Scope of Work.docx

PERFORMANCE WORK STATEMENT NAVAL STATION NEWPORT

WATER TESTING SERVICES

1.0 BACKGROUND

1.1 The mission of Naval Station Newport is to fulfill the diverse requirements of its tenant commands by providing the facilities and infrastructure that are essential to their optimum performance. NAVSTA Newport ensures that the highest standards of the Navy are incorporated into its efforts; that all tenant commands benefit from its continuous improvement; and that all hands work together to earn and maintain its reputation as the Navy's world-class Center of Learning Excellence.

1.2 To ensure operational sustainment, Naval Station Newport is required to follow Rhode Island state environmental regulations for water testing. At this point in time, Naval Station Newport does not have the organic capability to perform their own environmental state approved lab testing on site and requires a commercial contract to successfully perform the required services.

2.0 SCOPE

2.1 Naval Station Newport, RI (NAVSTA) requires support services for the environmental sampling of water to fulfill the requirements of state environmental compliance regulations. The government requires a certified analytical laboratory by the State of Rhode Island’s Health Department who is able to perform environmental analyses in accordance with existing local, state, and federal regulations.

3.0 TASKS

3.1 The vendor shall coordinate with the NAVSTA Environmental Department for the specific time and place of samplings. The vendor shall provide all labor, materials, equipment, sample bottles, transportation of samples and supervision necessary to analyze water samples from specific locations at NAVSTA in accordance with the specifications listed herein.

3.2 Annual Sample is to be performed on the same day in April of each year to be delivered between the dates of April 1st and April 20th. Samples are to be taken from 2 separate locations as designated below.

3.3 Pickup of the annual samples must be coordinated with the Environment POC who will make arrangements for the vendor to retrieve the annual samples.

4.0 DELIVERABLES

Potable Water Note: All potable water sample results must be uploaded electronically to EPA’s Compliance Monitoring Data Portal (CMDP) within the required time frames. The lab must ensure that the data is entered accurately and provide NAVSTA with screenshots of the entered data or provide verification by another approved method.

Samples will be picked up at 11:30 AM on the first four Tuesdays of every month at Building A-9. Samples must go straight to the lab to meet holding times. Any samples that test positive for Total Coliform Bacteria must be tested for Fecal Coliform (in accordance with standard test procedures). The vendor shall pick up and analyze any repeat, up-gradient and down-gradient samples that need to be tested after a positive result. Pick up of these samples will need to be coordinated with the drinking water POC. Positive samples must be reported within 2 hours of final results. The lab must speak in person with either Pamela Crump 401-841-6376 (work), Scott Abraham 401-405-7076 (cell), or Dave Dorocz 401-841-7671 (work), 401-480-9583 (cell), after receiving a positive Total Coliform test. Leaving a message on voicemail does not satisfy this requirement. The lab may be required to pick up and test samples during the weekends if needed for repeat, up gradient and down gradient samples. NOTE: SAMPLES MAY HAVE TO BE COLLECTED AND ANALYZED ON WEEKENDS AND THE VENDOR MUST HAVE A WEEKEND STAFF TO INSURE THAT SAMPLING AND TESTING CAN BE ACCOMPLISHED. ROUTINE RESULTS SHALL BE FOWARDED TO NAVAL STATION NEWPORT WITHIN 7 CALENDER DAYS.

colony forming units per ml. Collected and analyzed as needed.

Additional samples for TPH may be required (up to 12 per year). A spike and a blank must be analyzed for all TPH samples.

EA

EA

Two samples done in December and March taken on consecutive days in the first two weeks of the month of Copper, Iron, Zinc, pH (4 grab samples spread throughout each sample day), TPH, and flow. A spike and a blank must be analyzed for all TPH samples. (Samples should be taken with an auto sampler set up by vendor) (Dates to be coordinated with the Boiler Plant operators).

Sample waste stream from Boiler # 4 independent of Building 7 waste stream

Additional samples for TPH may be required (up to 5 per year). A spike and a blank must be analyzed for all TPH samples.

