Schedule A - Statement of Work.docx

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STATE OF MICHIGAN

FURNISH AND DELIVER ONE PREFABRICATED, MODULAR ELEVATED WALKWAY

Request for Proposal No. 180000000205

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

SCOPE

Furnish and Deliver one(1) prefabricated, modular, elevated walkway system constructed of aluminum or fiber reinforced polymer (FRP) with the option to purchase one (1) additional identical walkway system at the same unit price of the base bid in accordance with the attached specifications.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

The Contractor must provide/confirm the following:

Quantity Size Color Maximum or minimum dimensions First Quality New Components Maintenance Requirements Parts and Supplies Lists Manufacturer brand, part numbers Design and performance standards Material grades Manufacturing method

1.2. Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5. Incentives - Not Applicable

2. Service Levels

2.1. Time Frames

All Contract Activities must be delivered within forty-five (45) calendar days from receipt of order. The receipt of order date is pursuant to Section 2, Notices, of the Standard Contract Terms.

2.2. Delivery

Delivery will be expected within forty-five (45) calendar days upon date of order. Delivery will be made to Michigan Sleeper State Park, 6573 State Park Rd., Caseville, MI 48725. Please contact Jodi Nieschultz, Park Manager at (989) 856-4411, 48 hours before delivery.

2.3. Installation - Not Applicable

2.4. Technical Support and Repairs - Not Applicable

2.5. Maintenance - Not Applicable

2.6. Training

The Contractor must provide the training for the assembly and installation of the walkway(s).

2.7. Reporting- Not Applicable

2.8. Meetings- Not Applicable

3. Staffing

3.1. Contractor Representative

The Contractor must appoint one individual, specifically assigned to this project, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least five (5) calendar days before removing or assigning a new Contractor Representative.

3.2. Key Personnel- Not Applicable

3.3. Non-Key Personnel- Not Applicable

3.4. Organizational Chart- Not Applicable

3.5. Customer Service Toll-Free Number- Not Applicable

3.6. Technical Support, Repairs and Maintenance

The Contractor must specify it’s a telephone number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8:00 a.m. to 5:00 p.m. EST.

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

3.8. Security- Not Applicable

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.3 Electronic Catalog- Not Applicable

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

5.2 Order Verification- Not Applicable

6. Delivery

6.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third party carrier) it intends on utilizing in delivery of the Contract Activities.

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance

7.1. Acceptance, Inspection and Testing

The agency will use either the acceptance process defined in Section 3 of the Standard Terms and Conditions of this Request for Proposal.

7.2. Final Acceptance

The agency will use either the acceptance process defined in Section 3 of the Standard Terms and Conditions of this Request for Proposal.

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2. Payment Methods

The State will make payment for Contract Activities via electronic funds transfer (EFT).

8.3. Special Payment Procedures – Not Applicable

9. Project Plan The Contractor will carry out this project under the direction and control of the Program Manager. Within fifteen (15) calendar days of the issuance of the order, the Contractor shall submit drawings that have been signed and sealed by a Professional Engineer or Architect licensed in the State of Michigan.

10. Licensing Agreement – Not Applicable

11. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $100.00 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Version 1 Revised Date: 7/28/2017