Scope_of_Work.pdf

Scope of Work

Seminole County is seeking a qualified Contractor for the design and installation of a turn-key project for a new Inergen Fire Suppression system in various Information Technology rooms of the Public Safety building located at 150 Eslinger Way, Sanford, FL 32773.

Contractor will provide services for the removal and installation of a new sprinkler system in accordance with the terms, conditions, and requirements set forth in this RFP. The Contractor will be expected to adhere to all design criteria and specifications supplied by the County through the appointed Architectural and Engineering firms for this project.

The project will consist of related and minor enhancements of the existing Mechanical, Electrical/ Fire Alarm systems, minor interior wall and raised mechanical flooring modifications to all rooms within the area limits of construction, as noted in the Construction Documents. Too include, a new HVAC fan rooftop unit, with roof patchwork consistent with the existing materials and/or as specified on the design plans. All work shall be furnished and installed per the Construction Documents. Any changes, or deviations from the Construction Documents, must be requested in writing to the architects and engineers of record prior to commencement of said changes taking place.

• NOTE: The architect and engineering firm of record have submitted for prior approval of the design plans and specifications through the Seminole County building dept. and Fire Marshalls office in preparation of the bid process for this work and to minimize downtime associated with permitting plan review requirements.

Awarded contractor will engage the Architects & Engineers for the signed/sealed plans and coordinate assuming responsibility as the contractor for the permits and completing the application process through the building dept., the Fire Marshalls office and any other permit requirements related to completing this work. At this time, the permit plan review process has been completed and satisfied and only lacks the requirement of a licensed contractor and its sub contractors to complete the permit application process to assume responsibility as the licensed contractor.

• NOTE: The Preapproved status of the permits as mentioned above does not guarantee a permit will be released immediately after completing the application process. All departments having jurisdictional authority for reviewing and approving permits may or may not require/request additional information prior to releasing the permits at the time the contractor's application is submitted. The architects and engineers of record complied with all requests to the best of their abilities to ensure all requests for information are satisfied. In the event additional information is requested, they will provide the information as required and assist to obtain the release of the required permits.

Contractor will be responsible for providing a dumpster for all construction debris and will always be expected to maintain a clean workspace in all areas impacted by the necessity to complete this work.

Contractor will be responsible for ensuring all dust, debris and associated contaminants are contained within the area limits of construction and all areas will be cleaned, broom swept, mopped, or vacuumed as needed daily.

Upon completion of all work, the contractor, and the county project manager along with the associated stakeholders will conduct an inspection of all areas both interior and exterior and confirm the property is left in acceptable condition as it was prior to work commencement.

All Contractor personnel who will perform services in designated Seminole County facilities must pass Florida Department of Law Enforcement (FDLE) background check. Seminole County will provide the forms to Contractor for completion. Said forms will be forwarded to the County to perform the background checks for acceptance or rejection before Contractor’s personnel may enter County facilities to provide the services herein described.

During construction phase:

Should the contractor need to disconnect or place the fire alarm in test mode for any reason or need to pump down and close off valves to the existing fire alarm/fire sprinkler system, the contractor must submit the request in writing to the county project manager for review and authorization to do so, ahead of this action taking place. In addition, the contractor will contact and coordinate with the companies currently on county contract agreement for both fire alarm and fire sprinkler services at their own expense, to ensure all systems remain active and or properly bypassed in a safe manner without accidentally triggering any alarms, or discharges.

Contractor will also be responsible for conducting fire watch, should one be required during the construction phase for any reason, along with the associated costs for this action. Any downtime required for the HVAC systems during construction will be submitted to the county project manager ahead of time for approval and every effort to minimize said downtime will made by the contractor to always maintain comfort levels within the building.

Contractor will be responsible for providing any temporary, portable HVAC units necessary to maintain adequate temperature limits required within the workspace to ensure all IT and communications hardware equipment does not overheat at any time and maintains optimal temperature for equipment functionality and appropriate comfort levels within the area for any staff that may be working at all times.

HIGH IMPOPRTANCE

Contractor will be expected to protect and maintain protection of all IT Servers/ Telephone/ Radio Equipment hardware, wiring, connections, and associated components, throughout all areas work is to be performed in during construction. It will be the contractor's responsibility to assess the necessary requirements needed to ensure all equipment is protected, submit a plan to the county project manager for prior authorization and then install the approved protection methods to all areas and ensure all equipment is free of damage caused by dust, debris, water, overheating, disruption of electrical power supply systems or any other cause for power loss and potential damage to occur.

Upon approval of the contract:

Contractor will provide a complete schedule of work to be performed, to include start date, completion date, days/hours the contractor and/or sub-contractors are expected to be on site working, location of lay down area and material/dumpster staging location for prior approval by the Seminole County Sheriff's Office, the Seminole County Fire Department, and the county project manager.

Contractor work hours are Monday - Friday 8:00 am to 5:00 pm. Work outside of normal business hours and weekends will require prior authorization from the county project manager. Any work that is expected to be, or considered loud and disruptive, must be coordinated, and done after 5:00 pm during weekdays or on weekends.