Scope of work 586-20-110.pdf

SCOPE OF WORK

Project No. 586-20-110

Exterior Window Sealing and Cleaning

Refinish painted Exterior Surfaces and Roofing Replacement

July 6, 2022

Department of Veterans Affairs

G. V. (Sonny) Montgomery VA Medical Center

Jackson, MS

Date: 7/06/2022

Table of Contents

I. Scope of Work

II. Project Schedule

III. Schedule of values

IV. Asbestos Statement

I. Scope of Work

General

The Contractor will be required to furnish all necessary labor, equipment, tools, and materials for all work listed in this Scope of Work.

Where incidental work is required to accomplish work as described in this scope of work, said incidental work is implied and shall be included as part of the proposal. Prior to any work commencing in an area, the Contractor shall notify the COR of his intention to work in the desired area and shall schedule a walk-through with the COR to determine and document existing conditions. After the work is completed, the existing work areas shall be returned to their original state before final approval will be issued. After the completion of the project, contractor shall completely remove all debris and clean all surfaces in the work area. The Contractor shall submit a CD with copies of all operating and service manuals, material cut sheets including all material warranties for each device/ material installed or incorporated as part of the project. The Contractor shall receive all deliveries of materials, equipment, tools, or other goods off station, and transport them to the job site. The Jackson VA shall not accept deliveries for project purposes. The Contractor shall prepare and submit an excel spreadsheet listing all submittals required. The worksheet shall be submitted by the Contractor and reviewed and re-submitted as necessary for approval. The Contractor shall not proceed with any on-site work until the completion of the submittal process, or receipt of approval to proceed from the CO and COR without completion of the submittal process. Not less than 14 calendar days shall be planned for COR review of each submittal. Re-submittals shall be provided as required by the COR, and shall be treated as a new, separate submittal. Any non-lead time materials will only be paid for when installed. Any items identified as punch list items will be repaired or replaced prior to project closeout. Special care shall be taken to secure tools and project equipment during execution of the project as this is an active medical facility with admitted patients and long-term care patients in the community living center. Work cleanliness must be adhered to throughout the project. Sounds and vibrations must be kept to a minimum to avoid patient disruption. The COR reserves the right to stop work if sound and vibrations are impacting patient living. Irregular work hours may be required to minimize impact to Veterans and employees. The Service Provider shall warranty all work included for 1 year from the date of final acceptance. Warranty shall include all labor, parts, and materials necessary to ensure a complete and continual functionality of the work.

Before submitting a proposal, offerors are encouraged to make all investigations and examinations necessary to ascertain the existing site conditions and requirements affecting the full performance of the contract and to verify any representations made by the VA upon which the bidder will rely. Failure to have made such investigations and examinations will in no way relieve the contractor from its obligation to comply with all provisions and requirements of the contract documents.

One site visit will be conducted in which offerors will have an opportunity to review current conditions of the project areas.

All offerors shall submit with their bid a price breakdown for each item of work which shall be inclusive of all labor, materials, supplies, management including overhead and profit. Upon award, the contractor will be required to submit a complete schedule of values prior to the start of work.

The price breakdown will be utilized for negotiation purposes as needed for award. The schedule of values will be utilized for payment purposes and any negotiations as needed throughout the life of the project.

The successful offeror shall submit shop drawings, technical data for window sealant and glazing material, paint color selection samples, cleaning product labels, proposed completion schedule, name with contact information for the onsite superintendent (full time

– Required during any ongoing work).

SPECIFICATIONS:

The Contractor shall provide the following:

a. Labor and materials to install all components and materials.

b. Work shall be scheduled with facilities management to minimize impact on the facility.

After hours and weekend work may be required.

c. Have a valid hot work permit posted prior to doing welding, cutting, bracing, soldering metals and copper piping.

d. Have full and functional fire extinguishers available at the work area.

e. Clean the work area before leaving the premises.

POINT OF CONTACT:

The Contractor shall provide a point of contact for the administration of the project including the following.

Name:

Title:

Telephone Number:

Email:

QUALITY ASSURANCE:

The Contractor must be certified and licensed to perform the necessary work.

SAFETY REQUIREMENTS:

The service provider shall perform work in accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

INSURANCE/PERFORMANCE REQUIREMENTS:

The parties agree that the service provider’s personnel working on this purchase order shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The service provider shall be responsible for providing at a minimum:

i. Workers Compensation.

ii. Contractors/Professional liability insurance.

iii. Health examinations.

iv. Income tax withholding.

v. Social Security payments.

