Schedule B 340 LSS_Janitorial-Agency Building.xlsx

XLSX spreadsheet 40 KB Posted May 2, 2019

Attached to: Branch 340/Janitorial/Suttons Bay/Secretary of State
Solicitation number: RFP - 231 - 190000001545
Issued by: Leelanau County, Suttons Bay Village, Michigan

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Written by GovTribe AI · Apr 3, 2024

This document is a Schedule B for a janitorial services contract opportunity with the Michigan Department of State for the Branch 340 building located in Suttons Bay, Michigan. The contract term is 18 months with one 6-month option, beginning on 6/1/19 and ending on 11/30/20. The contract requires janitorial services 5 days per week, including daily cleaning of offices, restrooms, lobbies, corridors, and other areas totaling 900 square feet. Periodic services such as carpet cleaning, floor maintenance, and window washing are also required. The contract is subject to the Sheltered Workshop Sections of P.A. 431 of 1984, and bidders must indicate a profit in their proposals.

Pricing is required for basic janitorial wages, annual business costs, and periodic services. Bidders must also provide quotes for additional services such as emergency cleaning, infectious disease control, and miscellaneous facility maintenance. The contract opportunity is located in Leelanau County and the village of Suttons Bay. The recommended level of insurance risk for this contract is moderate.

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Other files

File	Type	Posted
340 MDOS Cover Letter.docx	DOCX document	May 2, 2019
340 proposal-instructions-confidential-treatment-vendor-questions-worksheet.docx	DOCX document	May 2, 2019
340 Standard Contract Terms 02 2019.docx	DOCX document	May 2, 2019
Schedule A - SOW 340.pdf	PDF	May 2, 2019

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Std Janitorial LSS

Schedule B - Location Specification Sheet (LSS)
Request For Proposal (RFP) 231 180000001545	Price Proposal Directions
Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.	1. The tab titled "XXXXX LSS" lists the services and freuqencies required at this location from this RFP.

2. The tab titled "XXXXXX Pricing" is where the bidder fills in the appropriate fields, highlighted in blue, to provide their price quote for this RFP.

A. Contract and Program Manager Information
CONTRACT INFORMATION
CONTRACT TERM:	Years	Months		OPTIONS:	# Options	Years
	1	6			1	1
CONTRACT START DATE:	6/1/19			CONTRACT END DATE:	11/30/20
CONTRACTING AGENCY:	Michigan Department of State
BUILDING NAME and NUMBER:	Branch 340 Suttons Bay
BUILDING ADDRESS:	100B Cedar Street, Suttons Bay, MI 49682
IS LOCATION ON CRO “SET ASIDE”?	Yes No x .
SCHEDULED TO BE IN FUTURE?	Yes No x .
PROSPERITY REGION and COUNTY:	Region: NW County: Leelanau
PROCUREMENT CONTACT INFORMATION
CONTACT	NAME		EMAIL		PHONE
DTMB BUYER:	Joy Nakfoor		nakfoorj@michigan.gov		517-249-0481
AGENCY BUYER:	Leigh Holmes		hoLmesL2@michigan.gov		517-335-2754
PROGRAM MANAGER:	Brad Gillespie		GillespieB@michigan.gov		231-271-2760
BUILDING LOCATION INFORMATION
WORKING DAYS of BUILDING OCCUPANTS:	M/T/W/Th/F		OFFICIAL WORKING HOURS of BUILDING OCCUPANTS:			M/T/Th/F 9-5, W 11-7
NUMBER of EMPLOYEES:			APPROXIMATE DAILY VISITORS:
DAYS of CLEANING SERVICE:	M/T/W/Th/F		IDENTIFY HOURS of CLEANING SERVICE:			M/T/Th/F 7p-7a, Wed 9p-7a
TOTAL SQ. FT. to be CLEANED:	900		NUMBER of STORIES in BUILDING:			one
SQ. FT. CARPET:	819		AREA(S):
SQ. FT. HIGH TRAFFIC CARPET:			AREA(S):
SQ. FT. VINYL:	81 - no wax		AREA(S):
SQ. FT. CERAMIC:			AREA(S):
SQ. FT. CONCRETE:			AREA(S):
SQ. FT. TERRAZO:			AREA(S):
SQ. FT. RUBBER FLOORING:			AREA(S):
NUMBER of RESTROOMS in BUILDING:	one		NUMBER of TOTAL UNITS for BUILDING RESTROOM(S): two

Urinals:

Toilets:

Baby Changing Stations:

Showers:

Sinks:

NUMBER of DESIGNATED BREAK ROOMS in BUILDING:

●

Is window cleaning required? (Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.)

● Yes, wash all interior & exterior windows inside and outside (weather permitting).

Note: Window cleaning which requires the erection of scaffolding must be contracted separately and is not made part of this specification; however, windows reachable by stepladder are included.

