Schedule A - Prof Services Pontiac Mods and Antennas.docx

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STATE OF MICHIGAN

Request For Proposal No. 180000002872 MPSCS Oakland County, Pontiac Tower #1203 Tower modification and antenna work

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan’s Public Safety Communications System (MPSCS) is looking to contract out tower modifications and antenna replacement work on tower site 1203 located at 196 Cesar Chavez Ave, Pontiac, MI 48343. It is a 285’ Self Supporting Tower.

SCOPE

All materials will be provided by the MPSCS including tower modification steel, tower modification drawings and radio antenna equipment. None of the tools or safety equipment will be provided. One site walk will be arranged if requested by bidders.

REQUIREMENTS

Remove the following antennas, mounts, and lines.

· 286’ south face leg mount, 8’ stick antenna,1 ¼” coax.

· 286’ NE face leg mount, 8’ stick antenna, 1 ¼” coax.

· 286’ 1 ¼” coax no antenna or mount.

· 260’ west leg 3’ standoff, 12’ stick antenna, 7/8” coax.

· 227’ east leg 3’ standoff, 5’ stick antenna, 1 ¼” coax

· 188’ east leg 12’ T frame, two 12’ stick antenna, two 7/8” coax.

Do the structural tower modifications.

· All old antennas, lines, and mounts must be removed before starting any of the tower modifications.

· All of the modification steel and hardware will be provided by the MPSCS.

· MPSCS would like all of the field drilled holes to be punched out instead of using a drill on the tower.

· The angles that need to be field drilled holes must stay in place on the tower. None of the current tower angles are able to be removed to make modifications to them.

· Convert existing 1 ¾” x 1 ¾” x 3/16” singles angles to 1 ¾” x 1 ¾” x 3/16” C-shape from 230’ to 250’ field drilling holes on the tower

· Convert existing 2” x 2” x 3/16” singles angles to 2” x 2” x 3/16” C-shape from 210’ to 230’ field drilling holes on the tower

· Convert existing 3” x 3” x 3/16” singles angles to 3” x 3” x 3/16” C-shape from 150’ to 160’ field drilling holes on the tower

· Clamp on 3” x 3” x ¼” A-36 steel angles to the existing 2 7/8” O.D. diagonal pipes from 50’ to 90’.

· Clamp on 2” x 2” x 1/8” A-36 steel angles to the existing 1.9” O.D. redundant horizontal braces from 0’ to 30’.

· Pictures of the finish tower modifications.

Install new RF mount, antennas, lines.

· MPSCS will provide all of the antennas, mounts, lines, and associated hardware and materials.

· 265’ two 6’ side arms with DB810E-PS antennas, two 7/8” coax.

· 240’ 6’ side arm with DB810E-PS antenna with a tower top amp, 7/8” and ½” coax.

· The new lines will be attached to tower using stainless steel supports to the existing banjo.

· Pictures of the finish antenna installs.

· Perform system sweeps of all antennas.

Other Requirements:

· Prefer tower modification work to be completed by August 20, 2018 if possible. Site is located near a school and would like work finished by startup.

· Contractor must be tower safety certified.

· One person must pass the MSP background check and be onsite at all times.

· CLEANUP: After installation of the antenna system, the site must be cleaned of any and all refuse from the installation of the antenna system. This refuse shall be removed from the site and disposed of in the proper manner. (No burning on site is allowed) Disposal of old equipment will need to be included in bid, but Oakland County and the MPSCS reserves the right to take what they want from the equipment removed from the tower.

· Contractor must check-in and out of the site each day.

· All equipment provided for each site and the installation techniques used for that equipment shall comply with State/County code and BOCA code, where applicable; Motorola Quality Standards for Fixed Network Equipment (FNE) Installations (R56); National Electric Code; and all other applicable codes and ordinances.

· When completed, work performed must present a neat and professional appearance.

· Tower climbers need to adhere to safety standards (i.e. 100% attached to tower)

· Provide all necessary safety equipment

· ALL TOWER CLIMBERS SHALL BE RESCUE CERTIFIED. Rescue equipment shall be placed near the tower while work on the tower is being performed.

· CAUTION HARD HAT signs shall be placed on site and hard hats be worn while tower work is performed.