EDUCATION/TRAINING:

The Contractor shall provide the following certification/documentation to the Contracting Officer Representative:

a. Foreman: thirty (30) hours of OSHA training in Construction Safety and current TB test results.

b. Personnel: ten (10) hours OSHA training in Construction Safety and current TB test results.

c. Hold a hot work permit.

CHANGES:

The Contractor that is awarded this contract, is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price, or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increases.

REPORTING:

For services to be performed during normal working hours, the contractor shall report upon arrival to the facility and shall check in with the COR or shops foreman before performing any work and before proceeding to the job site. This check in is mandatory.

Weekly reports to be provided to the COR and all daily reports due at completion of the project.

Warranty letter due at the completion of the project.

WARRANTY:

Contractor shall provide a one (1) year total warranty for all equipment/services and labor covered in this project. This shall be in addition to the manufactures warranty as required in this scope of work.

CONFORMANCE STANDARDS:

All work shall be performed, and equipment shall function in conformance with all VA safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and all other applicable national standards.

SMOKING POLICY:

Smoking is not permitted within or around the VA except in designated areas.

BADGES AND PARKING:

All personnel are required to wear Vendor ID Badges noting all personnel’s personal name, and photo.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the individual VA Healthcare System Police Station. VA shall not validate or make reimbursement for parking violations of personnel under any circumstance.

HOURS/NATIONAL HOLIDAYS:

The Contractor shall perform the services as specified herein Monday through Friday except for National Holidays or approved exceptions.

Window Resealing

The Service Contractor shall reglaze (only cracked or broken windows for reglaze) and caulk all exterior windows on the VA Hospital campus including administrative and service building windows. Some of the windows may require removal and reinstallation along with recaulking to properly waterproof the window and the cost for this shall be included in the price proposal. All glazing and caulk incorporated into the project will require approval prior to use.

All glazing and caulk that is removed shall be collected and properly disposed of. The area around the buildings should be left free of any caulking material or any other debris. During the window resealing effort, any resealing required on the interior of the window to properly waterproof the window unit shall also be cleaned on the interior following the resealing effort.

It is roughly estimated the hospital campus contains 850 large windows, 950 medium windows and 975 small windows. The window size designation is based on “Large 25 square foot and larger”, “Medium - 6 square foot to 25 square foot”, and “small less than 6 square foot”. This is an estimate only and each Contractor shall verify the total number and size of all windows and their condition prior to bid submission. The bid shall be based on this stated window count and size for the required reglaze and reseal work.

Window Cleaning

The Contractor will be required to furnish all necessary labor, equipment, tools, and materials for cleaning all windows and glass doors at the VA campus. Washing shall be exterior only unless included in the preceding section and interior cleaning required on the interior of the I building west hallways on all floors and shall be left clean. The cleaning shall include window frames, ledges, and glass. Glass is clean when all window surfaces are without streaks, film, deposits, and stain and have a uniform bright appearance. Windows shall be cleaned in such a manner to minimum inconvenience and/or disturbance to building occupants. Work shall be subject to inspection and approval by CO and COR along with the end user.

Glass washing shall be done with clean water, cleaning solutions, and necessary equipment to remove all dirt, grease, or stains, and shall be left dry. The use of ammonia on the exterior or other cleaning agents shall be allowed in solution with the water, but only such materials will be allowed that are not injurious to painted, varnished, or building surfaces. All work shall be done in a professional workmanlike manner. Premises in the vicinity of the work shall be left clean. Vendor is to clean excess cleaning solution off window ledges and sills. All cleaning solutions shall be either no or very low VOC to minimize the odor for staff and patients.

When washing/glazing and sealing has begun on a building, the Contractor shall finish all glass in the building with no absences from the job unless due to weather. All exterior aluminum surrounding windows and structural glass in curtain walls shall be cleaned with an approved solution, necessary to remove all dirt, grease, or stains, that is not injurious to the finish. It is estimated the hospital campus contains 850 large windows, 950 medium windows and 975 small windows. The window size designation is based on “Large - 25 square foot and larger”, “Medium - 6 square foot to 25 square foot”, and “small less than

6 square foot”. The proposal shall be based on this provided window count and size/type for the required window cleaning work.

Refinish and repair existing exterior painted Surfaces

Provide all material, labor and supervision required for the completion of the repair and refinishing of exterior pre-cast panels, Columns, Metal painted siding, stucco finishes and, ceiling areas all as described below. All exterior nonpainted concrete surfaces on the buildings including narrow strips shall be pressure washed and cleaned. All exterior sign surfaces shall be cleaned per manufacturer’s recommendation. Work shall include proper preparation of all surfaces to be covered in accordance with product manufacturer’s instructions and application of a minimum two coats of elastomeric coating (for Concrete surfaces). Product shall be Tremco product Wall-Tite Elastomeric Coating or approved equal. Requests for substitution of product shall be submitted and approved prior to use.

