, being managed by the Commonwealth of Virginia – Department of Forestry through Good Neighbor Agreement (GNA) for the Ewing Mountain #121259 within the Fry Hill timber sale area involving treatment along CC Camp Road, Cripple Creek Road, a FS road #4053 (decommissioned) and other adjacent area indicated on the attached maps.

Treatment Areas:

Treatment areas are identified by cross-hatch on the attached maps. This includes a 50-foot zone on either side of roads designated for treatment, as well as a section of Compartment 4970, Stand 0011 and an adjacent field. Do not apply herbicides outside of the National Forest boundaries or outside of treatment areas.

Area #1 includes the roadsides of sections (within 50 feet of the paved or gravel edge of the roads) of the CC Camp Road, Cripple Creek Road, FRS road #4051, and decommissioned FSR 4053. (Attachment B – treatment area indicated in cross hatching). Approximate Acres are 29

Area #2 includes an area adjacent to Cripple Creek Road, decommissioned FSR #4053 including the entirety of the adjoining field and the northern section of Compartment 4970 Stand 0011 (Attachment B – treatment area indicated in cross hatching). Acres are 15

On both treatments areas, inspections would be made after two weeks from application to determine a 95% mortality rate has been achieved. To allow time for inspections of treatment efficacy, applications shall be completed before October 1st, 2026.

Contractors are required to have a current & valid Virginia Pesticide Applicator’s License for the application of the chemicals that are prescribed for treatment for this project.

The U.S. Forest Service Mount Rogers will provide all chemicals for use in the treatment areas. At least 2 weeks’ notice is required before the start.

*If contract is awarded, all work must be completed by October 1, 2026.

Contractor and Contractor’s Operations shall not allow:

a). The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs; and b). Any impairment or incapacitation from the use of alcohol or other drugs (except the use of drugs for legitimate medical purposes).

Species to Target:

The Contractor shall be responsible for the identification of target and non-target species. All target species must be treated in such a fashion as to achieve a 95% mortality rate. The following species shall be treated:

Tree of heaven (Ailanthus altissima)

Princess tree (Paulownia tomentosa)

Bradford-Callery pear (Pyrus calleryana)

Autumn-olive (Elaeagnus umbellata)

Multiflora rose (Rosa multiflora)

Chinese privet (Ligustrum sinense)

Japanese barberry (Berberis thunbergii)

Japanese spiraea (Spiraea japonica)

Amur honeysuckle (Lonicera maackii)

Morrow’s honeysuckle (Lonicera morrowii)

Tatarian honeysuckle (Lonicer tatarica)

Japanese honeysuckle (Lonicera japonica)

Japanese wineberry (Rubus phoenicolasius)

***Do not treat any American Barberry, Carolina Hemlock, or Rock Skullcap. Individual American Barberry plants within the units will be flagged for identification.

HERBICIDE SPECIFICATIONS:

Furnished By U.S. Forest Service

All chemicals needed for treatment will be furnished by the U.S. Forest Service, Mount Rogers National Recreation Area

Safety Data Sheets Contractor must maintain the safety data sheets on site and bear all associated records retention responsibilities.

Herbicide Application Methods

Basal bark applications will apply triclopyr (20% mix rate; ester formulation mixed with basal oil, bark penetrant, and spray indicator) to target and induce mortality of targeted species. Apply the chemical, covering (on all sides) the first 12 inches (above the soil) of the stem, root collar, and exposed roots by either backpack sprayer or reel & hose mounted ATV / UTV Sprayer.

Care and Handling of Herbicides

The Contractor shall be responsible for the security of all herbicides, equipment, and materials furnished for this project. The Contractor shall protect the herbicide and take precautions to prevent loss or theft while working on this project. The unused chemical will be returned in the same labeled container as provided.

Transportation of Herbicides

The Contractor shall transport herbicides in a safe and secure manner.

Storage and Security of Herbicides

The Contractor shall be responsible for the storage and security of all government supplied materials furnished for this project. Herbicides shall not be allowed to freeze in storage.

Cleaning of Equipment

Equipment shall be cleaned in areas designated by the DOF & the USFS.

