SCO-25-29801-01A-Addendum #1.pdf
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- Attached to
- North Carolina Department of Adult Correction
- Solicitation number
- SCO-25-29808-01A
- Issued by
- Alexander County, North Carolina
About this file
This is Addendum No. 1 to the sealed bid solicitation issued by the North Carolina Department of Adult Correction, Division of Engineering & Construction Management for fire alarm replacement at Alexander Correctional Institution located at 633 Old Landfill Road in Taylorsville, North Carolina. The project (SCO #25-29808-01A, Job Order #4899, Contract #C11873) involves replacing all fire alarm-related devices and panels, including electrical and mechanical controls throughout the facility. The base bid scope includes removing and replacing fire alarm detectors, duct detectors, initiating and control devices, notification devices, low-voltage wiring, and conduit and boxes. The aspirated system within dormitory chases will be replaced with smoke detectors wired to the new fire alarm panel via existing wiring. A mandatory pre-bid conference was held on August 13, 2026 at 10:00 a.m. at Alexander Correctional Institute. The bid opening is scheduled for August 27, 2026 at 2:00 p.m. at NCDAC DECM, Door #4, 2020 Yonkers Road, Raleigh 27604. Written questions must be submitted to Mark Lyons no later than August 18, 2026 at 3:00 p.m. The contract term is 365 consecutive calendar days from the Notice to Proceed date, which is anticipated in the November-December timeframe following the 4-6 week state contracting process. Additional site visits may be coordinated through Allen Huffman (Maintenance).
Bidders must submit a 5% bid bond, cash deposit, or certified check with their proposal, with written costs provided in both words and numbers. Performance bonds and payment bonds, each equal to 100% of the contract price, will be required upon award. Payments will be made monthly based on progress reports and inspections, with 95% of monthly estimates paid upon approval and final payment upon completion and acceptance. The contractor must meet security requirements including background checks for all personnel, PREA training for approved workers, and daily tool inventories. Work in dormitories will proceed one pod at a time with officer escorts in occupied areas, while work in the Enterprise Warehouse and Sewing Plant must occur outside normal Monday-Friday 6:30 a.m. to 3:00 p.m. operating hours. The contractor is responsible for providing temporary power, water, and toilet facilities unless existing sources are available and approved by the facility. All fire alarm and electrical systems must be inspected and accepted by the SCO electrical inspector, with pre-test reports required before inspection calls. Minority Business Enterprise (MBE) requirements apply, and bidders must complete either Affidavit A or B. This addendum includes pre-bid meeting minutes and sign-in sheets and becomes binding upon acknowledgment on the Form of Proposal.
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Other files
| File | Type | Posted |
|---|---|---|
| SCO-25-29808-01A-NTB.pdf | ||
| SCO-25-29808-01A-Addendum # 2.pdf | ||
| SCO-25-29808-01A-Addendum # 3.pdf |
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Text version
Josh Stein, Governor Leslie Cooley Dismukes, Secretary
Job Order No.
Contract No.
C11873
Alexander C.I. Fire Alarm Replacement
633 Old landfill Road Taylorsville, NC 28681
8/18/2026
Addendum No. 01
A. Additional Project Information:
This addendum is being issued to publish the meeting minutes from the pre-bid conference held
8/13/2026. Any additional request for information will need to be received in writing by Mark Lyons, no later than 8/18/2026 at 3PM to allow sufficient time for a response to be submitted to all parties invested.
This addendum is hereby made part of the bid documents and will be binding under the contractual agreement entered into between the bidder and the North Carolina Department of Adult Correction, Central Engineering. Acknowledge receipt of this Addendum in the space provided on the bottom of the signature page of the Form of Proposal. Failure to do so may subject the Bidder to disqualification.
This addendum consists of 1 page with 4 pages of attachments, totaling 5 pages.
Attachments: Pre-bid meeting agenda and minutes (2 Pages)
Pre-bid meeting sign-in sheet (2 Pages)
Josh Stein, Governor Leslie Cooley Dismukes, Secretary
Alexander C.I. Fire Alarm Replacement Pre-Bid Meeting Minutes
Project: 633 Old landfill Road Taylorsville, NC 28681
State Project ID Number: SCO # 25-29808-01A DAC DECM Job Order # 4899
Date: 8/13/2026 | Location: Alexander Correctional Institute Taylorsville, NC | Time 10 AM
1. INTRODUCTION & SIGN IN SHEET
2. PROJECT DESCRIPTION & SCOPE OF WORK
a. Base Bid is to change out all fire alarm related devices and panels, electrical/mechanical controls as necessary within the facility. The aspirated system within the chases of the dorms will be replaced with smoke detectors and wired to the new fire alarm panel via the existing wiring of the existing demolished aspirating detectors in the mechanical rooms.