Final coverage shall meet product manufacturer’s installation instructions and may require more than two coats to obtain proper coverage without excessive 1-coat wet film build-up.

All joint caulking shall be removed, joints shall be cleaned, and new caulking installed prior to painting.

Areas for repair and recoating shall include all exterior painted pre-cast panels on the VA campus. Also included are all painted Pre-cast columns, all ceiling areas that are currently painted on the exterior on the VA campus. Included are all metal and stucco surfaces. All includes the west elevation side of the building and the blue metal arch roof and the underside of roof and all metal components. The metal siding on the west side of the main hospital and the ceiling area under the ambulance entrance on the west side. All surfaces including concrete, brick, stucco, and metal shall be repaired prior to repainting.

The metal surfaces shall be prepared by removing all loose coatings and rust by scraping, sanding or other abrading method, all dull, glossy, slick, and/or non-porous surfaces shall be sanded. If mildew is present on any surface, it shall be removed with a solution of 3 parts water and 1 part bleach including multiple applications to accomplish satisfactory removal.

Allow solution to remain on the surface for 10 minutes, followed by rinsing with plain water and allowed to completely dry prior to coating. All surface areas to be painted shall be primed with an acrylic direct-to-metal solvent-thinned primer. The painting system shall be multiple coats of a high quality 100% acrylic exterior satin sheen paint system, minimum 2 coats. Color shall be selected by the VHA, and Contractor shall submit the proposed paint system and color chart for review and approval. The exterior repair work shall include the stucco finishes and the metal awning area over outpatient services, and any other areas on the campus needing repair prior to refinishing. All cleaning solutions and paint shall be no to very low VOC to prevent excessive odor for staff and patients.

It is roughly estimated the hospital campus contains a total of 59,785 square feet of painted surface categorized as follows; 38,865 square feet of various painted surfaces categorized as 1 level including all exterior ceilings. The area categorized as level 2 contains 8,090 square feet of various painted areas, this is defined as the elevation and equivalent to the second painted strip and the area above to the third painted strip above the ground on the south side of the facility. The area categorized as level 3 contains 5,850 square feet and level 4 contains 6,980 square feet and is the top of the exterior of the facility following the same definition of levels. Some of the level 4 areas can be accessed from the roof of the adjacent space. This is the estimated quantity the proposal shall be based upon. This unit of work includes all surface preparation, caulking, paint and labor per square floor and the level it applies to.

ROOFING

Contractor shall furnish all labor, tools, material, and supervision for the replacement of the roof systems labeled in Figure 1 as A, B, C, I Wing and Atrium. A description and scope for each roof section is described below.

Figure 1

Roof A – Located above Emergency Department and Police Locker Rooms

• Remove all rock ballast and membrane to light weight concrete deck (LWC). Replace any damaged LWC. Mechanically fasten base sheet per code.

• Adhere ¾” insulation cover board to LWC with crickets where ponding issues are present

• Install new 80 mil or equivalent TPO roof system (with full 30-year warranty)

• Contractor to remove and replace all flashing around this roof section to include a minimum

4 ½” coping sloped to drain with a minimum 8” vertical exterior flashing. This includes all wall flashing.

• As part of this roof section contractor must include the area above Police locker rooms

• Paint yellow setback line per OSHA code

• Reinstall and waterproof equipment supports and walkways

Roof B This is an existing ballasted single ply roof. Contractor should:

• Move rock to expose roof membrane. Remove existing membrane and stone mat

• Adhere ¾” insulation cover board to LWC per code with crickets where ponding issues are present

• Install new 80 mil or equivalent TPO roof system (with full 30-year warranty)

• Contractor to remove and replace all wall flashing around this roof, section to include a minimum of 8” Vertical flashing

• Reinstall ballast rock over new roof system

Roof C

• Remove roof membrane and wood decking from roof

• Remove roof to LWC deck

• Install new decking in covered area. Decking to be made of PVC boards.

• Adhere ¾” insulation cover board to LWC with crickets where ponding issues are present

• Install new 80 mil or equivalent TPO roof system (with full 30-year warranty)

• Contractor to remove and replace all wall flashing around this roof, section to include a minimum of 8” Vertical flashing

• Install new roof walk pads along wall from Montgomery Hall Evacuation Door to covered deck

• Reinstall and waterproof equipment, supports and walkways.

Roof I Wing

• Remove roof membrane and wood decking from roof including elevator shaft roof

• Remove roof to concrete deck (all areas)

• Adhere ¾” insulation cover board per code to LWC with crickets to prevent ponding.

