Scope of Work and Conf Rooms upgrade 2020 Ver2.0 (4).docx

Scope of Work and Technical Specifications

1 General Information

1.1 Location

The AV conferencing solution will be installed at Pretoria conference rooms. The US Embassy has standardized on the Tandberg SX 20 and SX 80 video conferencing end points.

Small rooms – SX 20 Large rooms – SX 80

1.2 Locations of conference rooms

See Addendum one

2 Compliance to general requirement

On this part supplier should explicitly put there compliance to the following list of general requirements.

Supplier should indicate using a ‘Comply’ or ‘Not Comply’ statement

2.1 Capability/Functionality

· The video conferencing system shall deliver superior audio quality to the entire conference room environment.

· The video conferencing system shall deliver superior image quality (HD) to the entire conference room environment.

· The video conferencing system shall have real time content sharing capabilities in the conference rooms.

· The video conferencing system must have the ability to perform a dual view format during a conference session.

· The system shall provide sufficient room for future growth and development.

· The video conferencing system shall support adjustable bandwidth for content.

· The system shall be able to connect to/with other desktop, laptop

· The system should include a touch panel with pre-configured tasks eg, DVC with presentation, DVC, Presentation only and TV functions.

2.2 Audio Requirements

· The video conferencing system shall support a wide range of the latest audio industry standards and digital formats.

· The system should be able to support multiple inputs (numerous microphones, ceiling and desk mount).

•Ceiling mount speakers to be used in large and medium venues •Sound bar speaker systems to be used in small conference room venues •Large conference rooms to use ceiling mics to avoid clutter. (eg. cabling on conference room floor)

· The audio system shall have built in echo cancellation and other noise suppression functionality.

· The system shall have 360º audio pickup capacities and eliminate environmental noise (such as fans, air-conditioners, etc).

2.3 Video Requirements

· The video conferencing system shall support a wide range of the latest video industry standards and digital formats.

· The system shall support but not be limited to the following formats and standards:

· H.261, H262, H263+, H.263++, H264, H265 video standards

· MPEG, MPEG2 and MPEG4 video formats

· CIF, SIF, 4CIF, VGA, SVGA, XGA HD display resolution

· Large conference rooms will have dual camera system and may require camera extenders for the front camera.

· Small and medium conference rooms will be supplied with a single camera only

· The system shall support HD and SD standard but not be limited.

2.4 Supported Interfaces

· The video conferencing system shall support a wide range of the latest standard interfaces for outputting digital / analog audio and video to external equipment.

· The video conferencing system shall support industry standard interfaces for accepting digital / analog audio and video input from external sources.

2.5 Content Sharing

· The system shall be able to show /share content from a PC / laptop / tablet.

· The video conferencing system shall be able to allow laptop / PC on an IP network to actively participate in a conferencing session.

· All content must be shared on a dual view system setup

2.6 Supported Network Interfaces and Protocols

· The system shall support a wide variety of standard network interfaces to facilitate connectivity to various types of networks. WiFi is not needed (802.11).

· The system shall support but shall not be limited to the following networking protocols:

· TCP/IP, TELNET, HTTP, FTP, PING, DNS (Client), RTCP, SIP, RTP,

· H.323 (LAN), H.320 (ISDN), H.323/H.320 Mixed, ARP.

3 Proposed solution

The proposal should contain the following sections. Do not include information that is not directly related to the concepts mentioned in this section. If you need to provide additional information it must be within the section titled “Additional Technical Documents and references”.

3.1 Scope

The supplier of the requested solution will be responsible to provide all necessary hardware and software.

· The project implementation will also be carried out by the supplier. Subcontractors must be explicitly specified.

· Equipment and implementation costs should be separated.

· All products for the audio visual installation are to be standardized throughout each venue. This will simplify staff training and fault finding on the products.

· Preferred choice of brand from beginning to end should be used to avoid conflicts and compatibility in software upgrades.

· U.S. Embassy will provide all video conferencing endpoints with cameras for various venues. This is to be incorporated into the project by the vendor.

· Existing equipment is to be uninstalled and set aside by the vendor for the Embassy.

· Existing aluminum profile framework in conference rooms to be modified to accommodate new screens and wood paneling.

· Full schematic drawings and wiring layout of every venue must be drafted and handed over to U.S. Embassy for record keeping.

· The supplier of the requested solution will be responsible to provide all necessary hardware, software and program files of products supplied in the project.

· The proposed product must be highly integrated with display screens, cameras, speakers, microphones, codecs, control devices, equipment racks and conference tables.

· In the proposed design cables must be out of view to contribute to system’s sleek appearance. Your proposal should explain/show how you plan to achieve this goal.

