Scope of Work .pdf
PDF 224 KB Posted
- Attached to
- Bucking - Haloa Stream
- Solicitation number
- Q26002732
- Issued by
- Hawaii County, Hawaii
About this file
This Scope of Work document is issued by the State of Hawaii Department of Land and Natural Resources (DLNR) Land Division, Hawaii District Land Office, seeking contractor bids for tree removal and site remediation services. The project involves cutting and removing a large fallen tree from State lands at TMK (3) 6-4-002:142 that has fallen onto adjacent private property at TMK (3) 6-4-021:073 in Kamuela, Hawaii. The scope of work requires the contractor to cut the tree stump as low as possible and treat it with herbicide, remove all fallen tree material from both State and private lands, remove any additional damaged trees that pose falling hazards, and clear all debris including cuttings, chips, and mulch from the project area. The project is located in a residential area, requiring the contractor to avoid loud equipment operation before 8:00 a.m. and to minimize windblown debris affecting neighboring properties. Work must be coordinated through DLNR Land Agent Pua Ishibashi, with project commencement occurring as soon as possible following purchase order processing and issuance of notice to proceed. The contractor must notify the Land Agent within three days of project completion to allow for SOW compliance inspection and must submit invoices with photographic documentation of the completed work.
The contractor must maintain minimum insurance coverage of $1 million per occurrence/$2 million aggregate for Commercial General Liability and $500,000 per occurrence/$500,000 aggregate for Automobile Insurance, with the State of Hawaii named as an additional insured on liability policies. Certificates of insurance must be submitted before purchase order generation and work commencement. If an arborist is retained as a subcontractor, they must provide arborist certification and comply with all insurance requirements. The contractor and any subcontractors must be registered with Hawaii Compliance Express (HCE) with current and accurate information maintained throughout the contract period. Payment is contingent upon satisfactory completion of all scope of work requirements and compliance with stated terms and conditions. No specific contract term, renewal options, or funding amounts are detailed in the document.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A .pdf | ||
| Scope of Work Clarification .pdf |
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Text version
JOSH GREEN, M.D.
GOVERNOR | KE KIAʻĀINA
SYLVIA LUKE
LIEUTENANT GOVERNOR | KA HOPE KIAʻĀINA
DAWN N. S. CHANG
CHAIRPERSON
BOARD OF LAND AND NATURAL RESOURCES
COMMISSION ON WATER RESOURCE MANAGEMENT
STATE OF HAWAIʻI | KA MOKUʻĀINA ʻO HAWAIʻI
DEPARTMENT OF LAND AND NATURAL RESOURCES
LAND DIVISION
180 Kalanikoa Street Hilo, Hawaii 96720
PHONE: (808) 961-9590
May 8, 2026
TO: Prospective Vendor
FROM: Pua Ishibashi DLNR Land Agent Hawaii District Land Office
RE: Bucking and removal of a large tree at Haloa Stream, unencumbered
State lands, Kamuela, Hawaii, TMK: (3) 6-4-002:142.
PROJECT DESCRIPTION:
Hawaii District Land Office is seeking bids to cut and remove a large tree that fell from State lands at (3) 6-4-002:142 onto private property at TMK: (3) 6-4-021:073
SCOPE OF WORK (SOW):
▪ Cut fallen tree stump as low to the ground as possible and treat with herbicide to prevent future growth.
▪ Remove tree fall, in its entirety from both State and Private lands.
▪ Cut and remove any other trees that may have been damaged from initial tree fall that may pose a risk of falling.
▪ Remove all debris from other trees that may have resulted from initial tree fall.
▪ No material from this project shall be left on State or Private lands including cuttings, chips, or mulch, all such items shall be removed from State and Private lands.
▪ Property is situated in a residential area, be mindful of this when providing service. Do not use loud equipment before 8am and be mindful of windblown debris entering private properties.
▪ Access to project area shall be coordinated through DLNR Land Agent, Pua Ishibashi.
INSURANCE REQUIREMENTS:
Certificates of Insurance with the following minimum insurance coverage(s) and limit(s) shall be required from the Contractor AND any subcontractor(s).
Coverage Limits (no less than) Commercial General Liability $1 million per occurrence/$2 million aggregate Automobile Insurance $500,000 per occurrence/$500.000 aggregate
Each insurance policy shall contain the following clauses:
1. “This insurance shall not be canceled, limited in scope of coverage or non-renewed until after 30 days written notice has been given to the State of Hawaii, Department of Land and Natural Resources, Land Division, 180 Kalanikoa Street Hilo, Hawaii 96720.”
2. “The State of Hawaii shall be added as additional insured for Liability Insurance in respect to operations performed for the State of Hawaii.”
The State of Hawaii does not require to be additional insured on auto.
insurance.
3. “It is agreed that any insurance maintained by the State of Hawaii will apply in excess of, and not contribute with, insurance provided by this policy.”
The minimum insurance required shall comply to the Hawaii Insurance Code.
Certificates of insurance shall be submitted to Land Agent before a purchase order is generated and before any work can be performed by Contractor AND any sub-contractor(s).
ARBORIST REQUIREMENTS:
Arborist shall submit a copy of Arborist Certification to Land Agent.
If Arborist is acting as a Subcontractor, Arborist shall comply to all insurance requirements and expectations referenced above.
BID/CONTRACT PROVISIONS:
▪ Contract is to start as soon as possible once PO is processed and “notice to proceed” is given to Contractor.
▪ Access to project area shall be coordinated through DLNR – LD Land Agent.
▪ Contractor shall notify Land Agent by email within 3-days of completion of project so work can be inspected for SOW compliance.
▪ Invoice shall include photos of completed project area.
▪ Payment of invoice shall be contingent upon satisfaction of SOW and the terms and conditions specified above.
HAWAII COMPLIANCE EXPRESS:
Contractor (and Arborist if subcontractor) compliance shall be conducted via Hawaii Compliance Express (HCE). It is the responsibility of the Contractor (and Arborist if applicable) to ensure that they are registered with HCE and that their information is current and accurate.
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