Disposal of Containers

All empty containers will be rinsed 3 times, and the rinse solution will be applied to the treatment site.

Empty containers will be punctured and disposed of properly (according to label directions) by the Contractor. No empty containers will be left at the worksite.

Chemical Spills

The Contractor will be responsible for all costs for damages, clean up and decontamination should an herbicide spill occur. If a spill does occur, every effort shall be made to keep it from contaminating water and other off-site areas. The spill shall be cleaned up and reported to the DOF as quickly as possible.

Herbicide wasted through spills greater than 5 gallons of diluted product, or 1 quart of undiluted product, must be reported to the appropriate state and federal agencies immediately. This report shall contain description, cause, and future actions contemplated to avoid future occurrences. Herbicide spills shall be handled in accordance with the standard procedures for spill clean-up (40 CFR 117). The Contractor must have a spill prevention and clean-up plan approved by the DOF prior to starting work.

Final Cleanup

Before final acceptance, all trash, rubbish, and debris generated by the contractor's operation will be removed from National Forest land.

Resource Protection:

Any special avoidance areas that may exist will be designated on the attached map and marked with flagging on site. Herbicides shall not be applied in these areas.

In compliance with chemical labels, only aquatic-rated herbicides may be applied within the vicinity of water features.

Upon completion of work at each area and prior to moving to the next area, all trash and debris generated by the Contractor’s operations shall be removed from National Forest land and properly disposed of.

Protection of Trees

The contractor will use every precaution necessary to prevent damage to trees not to be treated.

Stream, Lake and Reservoir Pollution Prevention

The contractor shall take sufficient precautions to prevent pollution of lakes and streams by fuels, oils and other harmful materials. All streams will be kept free of all contractor generated debris.

Protection of Archeological /Historical Resources

The contractor, upon discovery of suspected archeological or historical materials, will cease work in the vicinity of such material and immediately notify the Department.

Protection of Improvements

The Contractor will protect all trails, roads, ditches, fences, and other improvements located in the treatment areas. Any road or trail used by the Contractor that is damaged by the contractor will be promptly repaired by the contractor. The Contractor will be held liable for any damages caused by the Contractor’s operations.

INSPECTION AND ACCEPTANCE:

Inspection

Inspection of work performed under this contract will be conducted by the Department to ensure compliance with the contract specifications. At a minimum, the contractor will be required to contact the Department prior to leaving each individual unit to facilitate prompt and timely inspections and the efficient operation of the contractor and their crew.

On both treatments areas, inspections would be made after two weeks from application to determine a 95% mortality rate has been achieved. Treatments need to be completed before October 1st, 2026.

MEASUREMENT AND PAYMENT

Payment will be made based on inspections to be completed two weeks following application to determine that a 95% mortality rate has been achieved.

SITE CONDITIONS – DIRECTIONS:

Description / location of area to Treat:

The contract areas are located on the George Washington and Jefferson National Forests, Mount Rogers National Recreational Area (USFS-MRNRA) in Wythe County, Virginia. These areas are scheduled to bid for harvesting in October – December 2026.

General Area – Ewing Mountain – Fry Hill Project: From Fort Chiswell I-81 exit take US 52 south for about 2 miles. Turn right onto Ivanhoe Road (State Highway #94) toward Fries. Go about 1 miles. Turn right on Brush Creek Road (State Route #602). Travel Brush Creek Road for approximately 7-8 miles and project area is on the left across from Shiloh Road. There are café signs at the roadside.

Be advised that Brush Creek Road (State Route #602) will be closed East of the project area for at least a month starting in June 2026 for a VDOT bridge replacement. Access to the project area during this time should be from the South-West near the community of Cripple Creek Virginia. If traveling West from Cripple Creek the project area is approximately 2 - 3miles southeast from Cripple Creek.

Access

Directions for access will be provided by the COR.

The contractor will protect all trails, roads, ditches, fences and other improvements in the project area.

Roads and trails will be kept free of logs, slash, and debris. Roadways, ditches and road banks shall be free of all contractor-created slash and limbs. The road area prism to be kept free of slash is defined as the top of the cut bank on the uphill side of the road to the bottom of the bank below the road.