	Does location have child play area(s), gymnasium, locker room, etc.? If so, please identify along with cleaning standard.
	● NO
	Does location have a cafeteria/café/snack bar?
	● No
	What is the RECOMMENDED Level of Insurance Risk for this Contract? [EXAMPLE: LOW, MODERATE OR HIGH] DTMB-OAS & AGENCY to determine
	● Moderate
	ADDITIONAL INFORMATION:1.	Removal of salt stains from the carpeting is considered part of daily spot cleaning.
a.	Salt stains may require the use of carpet cleaning equipment (extractors). Vendor must have equipment available to clean salt stains completely on a weekly basis.
b.	Cleaning of salt stains is not considered part of the semi-annual carpet cleaning.
	●

	C. Description of Service Needs TASK AND FREQUENCIES
	Services	Frequency
		Daily
(Each time scheduled to clean; 248 per year)	Weekly

(Once per week;

52 times per year)	Monthly
(Once per month; 12 times per year)	Quarterly

(Once per Quarter;

4 times per year)	Semi (or) Bi-Annual
(3 (or) 2 times per year)	Annual

(Once Per Year)

Basic Services
1. Office Cleaning
(Note: The days office cleaning is to occur will be determined by the Facility Supervisor.)
a.) Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet.	1x (248/yr)
b.) Empty waste receptacles	1x (248/yr)
c.) Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces.	1x (248/yr)
2. Restrooms
a.) Close restroom
b.) Empty waste receptacles	1x (248/yr)
c.) Fill dispensers ** See Replenishable Supplies	1x (248/yr)
d.) Dust	1x (248/yr)
e.) Clean and sanitize waste receptacles		1x (52/yr)
f.) Dust mop	1x (248/yr)
g.) Clean and sanitize sinks
h.) Clean glass and mirrors	1x (248/yr)
i.) Clean and sanitize toilets and urinals	1x (248/yr)
j.) Empty and sanitize all sanitary napkins receptacles	1x (248/yr)
k.) Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning.		1x (52/yr)
l.) Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.)	1x (248/yr)
m.) Vacuum carpet if applicable
n.) Maintain floor drain(s)/traps free of odors	1x (248/yr)
o.) Service restrooms as requested by Facility Supervisor
3. Drinking Fountains
a.) Clean, sanitize and wipe dry
4. Lobbies and Corridors
a.) Empty trash/ recyclable paper pick up	1x (248/yr)
b.) Pickup for miscellaneous recyclable materials
c.) Remove carpet runners, clean floor underneath and replace runners	1x (248/yr)
d.) Vacuum carpet and runners	1x (248/yr)
e.) Dust mop	1x (248/yr)
f.) Damp mop or machine scrub	1x (248/yr)
g.) Maintain clean glass - includes entrance doors	1x (248/yr)
h.) Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames, etc.		1x (52/yr)
i.) Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms.	1x (248/yr)
j.) Wash all interior and exterior windows inside and outside (weather permitting)
k.) Vacuum upholstered lobby furniture
5. Wall /Partition Cleaning / Washing
a.) Spot cleaning - including light switches		1x (52/yr)
6. Stairway Cleaning, including those in parking ramps
a.) Vacuum/dust mop/sweep	N/A
b.) Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas.	N/A
c.) Dust	N/A
d.) Clean w/ sanitizer & wipe dry handrails & doorknobs	N/A
e.) Damp mop	N/A
f.) Damp mop - Winter (November 1 - April 1) for designated areas.	N/A
g.) Spot clean walls and glass	N/A
7. Elevator Cleaning
a.) Clean door guide tracks	N/A
b.) Dust, damp wipe and wipe dry handrails, cab walls, doors	N/A
c.) Vacuum carpet/damp mop	N/A
8. Thoroughly Clean Store Rooms/Janitor Closets
a.) Organize, tidy, and clean			1x/(12/yr)
9. Designated Breakroom Cleaning
a.) Empty food barrels/waste receptacles and clean receptacle covers	N/A
b.) Sweep/dust mop/vacuum floors	N/A
c.) Refill paper towel dispensers	N/A
d.) Damp mop	N/A
e.) Clean, scour and sanitize sinks	N/A
f.) Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators	N/A
g.) Clean under small counter top appliances	N/A
h.) Clean top of paper towel dispensers	N/A
i.) Damp mop spills	N/A
j.) Damp mop and shine vinyl floors	N/A
10. High Use Areas
Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section.

