Scope_of_Work.docx
DOCX document 17 KB Posted
- Attached to
- Rental of Landfill Equipment
- Solicitation number
- 26-B-122LS
- Issued by
- Volusia County, Florida
About this file
This Scope of Work document outlines the County of Volusia's requirements for rental of landfill equipment to be used by the Solid Waste Division at the Tomoka Landfill located at 1990 Tomoka Farms Road, Port Orange, Florida 32128. The County seeks authorized and licensed contractors capable of providing equipment rentals on multiple time-frame options: daily (eight working hours), weekly (forty working hours), and monthly (176 working hours). All equipment must be delivered to the Tomoka Landfill within two business days of request, with the contractor responsible for maintaining equipment in good condition, making necessary repairs, and replacing or trading out equipment at no additional cost to the County if breakdowns occur. The contractor must provide the newest models available from their inventory. The County will provide fuel for equipment operation and return it at the same fuel level as receipt, documented and signed by both parties at delivery.
Pricing shall be submitted on Attachment A - Price Sheet and must include all rental costs, delivery, and transportation charges, with bidders required to indicate available quantities of requested items. Contractors must offer a discount percentage off their standard rental rates charged to the general public, with this discount remaining firm for the agreement term. Contractors may propose surcharges for insurance costs but the County will not pay additional charges beyond the bid price. Contractors may also note incentives for departmental pickup and return of equipment. Operators may be requested at an hourly labor rate, which must be included in the pricing submission. The contractor is responsible for obtaining the ordering employee's name, legible signature, and correct department invoicing address for each order, with divisions having the option to request weekly, monthly, or per-order invoicing. Alternative equipment to items listed on the Price Sheet may be submitted in writing with detailed technical specifications for County approval.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Rental_of_Landfill_Equipment.pdf | ||
| Rental_of_LF_Equipment_Attachment_A_-_Price_Sheet_.xlsx | XLSX spreadsheet | |
| Volusia_Human_Trafficking_Affidavit.pdf | ||
| Required_Types_and_Limits_of_Insurance,_26-B-122LS.pdf | ||
| Federal_Contract_Provisions_10-14-2025.pdf | ||
| Rental_of_LF_Equipment_Attachment_A_-_Price_List_.xlsx | XLSX spreadsheet |
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Text version
Scope of Work
5.1. Rental of Landfill Equipment
The County of Volusia is seeking Contractor(s) authorized and licensed to provide rental of Landfill equipment.
This equipment will be used by Solid Waste Division at the Tomoka Landfill. Delivery will be required to the Tomoka Landfill.
5.2. Condition of Equipment
A. All equipment shall be in good condition upon delivery and throughout the term of rental. It shall be the responsibility of the Contractor to ensure equipment is well maintained and make any necessary repairs prior to the rental of the equipment. If equipment should break down during the rental period, it is the responsibility of the Contractor to replace, repair, or trade out equipment at no additional cost to the County.
B. The newest models of equipment in the Contractor’s inventory shall be provided to the County.
5.3. Delivery
Delivery will be made to the Tomoka Landfill located at 1990 Tomoka Farms Road Port Orange, Fl 32128.
The County reserves the right to rent equipment from alternate vendors if requested equipment is not available and delivered within two (2) business days.
5.4. Rental Period
Contractors shall have the capability of providing equipment for the following time frames:
A. Daily - eight (8) working hours.
B. Weekly - five (5) working days or forty (40) working hours.
C. Monthly – twenty-two (22) working days or one-hundred seventy-six (176) working hours.
5.5. Fuel
The County will provide fuel for operation of equipment and trucks and will return equipment with the same level of fuel as when received. This shall be documented at the time of delivery and signed by both parties.
5.6. Operators
There may be an occasion where an operator is requested for the rental equipment. An hourly labor cost for operators shall be included in the appropriate section of Attachment A - Price Sheet.
5.7. Pricing
1. The County is requesting a discount percentage off rental rates charged to the general public. Rental rates shall encompass all costs associated with the rental for daily, weekly, and monthly rates. The percentage discount offered to the County shall remain firm for the term of the agreement. Upon request of the County Project Manager the Contractor shall supply documentation of rental rates charged to the general public.
1. Attachment A - Price Sheet, is a sample list of equipment that may be requested by the County and will be used for Bid comparison. Bidders are not required to Bid on all items, and the County may require additional rental equipment not specifically listed. Pricing submitted on Attachment A, Price Sheet, shall include delivery and transportation costs. On Attachment A - Price Sheet, Bidder shall indicate available quantity of items requested. The County reserves the right to award to the Contractor(s) who offer the best availability of items.
1. Alternatives to the equipment listed in Attachment A - Price Sheet shall be submitted in writing to the OpenGov question and answer section. Alternative requests will be accepted for review prior to the last day for questions, as detailed in Section 1.3 Timeline. Any alternative submitted shall include detailed technical specifications. Acceptance of alternative equipment will be at the discretion of the County and published in the form of an addendum.
1. Bidders may indicate a percentage or flat rate surcharge for the cost of providing the insurance as detailed on Attachment A - Price Sheet. The county will not pay any additional charges. If there is any incentive for departments picking up and returning equipment, please note this on Attachment A - Price Sheet.
1. Attachment A - Price Sheet shall be uploaded in Section 5.6.1 Vendor Questionnaire to be deemed responsive.
1. The County reserves the right to add additional rental items as required.
5.8. Billing and Payment
In order for payments to be processed in a timely manner, invoices shall be sent to the ordering department. It shall be the Contractor’s responsibility to obtain the name of the County employee placing the order, with a legible signature, and the correct department invoicing address for each order. Each County division will have the option of requesting weekly or monthly invoicing, in addition to per-order invoicing.
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