EA

Two samples done in December and June taken on consecutive days in the first two weeks of the month of Copper, Iron, Zinc, pH (4 grab samples spread throughout each sample day), TPH, and flow. A spike and a blank must be analyzed for all TPH samples. (Samples should be taken with an auto sampler set up by vendor) (Dates to be coordinated with the Boiler Plant operators).

Additional samples for TPH may be required (up to 5 per year). A spike and a blank must be analyzed for all TPH samples.

EA

Four sample sets need to be taken every month at two different locations. The sites are Outfall 005A and 008A in Tank Farm 3 and the “back yard” of Defense Fuel Support Point (DFSP) respectively. An estimated flow (in MGD) from each outfall needs to be made during each sample pull (estimate with pump cycle). The samples need to be taken as specified in the permit. Briefly explained “two samples need to be taken during wet ether, one sample to be taken immediately after wet weather and one sample to be taken during dry weather.” If the samples cannot be taken as specified then they must be taken in the final week of the month until all four samples have been taken. The constituents to be tested are:

Total Suspended Solids (reported in Mg/L) Oil and Grease (Freon Extraction Method) (reported in Mg/L) pH (2 samples per day per site) Summary (12 months* 2 sites* 4 samples per month)=96 sample sets Monthly summary breakdown:

pH (4 per month*2 sites*2 per sample-16 samples/month) TSS (4 per month*2 sites*2 per sample-8 samples/month) O&G (4 per month*2 sites*2 per sample-8 samples/month)

Samples need to be taken with the first sample taken in March, June, September, and December for Acid Extractables two samples total each quarter, one per site. The sites are Outfall 005A and 008A in Tank Farm 3 and the ‘back yard’ of Defense Fuel Support Point (DFSP) respectively. Quarterly samples should be taken at the same time as the first sample of item 021 during the proper months. Report results in mg/L.

All constituents are listed below:

PARACHLOROMETA CRESOL 2 -CHLOROPHENAL

2 -NITROPHEONOL

2,4 -DICHLOROPHENOL

2,4 -DIMETHYNLPHENOL

2,4 -DINITROPHENOL

2,4,6 -TRICHLOROPHENOL

4 -NITROPHENOL

4,6 -DINITRO-O-CRESOL PENTACHLOROPHENOL PHENOLS

Storm Water (per MSGP Storm Water Quarterly visual monitoring:

Measurable storm event discharge sampling is to be conducted during 4 storm events per year; two between January 1 and June 30, and two between July 1 and December 31. Samples are to be collected within 30 minutes (or as soon as practicable) after a discharge from a measurable storm event and no sooner than 30 days following the preceding measurable storm event. If not sampled within 30 minutes of the storm event, a reason must be given.

Storm Water Visual Assessment:

The sample examination must document observations of color, odor, clarity, floating solids, settled solids, suspended solids, foam, oil sheen and other obvious indicators of storm water pollution.

The following outfalls are to have samples taken for visual monitoring quarterly: 7-137 & 4-37A,

T1 Storm Water (per MSGP Measurable storm event discharge sampling is to be conducted during 4 storm events per year; two between January 1 and June 30, and two between July 1 and December 31. Samples are to be collected within 30 minutes (or as soon as practicable) after a discharge from a measurable storm event and no sooner than 30 days following the preceding measurable storm event. If not sampled within 30 minutes of the storm event, a reason must be given.

Storm Water Benchmark Monitoring:

Samples are to be analyzed for total - aluminum, iron, lead, and zinc.

The following outfalls are to be sampled for this benchmark monitoring:

4-37A.

Reserved

T2 Storm Water (per MSGP Measurable storm event discharge sampling is to be conducted during 4 storm events per year; two between January 1 and June 30, and two between July 1 and December 31. Samples are to be collected within 30 minutes (or as soon as practicable) after a discharge from a measurable storm event and no sooner than 30 days following the preceding measurable storm event. If not sampled within 30 minutes of the storm event, a reason must be given.