Cleaning to include: vacuum carpet, sweep & damp mop hard surface floors, remove spots/stains from carpet, empty waste receptacles and clean waste receptacle covers as applicable.

a.) Cafeterias and cafes/snack bars	N/A
b.) Clean tables and counter tops except for food serving and prep areas	N/A
c.) Vending machine areas, concession stands, lounges and recreation areas	N/A
d.) Empty food barrels	N/A
e.) Conference rooms	N/A
f.) Clean drawing boards in conference rooms	N/A
11. Variable Procedures
a.) Emergency stain/gum removal from carpet	N/A
b.) Empty exterior ashtrays/trash receptacles & clean all general areas including entrances, during Winter months of November 1 - April 1.	N/A
c.) Empty exterior ashtrays / trash receptacles & clean all general areas including entrances, during Summer months of April 1 - October 31.	N/A
d.) Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize	N/A
e.) Replace waste receptacle liner when soiled or worn	N/A
f.) Assist in snow removal operations around main building entrances, staffing changes may be needed	N/A
g.) Entry leaf removal/sweeping fall season	N/A
12. Special – Building Specific Tasks
Building Name:
a.) Task

	Services	Frequency
		Daily
(Each time scheduled to clean; XX per year)	Weekly

(Once per week;

52 times per year)	Monthly
(Once per month; 12 times per year)	Quarterly

(Once per Quarter;

4 times per year)	Semi (or) Bi-Annual
(3 (or) 2 times per year)	Annual

(Once Per Year) Periodic Services (the program manager’s prior approval is required for these services.)

13. General Tasks
a.) Clean partition and interior glass
b.) Dust walls high and low			1x/yr
c.) Clean air bars and vents		2x/yr
d.) Dust/clean baseboards		2x/yr
e.) Dust/clean blinds, curtains, window treatments		2x/yr
f.) Vacuum fabric upholstered furniture
g.) Light fixture/lens cleaning		2x/yr
h.) Additional/ Emergency services (including thorough wall/partition vacuuming and washing, after renovations or modifications as required)			As Needed Hourly Price
14. Intensive Floor Care
a.) Spray buff finished hard surface floors - removing scuff marks included	4x/yr
b.) Power scrub restroom floors
c.) Clean carpet runners / mats		2x/yr
d.) Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes	N/A
e.) Carpet Cleaning - entire floor including inside cubicles and offices		2x/yr
f.) Scrub and refinish stairwell floors	N/A
g.) Top strip & refinish floors	N/A
h.) Strip & refinish all hard surface floors	N/A

Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only

Services

Monthly Quote for Additional Cleaning Procedures in Response to Infectious Disease	Frequency
		Daily
(Each time scheduled to clean; XX per year)	Weekly

(Once per week;

52 times per year)	Monthly
(Once per month; 12 times per year)	Quarterly

(Once per Quarter;

4 times per year)	Semi (or) Bi-Annual
(3 (or) 2 times per year)	Annual

(Once Per Year)

a.) Thoroughly disinfect all interior and exterior entry door hardware. This includes all push/panic bars, door knobs, door levers and handicap entry buttons.		1x/(12/yr)
b.) Thoroughly disinfect all handrails in building entries or other common areas.		1x/(12/yr)
c.) Thoroughly disinfect all lobby mounted and cab mounted elevator call buttons. To avoid damage to elevator controls systems and other electrical components, the appropriate disinfectant must not be sprayed directly onto elevator call buttons or panels. The disinfectant should first be applied to a cloth then wiped on the surface to be disinfected.	N/A
d.) Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices on stairwell doors.	N/A
e.) Thoroughly disinfect all push/ panic bars, door knobs, door levers or other door opening devices on restroom doors.		1x (12/yr)
f.) Check hand sanitizer levels in all lobby and entrance dispensers. Report empty or nearly empty dispensers to the Facility Supervisor. Hand sanitizer refills will be supplied by DTMB and the dispensers will be stocked by DTMB staff.	N/A

NOTE:

Services requested by the Facility Supervisor and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services.

SUPPLEMENTARY TASKS*

- To be determined by Program Manager.

NOTES AND ADDITIONAL INFORMATION

● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM.

● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM.

	(Agencies should edit, add, delete, as needed to describe location needs):
	RESPONSIBILITY FOR REPLENISHABLE SUPPLIES
	Replenishable Item	Provided by
	Paper towels	Agency or Contractor
	Hand soap	Agency or Contractor
	Feminine Sanitary vending supplies & Disposal bags	Agency or Contractor
	Toilet tissue	Agency or Contractor
	Plastic Trash Can Liners	Agency or Contractor
	Hand sanitizer dispensers & refills	Agency or Contractor
	Air Fresheners	Agency or Contractor
* ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR *

mailto:nakfoorj@michigan.govmailto:hoLmesL2@michigan.govmailto:GillespieB@michigan.gov ALL LSS Pricing

PRICE

Agency, Location, & Address: Michigan Department of State, Branch 340 Suttons Bay, 100B Cedar Street, Suttons Bay, MI 49682