Any road or trail used by the contractor that is damaged by his operation will be promptly repaired by him. Access guidelines will be provided. Access into some areas requires some walking.

Gates that are locked and not open to the public will remain closed and locked whenever the contractor is working in units located behind the gate.

Site Visit

Offerors are urged to inspect the contract areas to view current conditions Treatment areas are identified and indicated by yellow cross hatch on the attached map. Please contact Ed Stoots at (540) 492-0152 or Zach Olinger at (276) 237-8651 to schedule a site visit.

Geo-referenced Avenza maps will be made available during the pre-bid time period to provide access for inspection of areas. For further information you may call Ed Stoots at (540) 492-0152 or Zach Olinger at

(276) 237-8651.

Bid Submission Instructions:

Submit a total price all inclusive amount for each area indicated below along with a project total. The U.S. Forest Service will provide all chemicals needed for treatment. Your bid price must include all labor, mobilization and all other needed equipment and supplies. Bidders must have at least two years’ experience succesfully treating invasive species native to Virginia as evidenced by the references specified on the Vendor Data Sheet. (Attachment D)

This contract is federally funded which necessitates verification of federal debarment status.

Bidders must submit their UEI (Unique Entity ID) number with their bid for this verification check. Enter your UEI in the space provided below. Please see attachment C, for UEI application instructions.

Site Quantity

Acres Site Description

Per Acre Price

Total Area Price

Area #1 29 (Approximate)

Roadsides of sections (within 50 feet of the paved or gravel edge of the roads) of he CC Cap Road, Cripple Creek Road, FRS road #4051, and decommissioned FSR 4053

Area #2 15 (Approximate)

An area adjacent to Cripple Creek Road, decommissioned FSR #4053 including the entirety of the adjoining field and the northern section of Compartment 4970 Stand 0011

Project Total:

UEI:

*By submitting a bid, the bidder certifies that they have read and understand the federal Uniform Guidance (2 CFR part 200) which establishes uniform administrative requirements, cost principles, procurement guidelines and audit requirements for federal awards to non-federal entities.

Bids accepted until but no later than, June 30, 2026.

Contact Brian Fox at 434-995-0394 or email him Brian.Fox@dof.virginia.gov with any questions about this solicitation

Attachment A Project Location Map

Attachment B

Treatment Area Map

Attachment C

UEI Application Instructions

This contract is federally funded which necessitates verification of federal debarment status.

Bidders must submit their UEI (Unique Entity ID) number with their bid for this verification check. Bidders without a UEI number may obtain one by visiting SAM.gov. *Note: full SAM.gov registration is not required for bidding. The information required for obtaining a Unique Entity ID without registration is minimal. It only validates your organization's legal business name and address.

1. Sign in to SAM.gov. (Create an account, if needed.)

2. Once signed in, go to your Workspace and select “Get Started” from the Entities widget.

3. Follow the prompts and complete each screen until you get to the screen titled “Enter Entity Information.”

4. Proceed to the next step, Enter Entity Information.

*Ensure the information entered matches your IRS tax information

Attachment D

Vendor Data Sheet

Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.

2. Vendor’s Primary Contact:

Name: __________________________________ Phone: _________________________

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

__________ Years ________ Months

4. Vendor Information:

eVA Vendor ID or DUNS Number: ________________________________

5. Indicate below a listing of at least four (4) current or recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. *Listed contracts must demonstrate at least three years’ performing mechanical site preparation. Include the length of service and the name, address, and telephone number of the point of contact. Email is sufficient in lieu of a fax number.

A. Company:_________________________________Contact: ____________________________________

Phone:(_____)______________________________ Email: ________________________________

Project:_____________________________________________________________________________

Dates of Service: _________________________________

B. Company________________________________ Contact: ____________________________________

Phone:(_____)___________________________ Email: ________________________________

Project:______________________________________________________________________________

C. Company:________________________________ Contact: ____________________________________

D. Company:_________________________________Contact: ____________________________________

Dates of Service: _________________________________$

I certify the accuracy of this information.

Signed: _______________________________Title: ______________________________ Date: _______________