3.2 Support and Maintenance

· State the timeframe for support. For example: one year 8x5 onsite software and hardware support. First year service agreement should to include all Warrantys / Guarantees on equipment as well as and any problematic programming issues that involve the supplier to be called out.

3.3 Training

· On completion of handover of project, 3 Days of training must be provided to Embassy staff for operational use on a daily basis for various venues.

4. Safety

· All work performance must comply with the South Africa National Occupation Safety Association Standards.

· Work area must be cordoned off.

· Quality and efficiency will be expected at all times.

· Contractor will be responsible for any damage to US Property.

· In no case will South African installation standards be violated.

· The contractor must keep the work site clear of hazards, rope off any unsafe areas during the day, and clear all debris at the end of the day. The contractor is responsible for disposal of all debris/scrap/waste material at the end of the project.

Addendum one Conference room locations

Chancery conference rooms

· Atrium – Lower Level

· Indaba Conference room – Ground Floor

· Multi-Purpose conference room – Ground Floor

· Second Floor Conference room – Second Floor

· Management Conference room – Second floor

Conference room requirements:

Atrium/cafeteria area

· 1x 82-85" TV Screen, Plus Screen brackets.

· 1x Crestron DMPS3-300-C 3-Series® Digital Media™ Presentation System 300 Control System With Built in AMP

· 1x Power Supply for DM PW-4818DU

· 1x Crestron CEN-SWPOE-16 16 Port Managed POE Switch

· 2 x Crestron DM-TX-200-C-2G-B-T Wall Plate Digital media 8G+ Transmitter 200

· 2 x Crestron DM-RMC-4K-100-C 4K Digital Media 8G+® Receiver & Room Controller 100

· 8x CBL-HD-6 Crestron® Certified HDMI® Interface Cable, 18 Gbps, 6 ft (1.8 m)

· 2x CBL-VGA-AUD-6 Crestron® Certified Computer VGA Interface Cable w/Audio,6 ft

· 1x CBL-HD-30 Crestron® Certified HDMI® Interface Cable, 10.2 Gbps, 30 ft (9.1 m)

· 1x Crestron TSW-1060-B-S 10.1in Touch Screen

· 1x Crestron TSW-1060-TTK-B-S

· 1 x Crestron HD-DA-2

· 2 x Powered Speakers JBL EON612N

· 1 x 19” Rackmount screen( with HDMI input)

· Cat 6 Cabling

· Installation /program/ Cabling all to be marked clearly

· Incorporate existing Tandberg C40 from supplied from U.S. Embassy

· To be installed in existing rack.

· UPS APC 1500 Rack mount

· Cabling Diagram.

Indaba conference room:

Indaba room is a small 6 seater conference room that is used for Video conferencing, DVD Screening and 2 PC inputs from two separate networks and laptop input. Entire system is to be Crestron controlled

· 1x Crestron DMPS3-300-C 3-Series® Digital Media™ Presentation System 300 Control System With Built in AMP

· 1x Power Supply for DM PW-4818DU

· 1x Crestron DM-TX-201-C Digital Media 8G+® Transmitter 201

· 1x Crestron FT-TSC600-BALUM Flip Top

· 1x Crestron FTA-PWR-261 Flip Top™ AC Power Outlet Module, Single Universal

· 1x Crestron TSW-1060-B-S 10.1in Touch Screen

· 1x Crestron TSW-1060-TTK-B-S

· 2x NEC V423 42-Inch 1080p 60Hz LCD TV

· 1x Crestron Saros SB-200-P-B Sound Bar

· 1x CEN-SWPOE-5 5 Port POE Switch

· 1x HDMI Cabling ,CAT6 cabling

· 1 x Rack to accommodate all equipment

· Installation /Programming / Cabling all to be marked clearly

· Cabling Diagram.

· Incorporate existing Tandberg SX20 from supplied from U.S. Embassy

Multi-Purpose conference room Multi-Purpose room is a large 40-60 seater conference room that is used for Video conferencing, DVD Screening, TV Signals, 2 PC inputs (separate networks) and front and rear Laptop inputs. Entire system is to be Crestron controlled

· 1x Crestron DMPS3-300-C 3-Series® Digital Media™ Presentation System 300 Control System With Built in AMP

· 1x Power Supply for DM PW-4818DU

· 1x Crestron CEN-SWPOE-16 16 Port Managed POE Switch

· 1x Crestron DM-TX-201-C Digital Media 8G+® Transmitter 201

· 1x Crestron DM-TX-200-C-2G-B-T Wall Plate Digital media 8G+ Transmitter 200

· 2x Crestron DM-RMC-4K-100-C 4K Digital Media 8G+® Receiver & Room Controller 100

· 8x CBL-HD-6 Crestron® Certified HDMI® Interface Cable, 18 Gbps, 6 ft (1.8 m)