		To be completed by Agency
Contract Base Term (months):	18	To be complete by Vendor
Contract Base Term (Rounded Years):	24
Contract Start Date:	6/1/19
Contract End Date:	11/30/20

BASIC JANITORIAL WAGES – Enter hourly PAY rate. Do not include taxes or insurance.
	Employees		Hours		Rate		Days		Total
Daytime Cleaners		x		x		x		=	$ - 0
Nighttime Cleaners		x		x		x	248	=	$ - 0
Supervisor Cleaning		x		x		x		=	$ - 0
Other (if needed)		x		x		x		=	$ - 0
Other (if needed)		x		x		x		=	$ - 0
BASIC ANNUAL JANITORIAL WAGES (A)									$ - 0

ANNUAL BUSINESS COSTS	Total(Bidder Complete)
Annual Cost for Cleaning Supplies and Equipment
Replenishment Supplies (not applicable for DHS locations)
Insurance (General Liability and Worker’s Compensation)
Wage Overhead - (A) Basic Annual Janitorial Wages x 19.26%
Other – (Provide detailed list. Insert rows as needed)
Profit
TOTAL ANNUAL BUSINESS COST (B)	$0.00

BASIC ANNUAL JANITORIAL WAGES (A)	$ - 0
+ TOTAL ANNUAL BUSINESS COSTS (B)	$0.00
TOTAL ANNUAL JANITORIAL BASE RATE (C)	$ - 0
C ÷ 12 = TOTAL MONTHLY INVOICE AMOUNT	$ - 0

PERIODIC SERVICES Annual = 1 Semi = 2 Tri = 3

Qrtly = 4		Price Per Service	ANNUAL PRICE
	13. General Tasks
	a.) Clean partition and interior glass					x		=	$ - 0
	b.) Dust walls high and low				1	x		=	$ - 0
	c.) Clean air bars and vents				2	x		=	$ - 0
	d.) Dust/clean baseboards				2	x		=	$ - 0
	e.)Dust/clean blinds, curtains, window treatments				2	x		=	$ - 0
	f.) Vacuum fabric upholstered furniture					x		=	$ - 0
	g) Light fixture/lens cleaning				2	x		=	$ - 0
	h) Additional/Emergency Services (quoted in hours):
Additional cleaning services as requested, including emergency situations such as restrooms overflow, etc.				100	x		=	$ - 0
	14. Intensive Floor Care
	a.) Spray buff finished hard surface floors - removing scuff marks included				4	x		=	$ - 0
	b.) Power scrub restroom floors					x		=	$ - 0
	c.) Clean carpet runners / mats				2	x		=	$ - 0
	d.) Clean carpet in high traffic areas, includes main hallways, cubicle/office hallways, elevators, lobbies and cafeteria/cafes					x		=	$ - 0
	e.) Carpet Cleaning - entire floor including inside cubicles and offices				2	x		=	$ - 0
	f.) Scrub and refinish stairwell floors					x		=	$ - 0
	g.) Top strip & refinish floors					x		=	$ - 0
	h.) Strip & refinish all hard surface floors					x		=	$ - 0

TOTAL ANNUAL PERIODIC SERVICES (D) $ - 0

TOTAL ANNUAL JANITORIAL BASE RATE (C)	$ - 0
+ TOTAL ANNUAL PERIODIC SERVICES (D)	$ - 0
TOTAL QUOTE FOR ONE YEAR (E )	$ - 0
TOTAL QUOTE FOR CONTRACT (F)	$ - 0

Square Feet of Area to be cleaned:		$
TOTAL AVERAGE cost per square foot per month:	Basic Janitorial
TOTAL AVERAGE cost per square foot per year:	Basic Janitorial
TOTAL AVERAGE cost per square foot per month:	All Services
TOTAL AVERAGE cost per square foot per year:	All Services

			SUBCONTRACTORS(Bidder Complete)
		Sub-contractor Total Costs			$0.00
	ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid
		Description			Quote Per Hour
		Emergency Services:
(Includes cleaning services for emergency situations such as restrooms overflow, etc.)				$
		Description			Quote Per Month
		Infectious Disease Control:
(Refer to Attachment A SOW for a complete description)				$
		Description			Quote Per Square Foot
		Additional Carpet Cleaning:
Carpet shampooing of tenant areas upon request, per square foot				$
		Description			Quote Per Chair
		Requested Chair Cleaning:
Shampooing/cleaning/stain removal of upholstered fabric chairs upon request				$
		Description			Quote Per Hour
		Miscellaneous facility maintenance services:
(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves)				$
		Description			Quote Per Hour
		Additional/ Emergency construction services:
(Including thorough wall/partition vacuuming and washing, after renovations or modifications as required)				$

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

Company

Vendor ID

Vendor Signature

Date

Telephone Number

Cell Phone Number

File details come from the government source that posted it. Updated Apr 3, 2024.