Scope_HHHSP_Restaurant_Door_Replacement.pdf

STATEMENT OF WORK FOR HENRY HORTON STATE PARK RESTAURANT AND VISITOR CENTER DOOR

REPLACEMENT

LOCATION: Henry Horton State Park PROJECT START DATE: 10 Days After Award

ADDRESS: 4209 Nashville Hwy., Chapel Hill, TN

37034

PROJECT COMPLETION DATE: Within 60 days

TDEC Project Manager: Zuri Maxwell Contact Information: zuri.maxwell@tn.gov

This invitation for bids is for a one-time purchase to furnish all material, equipment, supplies and labor necessary to remove and replace the visitor center and restaurant storefront doors at Henry Horton State Park.

General Conditions

1) Work shall begin within 10 days after receipt of purchase order unless an exception is granted by the Facilities

Management Regional Manager. All project work shall be done by contractor within 60 days weather permitting and material lead time.

2) The Contractor shall possess a minimum of BC-B(sm), BC-6 license or higher to submit bid.

3) All work shall comply with state-approved versions of the International Building Code, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

4) Only the Middle Tennessee Facilities Management Office (MTRO) can approve any alterations, modifications, or substitutions to the written scope, specifications, or requirements of the project. No additional work shall be authorized unless pre-approved by the MTRO.

5) The Contractor shall keep the jobsite clean and safe and leave it in a neat and tidy manner.

6) All material substitutions must be pre-approved by the Middle Tennessee Facilities Management Office.

7) All materials shall be installed per manufacturer’s recommendation and best practice.

8) All dimensions listed are approximate. The contractor is responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to any bidder neglecting to visit the site and verifying dimensions and conditions.

9) All bids over $100,000 shall include provisions for a payment bond in the amount of twenty-five percent (25%) of the contract price.

General Scope of Work

Description of Demolition

Demolition includes - properly disposing all trash, debris, and material off park property, unless otherwise noted.

• The Contractor shall remove exterior doors, adjacent windows, and material inside structural frame that will be replaced.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or

Pre-Approved Equal

Specific Requirements

Sliding Door Record, Stanley, or equal.

Series 5100, Bi-parting, dark bronze, SX panel (swing away egress), 60.5-inch minimum door opening, 120VAC, 15A, 60Hz.

Slide/Fold Door Record, Stanley, or equal.

Series 4500, Infold, dark bronze, break away, 42-inch minimum door opening (ADA), 120VAC, 15A, 60Hz.

Manual Doors Tubelite, Karwneer, or equal.

Dark Bronze, 2 1/8-in vertical stiles and top rail, 10-in bottom rail, ADA accessible. (Minimum of 32-in for clear width of doorways).

Thumbpiece

Opener Device

Precision, Dormakaba, or equal

Model # 3R01715A630, Mechanical Trim Device, Stainless

Steel.

Push Bar Device Von Duprin, Precision, or equal

Model # RX99EO 3 313, Dark Bronze, Mechanical lockset, Touchbar.

Door Closer

Device

LCN, Yale, or equal Model # 4040XP-REG DKBRZ, Hydraulic, No-hold Open, Dark

Bronze.

All brands and models not listed specifically above must be pre-approved to be considered for contract award. Pre-approval shall be obtained by emailing TDEC Procurement at procurement.property@tn.gov before submitting a bid. The State of Tennessee reserves the right to reject any brand or model not listed above in its sole discretion.

Specific Instructions

VC/RESTAURANT DOORS AND WINDOWS

1) All measurements are approximate, and the Contractor shall be responsible for all final measurements of doors and frames.

2) The Contractor is responsible for repair, replacement, or restoration if any damages occur on park property.

3) All materials shall be installed per manufactures recommendation and best practice.

4) The Contractor shall ensure that all doors and frames shall match existing color.

5) The Contractor shall ensure all doors and windows installed are double paned, Low-e, Argon filled tempered glass and meet industry standards for durability, and security.

6) The Contractor shall ensure doors comply with ADA and local building code requirements.

7) The Contractor shall reuse the BEST lock cores of all doors being replaced.

VISITOR CENTER DOORS AND FRAMES

1) There will be a total of (4) sliding doors to be installed at the Visitor Center.

a. The exterior sliding doors are to be structurally attached in replacement of the pre-existing double doors.

b. Door system shall include frames, motors sensors, mechanical lockset, emergency egress capability, and structurally anchored.

c. Provide and install electrical wiring to connect the door to the power supply and integrate backup systems (e.g., battery or manual operation in the event of power failure).

2) Provide and install at north and south entry (2) exterior mounted bi-parting sliding doors.

3) Provide and install at east and west entry (2) exterior mounted slide/fold doors.

