Scope of Work - Boggy Marsh Pump Replacement - 22Nov2024.pdf

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Name or Title of the Service or Supply: Boggy Marsh Pump Replacement at Pickerel Creek Wildlife Area

– Riley Township, Sandusky County, Ohio

Ordering Division and Address: Division of Wildlife – Pickerel Creek Wildlife Area, 3451 County Road

256, Vickery, Ohio 43464

Project Specifications:

A. Services to be Provided:

1. Task 1 – “Boggy Marsh” Pump Replacement:

(a.) The successful bidder shall remove and dispose of the existing steel marsh pump, electric motor, sheaves, belts, access platform(s), and any related mounting hardware.

The existing buried outlet piping may be left in place, for connection to the replacement pump. (Pictures of the existing pump and related structure(s) are shown in Figures 1 through 12.)

(b.) The successful bidder shall supply and install a new 16-inch pump with one (1) discharge outlet, powered by a 3-phase, vertical hollow shaft electric motor. The pump shall be made of steel and all exposed metal shall be painted. The pump shall utilize

“media (water) lubricated” internal bearings. Bearings that contact water shall not utilize grease or any other lubricant that may have an adverse environmental impact.

(c.) The existing pump support infrastructure may be utilized and/or modified by the successful bidder, as necessary.

(d.) The pump shall have a height of ten (10) feet, measuring from the bottom of the intake to the centerline of the discharge pipe. The pump discharge (pointing north) shall be adapted to connect to the existing buried 18-inch SDR 35 plastic pipe. If using the existing adapter flange, the adapter shall be cleaned and painted to match the new pump and include new mounting bolts.

(e.) The pump shall be capable of producing at least 4,000 gallons per minute at six (6) feet of Total Dynamic Head. Estimated flow rate shall be verified and documented in a test pit prior to delivery.

(f.) The successful bidder and/or their representative shall provide connection to the existing three-phase electrical service including new mounting station, service disconnection device(s), pump control panel, electric motor, and all associated wiring, conduit, and controls to facilitate safe operation of the pump. A subpanel with 30-amp breaker and a weatherproof, 20-amp 125-volt GFCI outlet shall also be installed. New conduit shall be installed down the pole and across the dike-top to relocate the new control panel at/near the entrance of the pump’s catwalk. No wooden structure(s) shall be used for erecting or mounting the control panel and related disconnect(s). All

Page | 2 electrical work shall be completed by a licensed electrician, meeting all standards of the National Electrical Code and requirements of First Energy.

(g.) The successful bidder shall replace the existing pump access platform with a new steel six (6) feet by eight (8) feet platform, centered around the pump, and constructed of 2-inch by 1/8-inch bar grating. A new steel catwalk, constructed of the same bar grating or equivalent material, measuring two (2) feet by ten (10) feet, shall be installed and sufficiently supported to provide access to the platform. Both the platform and the catwalk shall be painted to prevent corrosion.

B. Project Materials:

1. All materials, supplies, and services required to complete Task 1 shall be furnished by the successful bidder.

2. Pump

(a.) Painted, steel construction, direct-drive (vertical hollow shaft motor), with greaseable/serviceable external support bearings (if necessary), media-lubricated internal bearings, and caged intake bell. Sixteen (16) inch intake I.D. and a discharge I.D.

adapted to eighteen (18) inch SDR 35 pipe.

(b.) Minimum flow rate and lift specifications are mentioned above.

(c.) Bidders shall include a conceptual drawing of the proposed pump with their bid submission, to be reviewed and approved by the Area Representative.

3. Motor

(a.) Vertical hollow shaft drive configuration.

(b.) Heavy duty, 30-HP, 1800 RPM, 230V/460V, IP55 protection rating or higher.

(c.) Must be compatible with variable frequency drive (VFD) controls.

4. Controls

(a.) Carry Pumps, Inc. – Outdoor Rated Enclosed Variable Frequency (Speed) Drive

(b.) 230V/3 phase IN – 230V/3 phase OUT, rated for a 30-HP motor.

(c.) Must utilize the Standard Level Transducer Kit

(d.) Include the Exterior 5-color LED Signal Light Kit

5. Wiring, Hardware, Other Materials

(a.) Shall meet any/all applicable NEC, NFPA 70, ANSI, and ASTM standards

C. Work Location:

1. The Pickerel Creek Wildlife Area is located at 3451 County Road 256, Vickery, Ohio 43464.

Exact project location coordinates: 41.42842, -82.98003

D. Dates of Service:

1. Successful bidder shall furnish all necessary personnel, equipment, supplies and materials to complete the specified tasks no later than June 30, 2024.

E. Working Hours and equipment:

1. Services shall be performed Monday through Friday, between the hours of 7:00 AM and 4:00

PM, unless prior approval from the Area Representative is obtained.

2. All equipment used to perform work outlined in these specifications shall be of acceptable quality to complete all services and supplied by contractor. Equipment should be serviceable, safe, and designed for its intended purpose and use on State property.

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Bidding:

This project will be bid in OhioBuys as one complete task, as listed and specified in this scope of work.

Bidder(s) must attach a conceptual drawing of the pump and motor specifications to their bid, for their bid to be considered.

Communications and Area Representative: Jim Brown, Assistant Wildlife Management Supervisor, Pickerel Creek Wildlife Area, 3451 County Road 256, Vickery, Ohio 43464; Phone: (419)547-6007; Email:

james.d.brown@dnr.ohio.gov.

Start Date: To be determined

Completion Date: On or before June 30, 2024

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder, as determined by the State of Ohio.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by adding bids for each item (task) together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed unresponsive.

Site Visit & Point of Contact: Attendance of a pre-bid meeting and site visit is required. Failure to attend will result in a disqualified bid. The pre-bid meeting is scheduled for 12/12/2024 at 11:00 am, at

Pickerel Creek Wildlife Area office/check station, 4300 Dew Drop Road, Vickery, OH 43464. Interested bidders should RSVP for this meeting by contacting Jim Brown by phone: (419)547-6007, or by email:

james.d.brown@dnr.ohio.gov.

Addendum to Bid Quote for Services Provided: The awarded supplier will be required to sign an

Addendum to Bid Quote or Personal Services Agreement. Example attached.

Bill-to information: All invoices must be submitted directly to Ohio Shared Services (OSS). There are three (3) options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov

FAX the invoice to: (614) 485-1039

MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 mailto:james.d.brown@dnr.ohio.gov mailto:james.d.brown@dnr.ohio.gov mailto:invoices@ohio.gov

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Figure 1. Existing pump, exterior 1.

Figure 2. Existing pump, exterior 2.

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Figure 3. Existing pump, exterior 3.

Figure 4. Existing pump, exterior 4.

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Figure 5. Existing discharge flange, 16” to 18” adapter.

Figure 6. Existing pump, interior 1.

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Figure 7. Existing pump, interior 2.

Figure 8. Existing pump, interior 3.

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Figure 9. Existing pump control panel and disconnect, closed.

Figure 10. Existing pump control panel and disconnect, open.

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Figure 11. Existing discharge and access catwalk.

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Figure 12. Existing service drop and control panel.