Scope_of_Work.pdf

IFB

16-10097

Exhibit A Scope of Work

1. Service Overview

Contractor agrees to provide to the California Department of Public Health (CDPH), Viral

Rickettsial Diseases Laboratory Branch (VRDL)/Microbial Diseases Laboratory Branch (MDL) the services described herein.

The Contractor shall provide preventative maintenance and repairs of Biosafety Cabinets in accordance with the manufacturer’s recommendations and specifications according to the National Sanitation Foundation (NSF). To guarantee the service meets Clinical Laboratory Improvement Act (CLIA) standards, the Contractor shall be accredited by a nationally recognized quality assurance program for the duration of the contract.

2. Service Location

The services shall be performed at CDPH’s Richmond facility in the Viral and Rickettsial Disease Laboratory Branch/Microbial Diseases Laboratory Branch at 850 Marina Bay Parkway, Building E, Richmond, CA 94804.

3. Service Hours

The services shall be provided during normal working hours of 8:00am to 5:00pm, Monday through Friday, excluding state observed holidays.

4. Project Representatives

A. The project representatives during the term of this agreement will be:

California Department of Public Health

VRDL

Contract Manager Telephone: (XXX) XXX-XXXX Fax: (XXX) XXX-XXXX Email: Xxxxxxxx@xxxxxxxx

MDL

Contract Manager Telephone: (XXX) XXX-XXXX Email: Xxxxxxxx@xxxxxxxx

[Contractor Name] [TBD]

[TBD]

Telephone: (XXX) XXX-XXXX Fax: (XXX) XXX-XXXX E-mail: Xxxxxxxx@xxxxxxxx

B. Direct all inquiries to:

C. Either party may make changes to the information above by giving written notice to the other party. Said changes shall not require an amendment to this agreement.

5. Services to be Performed

Contractor shall perform the following services:

1. Contractor will provide a National Sanitation Foundation (NSF) certified technician to inspect Biological Safety Cabinets (BSCs) on state premises, once a year, with the exception of parts needing repair, see Exhibit A, Attachments I and II. The technician must approve each BSC for certification according to NSF Standard #49 of the BSC, Federal Standard 209 B/D OSHA, Title 8, and SAMA LF-10.

2. Contractor will provide their standard operating procedure for testing Class II BSC and

Glove Box to the VRDL/MDL program representative.

3. The Contractor shall notify the Lab Safety Coordinator and VRDL/MDL program representative’s contact person or designee, immediately of any problems with the BSC that cannot be resolved the day of testing.

4. The Contractor must report problems to the VRDL/MDL program representatives with the

BSC location with respect to room air flow patterns.

5. At the time of service the cabinets must be given a sticker with the date of the testing and certification.

6. Record keeping: Test records shall be left with the VRDL/MDL program representative;

and must be retained by Contractor for at least five years after the term of the contract.

7. Testing and certification equipment used must have been calibrated within the last year using National Institute of Standards Traceable for accuracy, uniformity, and service-ability. The Contractor shall provide a copy of the calibration report for all equipment used in performance of this contract.

California Department of Public Health Attention:

Contract Manager

Viral and Rickettsial Disease Laboratory Branch Mail Station Code 7330 850 Marina Ba Parkway, Room E-361 Richmond, CA 94804-6403

VRDL

Contract Manager Telephone: (XXX) XXX-XXXX

Email: Xxxxxxxx@xxxxxxxx

[Contractor Name] [TBD]

[TBD]

Attention: [TBD] Street address: [TBD] City, State, Zip Code

Telephone: (XXX) XXX-XXXX

E-mail: Xxxxxxxx@xxxxxxxx

B. Testing BSC and Glove Box – Preventative Maintenance

1. Testing and certification shall be conducted according to NSF standard #49 and the BSC manufacturer protocols for the model tested.

2. Testing of Class II BSCs, shall include velocity profile tests as described in NSF standard #49 and Manufacturer’s specifications.

3. Smoke tests for airflow patterns must be conducted as described in NSF standard #49.

4. The contractor shall conduct the High Efficiency Particulate Air (HEPA) filter leak test according to NSF standard #49-F HEPA filter leak test.

5. Where decontamination of the BSC is necessary, the method described in NSF standard #49 shall be used. Decontamination should be performed on used equipment prior to replacing HEPA filters, repair or replacement of components located in contaminated plenums and prior to BSC relocation.

6. The Contractor must report the general condition of the BSC to the VRDL/MDL

Program Contract Representative.

7. The Contractor must conduct testing of electrical leakage and ground circuit resistance according to NSF 49.

8. The Contractor shall test germicidal ultraviolet output at bench level for BSCs so equipped. The contractor shall provide parts and labor for all necessary repairs, alignments and adjustments of the system components to bring them to performance and stability ranges normal for the particular model and age of the system being repaired. Field services are to be performed in the most time efficient and cost effective manner possible. The contractor must also warrant each part for a period of no less than thirty (30) days, including parts and labor charges.

C. New, Non-Exchangeable Parts and Upgrades

1. An authorized program representative of the VRDL/MDL staff must provide advance approval in writing (i.e. by email) for the costs of the repair and replacement parts.

2. The Contractor shall provide all replacement parts, expendable items, as well as new, upgraded parts in a timely manner when they are requested.

3. For emergency repairs the Contractor shall deliver to the laboratory any non-exchangeable new or upgrade parts within twenty-four (24) hours from the time they are requested. Telephone requests for new, non-exchangeable, and/or upgraded parts needed for emergency repairs may be made by the laboratory.

4. Service/repair will be performed within 72-hours of the initial call for services

(emergency service/repair within twenty-four (24) hours) of being requested except where replacement parts are required and such parts cannot be obtained within this time period.

5. The Contractor will replace parts and/or related materials in connection with the service of the BSC. An authorized program representative of the VRDL/MDL staff must provide advance approval for the costs of the repair and replacement parts.

6. When the nature of the service or repair makes on-site repair impossible, the

Contractor may move the BSC to the Contractor’s place of business, only when an authorized representative of the VRDL/MDL staff approves such a move in advance.

CDPH will not assume liability for freight charges. The Contractor assumes all liability for the instrument once while it is in their possession.

7. Unanticipated or Additional Work: In the event that unanticipated or additional work must be performed that is not identified in this agreement (including additional purchased BSCs) but in CDPH’s opinion is necessary to successfully accomplish the scope of work, CDPH shall initiate a contract amendment to add that work.