· 2x CBL-VGA-AUD-6 Crestron® Certified Computer VGA Interface Cable w/Audio, 6 ft

· 1x CBL-HD-30 Crestron® Certified HDMI® Interface Cable, 10.2 Gbps, 30 ft (9.1 m)

· 2x Crestron TSW-1060-B-S 10.1in Touch Screen

· 1x Crestron TSW-1060-TTK-B-S

· 2x NEC Multisync C981Q 98" C series 24/7

· 1x MXA910W Shure Ceiling Array

· 1x Crestron DSP 1283 Crestron Avia™ 12x8 Digital Signal Processor w/Dante™, USB Audio, AEC, & Audio Conferencing Interface

· 1x 8 Port POE Gigabit Network Switch

· 4x Crestron Saros ICI6T Ceiling Speakers

· Cat 6 Cabling 150m

· Installation /program/ Cabling all to be marked clearly

· DVD-Player (HDMI out) will be use as TV RF tuner –HDMI ( To select and view building TV signal)

· Incorporate existing Tandberg SX80 from supplied from U.S. Embassy

· To be installed in existing rack

· UPS APC 3000 Rack mount

Second floor Conference room Second Floor conference room is a large 60 seater conference room that is used for Video conferencing, DVD Screening, TV Signals, 2 PC inputs (separate networks) and front and rear Laptop input. Entire system is to be Crestron controlled

· 1x Crestron DMPS3-300-C 3-Series® Digital Media™ Presentation System 300 Control System With Built in AMP

· 1x Power Supply for DM PW-4818DU

· 1x Crestron CEN-SWPOE-16 16 Port Managed POE Switch

· 1x Creston DM-TX-201-C Digital Media 8G+® Transmitter 201

· 1x Crestron DM-TX-200-C-2G-B-T Wall Plate Digital media 8G+ Transmitter 200

· 2x Crestron DM-RMC-4K-100-C 4K Digital Media 8G+® Receiver & Room Controller 100

· 1x HD-EXT3-C-B-SYSTEM 4K HDMI OVER HDBT EXTENDER

· 10x CBL-HD-6 Crestron® Certified HDMI® Interface Cable, 18 Gbps, 6 ft (1.8 m)

· 2x CBL-VGA-AUD-6 Crestron® Certified Computer VGA Interface Cable w/Audio, 6 ft

· 2x CBL-HD-30 Crestron® Certified HDMI® Interface Cable, 10.2 Gbps, 30 ft (9.1 m)

· 3x Crestron TSW-1060-B-S 10.1in Touch Screen

· 2x Crestron TSW-1060-TTK-B-S

· 2x NEC Multisync C981Q 98" C series 24/7

· 1x NEC V423 42-Inch 1080p 60Hz LCD TV

· 2x MXA910W Shure Ceiling Array

· 1x Crestron DSP 1283 Crestron Avia™ 12x8 Digital Signal Processor w/Dante™, USB Audio, AEC, & Audio Conferencing Interface

· 1x 8 Port POE Gigabit Network Switch

· 6 x Crestron Saros ICI6T Ceiling Speakers

· Cat 6 Cabling 200m

· DVD-Player (HDMI out) will be use as TV RF tuner –HDMI ( To select and view building TV signal)

· Incorporate existing Tandberg SX80 from supplied from U.S. Embassy

· 1 x Rack to accommodate all equipment

· Installation /program/ Cabling all to be marked clearly

· UPS APC 3000 Rack mount

Management Conference room Management room is a small 12 seater conference room that is used for Video conferencing, DVD-Screening and 2 PC inputs from two separate networks

· 1x Crestron DMPS3-300-C 3-Series® Digital Media™ Presentation System 300 Control System With Built in AMP

· 1x Power Supply for DM PW-4818DU

· 1x Crestron DM-TX-201-C Digital Media 8G+® Transmitter 201

· 1x 4FT-TSC600-BALUM Flip Top

· 1x FTA-PWR-261 Flip Top™ AC Power Outlet Module, Single Universal

· 1x Crestron TSW-1060-B-S 10.1in Touch Screen

· 1x Crestron TSW-1060-TTK-B-S

· 2x NEC V423 42-Inch 1080p 60Hz LCD TV

· 1x MXA910W Shure Ceiling Array

· 1x Shure 300 DSP

· 1x 8 Port POE Gigabit Network Switch

· 2x Crestron Saros ICI6T Ceiling Speakers

· 1x CEN-SWPOE-5 5 Port POE Switch

· 1x HDMI Cabling ,CAT6 cabling

· 1 x Rack to accommodate equipment

· Incorporate of Tanberg MXP6000 (Supplied from U.S. Embassy)

· Installation /program/ Cabling all to be marked clearly

Compiled by: Pieter Bester, Yogesh Done, Rainer Ulbrich