Storm Water Benchmark Monitoring:

Samples are to be analyzed for O&G, and TSS.

The following outfalls are to be sampled for this benchmark monitoring: 7-137 and 4-37A.

5.0 QUALITY ASSURANCE SURVEILLANCE PLAN

5.1 A report for each test as to when the samples were picked up and when the tests were started and completed will be given to the Government Technical Point of Contact (GTPOC). This will be used to determine if all performance measures as stated below, are being followed.

5.2 If the vendor does not perform as to the measures stated below and the vendor does not correct unsatisfactory work, to include but not limited to: incorrect testing, late retrieval, and non-disclosure of results, it will count negatively against overall performance standards. Depending on the circumstances, timely corrective action by the vendor may and as determined by the GTPOC, be marked favorably towards performance standards. The vendor shall notify the technical point of contact of any corrective actions taken to ensure proper measures.

7.0 The vendor shall perform environmental sampling in accordance with State of Rhode Island Regulations and Naval Station Newport wastewater discharge permits. The samples are time sensitive and must be analyzed within applicable holding times and in accordance with Standard Methods for the Examination of Water and Wastewater or other relevant standard. In order to meet the time sensitive requirements, the vendor and its facility shall be physically located within 2 hours drive of Naval Station Newport.

8.0

8.1 PERFORMANCE MEASURES

8.2 A standard of 98% of all testing will be done within the timeframes identified herein. The vendor shall provide qualified personnel to perform the testing in a timely manner. The testing will commence on time as per Rhode Island State Regulations for a legitimate test.

8.3 QASP

98% Tasks completed – The vendor shall perform environmental sampling in accordance with State of Rhode Island Regulations and Naval Station Newport wastewater discharge permits.

95% Customer Satisfaction Randomly Monitor Tasks and evaluate effectiveness of vendors performance 98% favorable score is bench mark for minimum acceptable rating.

On time with less than 5% deficiencies.

98% of all testing will be done within the timeframes identified in the Performance Work Statement Inspection of deliverables and work performed

100% Inspection

Delivered on time with pricing in accordance to the pre-determined contract prices.

Inspection of invoices

100% Inspection

9.0 ADMINISTRATION

9.1 The Government Technical Point of Contacts (GTPOC) are listed below:

9.2 Primary: Pamela Crump at 401-841-6376, pamela.e.crump2.civ@us.navy.mil;

Alternate: Erin McElaney at 401-841-4504, erin.m.mcelaney.civ@us.navy.mil (Lead) Becky Barlow at 401-841-7672, becky.e.barlow.civ@us.navy.mil

10.0 SECURITY

10.1 The selected vendor shall personnel’s information (designated to support the resultant contract) to the GTOPC within 5 business days of contact award to facilitate base access.

10.2 All vendor equipment, personnel and vehicles are subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities.

10.3 Vendor personnel shall comply with all local base/installation security procedures required to gain access to US Government ships, facilities and other assets.

10.4 If directed by US government security officials (or designated representatives), the vendor shall remove any equipment or personnel considered a security risk.

10.5 Government reserves the right to visit, inspect and travel with vendor assets that will be used in support of the requirement.

10.6 The vendor shall coordinate and comply with "all security requirements" regarding each personnel assigned to this project through the Government Technical Point of Contact (GTPOC).

11.0 ACCESS REQUIREMENTS TO US NAVY INSTALLATIONS

11.1 Individuals currently using a Navy Commercial Access Control System (NCACS) credential for Installation access are required to obtain a Defense Biometric Identification System (DBIS) credential.

11.2 NCACS users may visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential. There are no fees incurred by the contractor, vendor, or supplier to obtain a DBIDS credential.

11.3 Additional details may be found at the Commander, Navy Installations Command website at https://www.cnic.navy.mil/om/dbids.html.

(End of performance work statement)