4) Provide and install automated sensors for motion detection and ensure smooth operation of the opening/closing mechanism.

a. Test the door systems for functionality, including speed, safety sensors, and manual override capabilities.

RESTAURANT DOORS AND FRAMES

1) There will be (1) exterior mounted bi-parting sliding door to be installed at the Restaurant.

a) The exterior sliding door is to be structurally attached in replacement of the pre-existing double door.

b) Door system shall include frames, motors sensors, mechanical lockset, emergency egress capability, and structurally anchored.

2) There will be a total of (3) manually operated exterior doors to be replaced with framing at the Restaurant.

a. The (3) exterior doors are to be re-framed with aluminum to fit pre-existing door location. Doors are approximate and will need to be custom to fit structural space.

b. Hardware shall be push (panic) bar device on interior, open/close device, and thumbpiece pull device on exterior.

c. Hardware shall be compatible with BEST lock cores (deadbolt).

3) Provide and install at side entry (1) 75-in x 85-in exterior aluminum double door encased by a 75-in x 110-in structural frame with new transom windows above door, and a 1-in x 2-in removeable mullion.

4) Provide and install at patio entry (2) 36-in x 85-in exterior aluminum single door encased by a 110-in x

110-in structural frame (curtain wall) with (3) transom windows and (2) side light windows.

Additional Conditions

1) This is a turnkey job. All aspects of this job shall be left in a finished condition: All finish work, and final cleanup are included in this contract.

2) All bidders are advised to visit site to verify all conditions and dimensions. No allowance shall be made by agency due to any bidder neglecting to visit the site and verifying dimensions and conditions.

3) The Contractor shall be responsible for determining where all utilities are on the job site and take care to protect the utilities, including any underground utilities around the job site area, from any damage caused by the demo/construction. If damage occurs, the Contractor shall repair damage within a 24-hour period from the time of occurrence.

4) Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of Facilities Management, Middle TN Regional Office (MTRO) before any additional work or material are supplied.

5) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible.

During the construction period, the Contractor shall coordinate construction schedules and operations with the park manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

6) The Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

7) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause.

8) Project Team:

a) The contractor will name a project manager, who will be a full-time employee of the contractor.

b) The contractor will name a project safety coordinator, who will be a full-time employee of the contractor.

9) Subcontractors:

a) Unless authorized by the procurement office of the Department of Environment and Conservation, subcontractors are not permitted. All work must be performed by the contractor, by employees covered under their worker’s compensation insurance.

b) All work performance under this Contract shall be under the full-time direction of the Contractor. The

Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

10) Workmanship is to be warrantied for not less than one year from date of final inspection. Materials shall be warrantied as per manufacturer’s warranty.

11) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, and all work accomplished in a manner acceptable to Facilities Management.

12) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

13) The Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

14) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the contractor and/or his/her sub-contractors or employees.

15) At all times, the Contractor shall have a copy of project specifications, permits, and certificate of insurance on-site.

16) All bids shall be submitted to TDEC Procurement in accordance with the bid event instructions posted on

Edison.

17) All invoices shall be submitted for payment upon project completion. A copy of the invoice shall be submitted to:

Teresa Bell, 615-797-9701, teresa.bell@tn.gov, MTRO, 2000 Jackson Hill Rd, Burns, TN 37029.

18) Payment terms are 45 days upon completion of the project and submission of a proper invoice.

19) Facilities Management Regional Contact for this project is:

Regional Manager: Don Myatt, 615-218-7697, don.myatt@tn.gov

Project Manager: Zuri Maxwell, 615-906-0732, zuri.maxwell@tn.gov

20) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. The Contractor shall have insurance as shall protect the contractor from claims which may arise out of or result from the contractor’s operations under the contract and for which the contractor may be held legally liable, whether such operations be by the contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable. Sub-contractors (who must be approved in advance of performing any work associated with this contract) shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, and shall show proof of insurance and have workers compensation. The minimum acceptable limits of coverage are:

a) General Liability: $1,000,000.00

b) Automobile Liability: $1,000,000.00

c) Workers’ Compensation: $1,000,000.00

i) Unless exempt from workers’ compensation.

21) Past performance by the contractor is an evaluation factor.

a) Contractors who have had prior contracts terminated for cause by the State of Tennessee prior are excluded from consideration.

b) Contractors with no prior experience on similar projects may be excluded from consideration.

c) Contractors may list past projects of similar size and scope to facilitate evaluation of contractor past performance:

22) Note: If the Contract resulting from this ITB is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation.

23) All work performance under this Contract shall be under the full-time direction of the Contractor. The

Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

24) The Respondent shall confirm that all employees, subcontractors, and laborers hold all necessary and appropriate business and professional licenses to provide goods or services as required by the Contract.