SCO-25-30005-01A Addendum 1.pdf

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Cabarrus YDC Building Automation System Renovation

Addendum #01

Pre-Bid Meeting Minutes

October 28, 2026

Project: Cabarrus YDC BAS Renovation

850 Holshouser Rd.

Concord, NC 28027

SCO # 25-30005-01A

Engineering Project # 24006JJ

1. INTRODUCTION & SIGN IN SHEET

a Kerby Smithson from RVE conducted the meeting and thanked everyone for attending.

b Everyone in attendance introduced themselves and signed the attendance sheet (attached)

2. BID OPENING

a Bid Opening Date: 11/17/2026 b Bid Opening Location: Cabarrus Youth Development Center, 850 Holshouser Road, Concord NC, 28027 c Bid Opening Time: 11:00 am d Delivery Methods:

1. Hard copies in sealed envelopes hand-delivered to the project site, Cabarrus Youth Development Center, 850 Holshouser Road, Concord NC 28027 on the day of the Bid Opening only.

2. Hard copies in sealed envelopes to the office of NCDPS Engineering, 3040 Hammond Business Place, Suite

105, Raleigh, NC 27603 (hand delivered or sent by USPS or private courier), care of John Sloan. Note that hard copies delivered in this manner must be received by 3PM on the day prior to bid opening. It is the bidder’s responsibility to confirm with John Sloan that their bid was received on time (contact info below).

3. PERFORMANCE AND PAYMENT BOND, INSURANCE REQUIREMENT

a BID BOND IS REQUIRED with the Bid b To be provided after bid opening by the selected bidder

PERFORMANCE BOND and PAYMENT BONDS ARE REQUIRED

Insurance requirements as per the State of NC

⚫ Your COI MUST include the following language under ‘Additional Remarks’ (no exceptions will be granted)

⚫ Notwithstanding the preprinted cancellation provisions on this form, coverages afforded under the policies will not be canceled, reduced in amount nor will any coverages be eliminated until at least thirty (30) days after mailing written notice, by certified mail, return receipt requested, to the insured and the owner, of such alteration or cancellation.

4. BID ADDENDUM

a This document is Addendum #01Pre-Bid Meeting Minutes b Be certain to acknowledge receipt of all the project addendum on the Bid Proposal Form, from the project manual, that you will use to bid c Further addenda will be issued as needed

5. BIDDING

a If your bid package is not completed correctly, your bid will be disqualified.

b If you have any questions about what forms you need to use, how to fill them out, what to include or not to include, etc., please contact the Designer (see contact information on last page).

c All Bids must be in a sealed envelope with the proper information written on the outside of the envelope.

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6. PROJECT SCHEDULE

a The Contract Time for this Project shall be 180 consecutive calendar days from the date of the Notice to

Proceed to Final Acceptance. Additionally: The maximum time for interruption of domestic hot water service to

Building 100 (B) in Alternate P1 shall be seven [7] consecutive calendar days.

7. INCLEMENT WEATHER

a No extension of the Contract Time will be granted except upon documented proof that delays resulted from weather conditions exceeding the average number of anticipated weather days for the applicable month, as determined in accordance with NOAA climatological data (5 year average), or from unforeseen conditions beyond the Contractor's control

8. SECURITY

a Security requirements for contractors: Specification Section 01 11 00 Security Requirements were reviewed. The contractors shall familiarize themselves with all requirements.

b Site specific security requirements are as follows:

Contractor may store tools in a locked job box that can be stored overnight within a locked room. The box itself shall be locked to something fixed within the room.

Ladders shall be double locked. Site ladders may also be made available for use.

Food must be brought in within clear sealed containers. Beverages must be sealed.

c Cellphones: supervisors only may carry cell phones at the site. They must be documented and checked upon arrival and departure each day.

d PREA training will be required for all contractors on site

9. BID SUBMITTALS

a Must included the following, available in the Project Manual

Form of Proposal

Bid Bond

10. COMMUNICATION

a NCDPS Engineering Project Manager, John Sloan (john.sloan@ncdps.gov) must be copied on all email communications with the engineers, and site contact(s), with no exceptions.

11. PROJECT DESCRIPTION & SCOPE OF WORK

a Base Bid Description/Scope: Base scope includes installation of a new Building Automation System (BAS), a new smoke control system integrated with the existing fire alarm system, and a new fire alarm panel at the YDC facility. The project includes alternates P1 for replacement of domestic hot water heaters at the YDC facility as well as P2 for domestic hot water heater replacement at the adjacent JDC facility.

b Alternate Description/Scope

Alternate No. [OP-1] Owner Preferred Brand Alternate: Use Distech ECY Series BAS Controllers

Alternate No. [P-1] Replace domestic water heaters in Cabarrus YDC Buildings

100 (B), 300 (G) and 600 (F)

Alternate No. [P-2] Replace domestic water heaters in Cabarrus JDC Buildings

Kirk and McWhorter c Unit Price Description/Scope

No. [1] Replacement-in-kind of a failed smoke damper, size 12”x28”

No. [1] Replacement-in-kind of a failed smoke damper, size 18”x18”

