Scope-BI MEDICOM Base Stations.docx

MEDICOM UHF Base Radio Network – Hawaii County

SCOPE:

1. Purpose The State of Hawaiʻi seeks a qualified radio communications vendor to provide short-term maintenance and repair services for the Medecom UHF Base Radio Network serving hospital facilities on Hawaii Island.

This six-month contract is an interim measure to ensure continuous operation of the existing system until a long-term modernization effort is implemented.

2. System Overview

· The current system consists of Motorola XTL-5000 Consolettes, desk sets, power supplies, and associated UHF antennas and feedlines.

· Primary locations:

· Hilo Benioff Medical Center

· Queens North Hawaii Community Hospital

· Kona Community Hospital

· Kohala Hospital

· Hale Ho’ola Hamakua

· Ka’u Hospital

· All sites operate on licensed UHF Medecom frequencies used for hospital-to-ambulance and inter-facility coordination.

· Equipment is considered end-of-life and requires ongoing service support and functional replacements to sustain reliability.

3. Required Services Vendor shall:

1. Maintain all Medecom base-radio sites in operational condition throughout the contract term.

2. Provide 24/7 emergency response for critical outages.

3. Meet the following restoration timeframes:

· Response and restoration within 6 hours of notification.

4. Maintain, at minimum, the following spare equipment on Hawaii County for immediate deployment:

· (1) Spare UHF Consolette (XTL-5000 or functionally equivalent)

· (1) Spare Desk Set

· (1) Spare Power Supply

· (1) Spare UHF Base Antenna and sufficient coaxial line/connectors

5. Perform one preventive-maintenance inspection during the six-month period to verify:

· Radio transmit/receive power and audio quality

· Desk-set operation and cabling integrity

· Power-supply voltage and conditioning

· Antenna and feedline VSWR

6. Provide written service reports for each visit or repair, detailing issues found, actions taken, and any parts replaced.

4. Replacement and Compatibility If an existing component (e.g., XTL-5000 Consolette or Desk Set) cannot be repaired, the vendor may install a temporary or functionally equivalent replacement compatible with current Medecom frequencies and desk-set interfaces.

All substitutions must be pre-approved by the contracting agency prior to installation.