b. Alternates (None)
c. Unit Price
1) Remove/Replace FA Detector
2) R/R Duct Detector and associated control devices
3) R/R FA Initiating and Control Devices
4) R/R FA Notification Devices
5) R/R low-voltage wiring
6) R/R Conduit & Boxes
3. BID OPENING
a. Date: 8/27/2026
b. Time: Opening at 2 PM
c. Location: NCDAC DECM, Door #4,2020 Yonkers Road Raleigh 27604
d. Bid Delivery: If mailing, (UPS/FedEx are preferred) I would urge sending it a week ahead, or overnight 48 hrs before the bid opening. Ultimately it is your responsibility to get the bid to me. Feel free to email Mark Lyons prior to bid opening to confirm.
Sealed envelope, “Bid Enclosed”, to my attention
4. QUESTIONS DURING BID
a. Bidders can submit their questions in writing to Mark Lyons
b. If any additional site visits are needed, get in touch with the Allen Huffman (Maintenance).
c. Question deadline is 8/18/2026, 3:00pm
5. BID ADDENDUM
a. Addendum 1 will be issued soon, that will include this meetings minutes and a scan copy of the sign-in sheet
b. Final addendum to be issued by 8/20/2026
c. Acknowledge receipt on Bid Form
6. PROJECT SCHEDULE - (365) consecutive calendar days from Notice to Proceed Date. Contracting with the State Construction Office should take anywhere from 4-6 weeks. I would expect a Notice to Proceed Date around the November-December timeframe. While working in dorms, work will be one pod at a time. Admin areas will not require an escort, areas past the sallyport or visitation will require an escort. While working in the Enterprise Warehouse/Sewing Plant, work will be completed outside the working hours of Mon.- Fri. 6:30 AM - 3PM.
7. PAYMENT & INSPECTIONS
a. Monthly progress meetings will be required, and payments will be based on monthly progress reports.
b. All fire alarm and electrical systems must be inspected and accepted by the SCO electrical inspector.
c. Pre-test reports must be submitted before calling for inspections.
8. LOGISTIC
a. Laydown area- Contractor expected to work with facility contacts to establish a secure laydown area.
Material deliveries should be coordinated with the staff at Alexander CI
b. Existing Utility & Temporary Utility – Temporary power to be provided by the contractor, unless available.
Temporary water is to be provided by contractor unless an existing source is available, operational, adequate, and agreed upon for use by the owner and facility contact.
c. Temporary Toilet Facilities - Temporary toilets to be provided by the contractor. Exact location to be discussed during the pre-construction meeting.
9. SECURITY
a. DAC Security requirement for contractors – All contractor’s workers, subcontractors workers, and other personnel that will be entering the facility will be required to complete a background check. The form is located in the project manual. There are no fees or charges associated with the background check.
b. Site specific Security requirement – After approval, those individuals will be required to perform PREA training. (an hour or two training) No fees or charges associated with the training. If working in occupied areas, inmates will be escorted by an officer, one at a time.
c. Work hours & break time – To be coordinated with facility contacts. Weekend work? Sewing plant hours are M-F 6:30-3PM The sewing plant portion of the work will occur outside of those days and times.
d. Cellphone – Site superintendent may be allowed, but it will be closely coordinated with the facility. A person in charge of the crew (site superintendent, foreman, etc.) must always be onsite. That person’s contact information will be submitted at the beginning of the project.
e. Tool box & hazardous tools – Review “Tool Control” portion of Section 011100
a. Daily inventory will be required at the start and end of each day
b. An officer will be assigned to always escort the crew
f. Ladders
g. Inclement weather
10. REQUIRED BID SUBMITTALS (Please note that the project manual PDF is bookmarked with the specification section. All of these are located at the end of the project manual)
a. Form of Proposal
a. For base bid, provide the written cost out with words and the numbers where space has been provided. Please be sure the numbers and written words match.
b. Bid Bond
a. Cash deposit, certified check, or bid bonds are required for 5% of the proposal. If providing a bid bond, please use the state’s bid bond form provided in the project manual.
c. MBE
a. Follow MBE requirements and fill out either Affidavit A or B, only one should be filled out.
11. PERFORMANCE AND PAYMENT BOND, INSURANCE REQUIREMENT
a. Will be required on this project. They are not required with the bid, but the bidder must be sure they are capable of bonding in the amount of the bid provided.
b. Bidders should review the insurance coverages, cancellation language, and endorsement requirements and make sure the can meet those requirements.
12. SITE WALK-THROUGH
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