• Install new 80 mil or equivalent TPO roof system (with full 30-year warranty)

• Contractor to remove and replace all flashing around this roof, section to include a minimum 4 ½” coping sloped to drain with a minimum of 8” Vertical exterior flashing and wall flashing adjacent to stair and elevator shafts

• Paint yellow setback line per OSHA code

Atrium Area Roof

• Remove all membrane to light weight concrete deck (LWC). Replace any damaged LWC.

• Mechanically fasten base sheet per code

• Adhere ¾” insulation cover board to LWC with crickets to prevent ponding

• Reinstall and waterproof equipment, supports and walkways

• Install new 80 mil or equivalent TPO roof system (with full 30-year warranty)

• Contractor to remove and replace all flashing around this roof section, to include a minimum 8” Vertical wall flashing and the full depth of the atrium frame

General All existing conditions of each roof section shall be field verified by the contractor prior to start of work. Questions will be accepted through the Contracting Officer for clarification by VA. Copies will be made available for any references throughout specifications upon request. The roof replacements in all areas shall consist of, but not be limited to, complete demolition of the existing roofing system to bare structure, removal of all abandoned curbs, pipe-stands, equipment pads, etc.; sealing of existing abandoned roof penetrations, surface preparation, replacement of flashings and all other roof-related elements, installation of new roof per specifications, reinstallation of lightning protection, installation of new walkway pads, new perimeter warning line per OSHA guidelines and final cleanup.

Estimated Quantity Roof Section A Area (SF) Flashing (LF) 290

Roof Section B Area (SF) 3700 Flashing (LF) 240

Roof Section C Area (SF) 2500 Flashing (LF) 220

Roof Section I Wing Area (SF) 8500 Flashing (LF) 500

Roof Section Atrium Area (SF) 3500 Flashing (LF) 500

II. Project Schedule The allowed duration for this project is 365 days from issued Notice to Proceed. Normal business hours of the medical center are Monday through Friday, 7:00am – 4:30pm.

Weekend work may be allowed at discretion of VA. Contractor to submit, minimum 3-day, advanced written request for weekend work for review by Contracting Officer Representative

(COR).

III. Schedule of values

All offerors on the work included in this scope of work shall submit with their proposal a price breakdown for each item of work which shall be inclusive of all labor, materials, supplies, management including overhead and profit. The schedule of values to be submitted after award shall include at a minimum the following:

1. Window resealing on a per each per size basis

2. Window cleaning on a per each per size basis

3. Refinish and repair existing exterior painted surfaces on a per square foot basis per defined level category (1 – 4).

4. Remove and dispose of existing roof on a per square foot basis.

5. New tapered insulation on a per square foot basis

6. Removal and replacement of all flashing with curb on a per linear foot basis

7. New decking and code compliant anchor system on a per square foot basis

8. Apply new TPO Roof with warranty on a per square foot basis

9. Reinstall all walkways , equipment and supports on a lump sum basis per roof

10. Paint yellow set back lines per OSHA standards on a per linear foot basis

IV ASBESTOS WARNING STATEMENT FOR CONSTRUCTION CONTRACTS IN ALL AREAS

EXCEPT I BUILDING, WAREHOUSE, CLINICAL ADDITION,

M SECTION (RADIATION THERAPY), AND OUTBUILDING STRUCTURES (Roads and Grounds, Mental Health Modular, Connex, Decon Building, Storage Sheds)

Due to the age of the facility, Contractor shall be aware of the potential for the existence of asbestos containing materials. The facility has an asbestos assessment prepared to EPA AHERA Standards. The Assessment can be reviewed during normal business hours by contacting the Facility Safety Section at ext. 51528 or 51329.

However, the Assessment does not look behind walls, above plaster or suspended ceilings, or underneath presently exposed roofing. Contractor will use caution when working in areas built prior to 1981 especially when breaching walls, hard ceilings, or sealed chases which are not surveyed during an AHERA Assessment

Should the Contractor encounter asbestos materials, the Contractor shall notify the facility Safety Section BEFORE proceeding. Asbestos related work EXCEPT removal identified in the initial project documents will be handled as a change order(s) to the existing contract or separate contract and the cost of such work is NOT to be included in the initial contract bid price.

Disturbance or removal any suspected asbestos containing material shall be in accordance with OSHA, EPA, and Mississippi Department of Environmental Quality protocols and done by properly qualified persons

Any release of asbestos shall cause contractor to immediately stop work and contact the Facility Management Office at ext. 51329 or 51528 during normal business hours or the Boiler Plant at ext. 51537 after hours.