No. [1] Replacement-in-kind of a failed smoke damper, size 18”x20”

No. [1] Replacement-in-kind of a failed smoke damper, size 18”x22”

No. [1] Replacement-in-kind of a failed smoke damper, size 20”x48”

No. [1] Replacement-in-kind of a failed smoke damper, size 26”x26”

No. [1] Replacement-in-kind of a failed smoke damper, size 28”x28”

No. [1] Replacement-in-kind of a failed smoke damper, size 28”x108” mailto:john.sloan@ncdps.gov

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No. [1] Replacement-in-kind of a failed smoke damper, size 32”x136” d Notifier FACP

The FACP at the YDC will be replaced as a part of this project, but it is not a full fire alarm system replacement. The new FACP must be compatible with the entire existing Notifier system and be capable of adding the smoke control functions. Because of the need for compatibility, the new FACP must be a

Notifier brand panel.

12. PROJECT DOCUMENT REVIEW

a The Contractor shall thoroughly review all drawings, specifications, and project documents prior to submitting a bid. Any discrepancies, omissions, conflicts, constructability concerns, or questions regarding the scope of work shall be submitted in writing during the pre-bid period. Failure to submit such questions before bid closing shall constitute the Contractor's acknowledgment that the Contract Documents have been fully reviewed, are complete and constructible, and include all work necessary to provide a complete project. No additional compensation or time extensions will be granted for conditions that were identifiable during the pre-bid review.

b RVE reviewed the Bid Documents with everyone in attendance to point out the most important highlights

13. SITE WALK-THROUGH

a Main data room with existing FSCS and BAS Supervisor and location where JACE will be installed b New FSCS location in the lobby c Main electrical/mechanical rooms d Housing Bldg. 300 aka Bldg. G (a typical housing pod) e McWhorter Bldg. Penthouse and FACP f Kirk FACP

14. LOGISTICS

a There is plenty of outdoor laydown area at the site (observed during walk through) b Contractor may use site electricity and water at no charge c Deliveries – the Designated Facility Contact is to be made aware of all deliveries 2 days in advance via email.

d Temporary Toilet Facilities – Contractor must provide at least 1 portable toilet. Indoor staff restrooms may also be utilized.

e Normal Work hours are from 7:30 am to 6:00 pm Monday through Friday

Any work that is to be performed outside of normal work hours must be requested via email at least 5 days in advance

⚫ Requests sent to:

Designated Facility Contact: Director Daniels cc: Designer/Engineer: Kerby Smithson Kerby.Smithson@rve.com cc: Construction Administrator: Mike Szigeti Michael.Szigeti@rve.com cc: NCDPS Project Manager: John Sloan john.sloan@ncdps.gov

⚫ Request(s) must list what they are for and the purpose of completing the work outside of normal work hours, what day/date, from what time to what time (be conservative but realistic) and contractor must receive written confirmation via email from facility contact before proceeding.

f Contactor may park a storage container at the site g Contractor must haul away all of their own trash and scrap metals

15. SUBCONTRACTOR SITE WALK-THROUGH

a Walk-throughs for sub-contractors are scheduled for Tuesday, 11/3/2026 at 10:00 am, and Thursday, 11/5/2026 at 10:00 am.

b Email Kerby.Smithson@rve.com, Michael.Szigeti@rve.com, and john.sloan@ncdps.gov to confirm prior to the day of

16. QUESTIONS

a Bidders shall submit questions in writing to Kerby.Smithson@rve.com, Michael.Szigeti@rve.com, and john.sloan@ncdps.gov b Question deadline is as follows.

November, 6, 2026, 5:00 pm mailto:Kerby.Smithson@rve.com mailto:Michael.Szigeti@rve.com mailto:john.sloan@ncdps.gov mailto:Kerby.Smithson@rve.com mailto:Michael.Szigeti@rve.com mailto:john.sloan@ncdps.gov mailto:Kerby.Smithson@rve.com mailto:Michael.Szigeti@rve.com mailto:john.sloan@ncdps.gov

Page 4 | 4 c All addenda must be submitted no later than 7 days prior to bid date d Questions asked during pre-bid meeting:

For the maximum 7 days of DHW shutdown at the YDC, will night / weekend work be allowed?

⚫ Yes

Will each pod need to be checked out and the smoke control certified before moving to the next one?

⚫ No. Because the existing smoke control system is non-operational, the site is already on a permanent fire watch. The smoke control checkout can occur at completion of construction.

Does Alt P-1 require any new roof penetrations?

⚫ No, existing flue roof penetrations will be reused. Refer to Sheet P-101(detail number 5 and keyed note

2) and sheet P-500 (detail 3) for details.

Can you provide an RCP plan to establish ceiling types?

⚫ Yes, see attached RCP pages from the 2003 Record Drawings of the original construction.

What is the construction cost budget for the project?

⚫ $785,000

Can a mechanical or electrical contractor bid this as a Prime?

⚫ No. We have confirmed with SCO that for this scope of work, it must be bid by a General Contractor with an unlimited license.

17. Attachments a Attendees List b RCP pages from 2003 Record Drawings