· Contractors provide MPE (Maximum Permissible Exposure) assessment of all current and proposed equipment prior to project approval.

· Provide additional signs as required for their installation. I.E., Caution: High EMF above this point. Caution: Turn transmitter off when working in area of antenna.

· All antennas mounted on towers, buildings, masts, and poles shall be vertically plumb to within one (1) degree vertical. All mounting equipment items installed on tower will be stainless steel or hot dip galvanized. Antenna mounts will be manufacture approved and installed according to the manufacture directions.

· The side mounting brackets for antennas mounted on the tapered sections of a self supporting tower shall be adjusted to assure that the antenna is plumb.

· Yagi or other unidirectional antennas shall be installed both vertically plumb and horizontally level.

· All antennas need a minimum of 5 feet of separation from one another on tower.

ANTENNA GROUNDING:

1. METALLIC STRUCTURES: All antennas and mounting brackets shall be mounted to the metallic structure with a mounting resistance of 3 ohms or less. Where side mount antennas have top brackets, these also shall be grounded sufficiently to the structure to have a mounting resistance of 3 ohms or less.

2. PAINTED METALLIC STRUCTURES:

a. When antenna mounting hardware is affixed to a painted metal structure such as a tower, building, or monopole, care must be taken to assure grounding of the antenna mounting to the structure.

b. The paint may be lightly brushed or scraped away revealing the galvanized metal. Hard brushing or scraping which removes galvanizing is not permitted.

c. Paint must be uniformly removed for at least 75% of the area under all mounting clamps to assure a good ground. The resistance between the antenna mounting hardware and the structure must be 3 ohms or less.

d. Recovering: Any painted area removed and not covered by mounting assemblies and clamps shall be repainted.

3. TRANSMISSION LINE: Transmission line(s) shall be installed in a professional manner.

a. Attachment: The transmission lines shall be attached to the tower or structure using Andrew hangers (43211 or the 42396 family as required) at all transmission line brackets that the line comes in contact with. The hoisting grip should be installed below the top ground kit. Feed thru boots should be Andrews. Polyphasers must be installed and grounded inside. All lines should have support every 3 feet of vertical or horizontal run. The use of plastic cable ties, wire ties, and tape is not permitted on transmission lines.

b. Connectors: Only connectors which are manufactured by the cable manufacturer may be used on main transmission lines. All connectors shall be installed in accordance with the manufacturer’s instructions. The cable connector shall be wrapped with vapor wrap, all-weather electrical tape or sealed with shrink tube to prevent connector loosening.

c. Ice Bridges: Horizontal cable runs shall be attached to the structure using Andrew hangers (43211 or the 42396 family as required) at all transmission line brackets that the line comes in contact with. The ice bridge should be built using Pirod or similar products.

MISCELLANEOUS

1. Color codes for the RF transmission lines

a. MPSCS - RX1-Red

b. MPSCS - TTA amp-Red White

c. MPSCS - TX1-Blue TX2-Blue Blue TX3-Blue Blue Blue TX4- Blue Blue Blue Blue

d. MDOT- Orange

e. MDNR – Green

f. County – White

g. Others will be defined on site and tagged by color code

1. General Requirements

1.1. Transition

N/A

1.2. Training

N/A

2. Acceptance

2.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities:

· Pictures of the finish tower modifications. Pictures must be taken from the tower.

· Pictures of the finish antenna installs. Serial and model numbers to be included with the specific location on the tower.

· Perform system sweeps of all antennas.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint one project manager , specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 5 calendar days before removing or assigning a new Contractor Representative.

3.2. Customer Service Toll-Free Number

The Contractor must specify its direct phone number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 7 am to 6 pm EST.

3.3. Technical Support, Repairs and Maintenance

N/A

3.4. Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday, 7:00 a.m. to 6:00 p.m. EST, and possible night and weekend hours depending on the requirements of the project.

3.5. Key Personnel

The Contractor must appoint 1 individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquires within 4 hours.

Contractor’s Key Personnel must be on-site at: 196 Cesar Chavez Ave, Pontiac, MI 48343 during all work activities.

The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Project Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 30-calendar day training period for replacement personnel.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under Termination for Cause in the Standard Terms. It is further acknowledged that an Unauthorized Removal will interfere with the timely and proper completion of this Contract, to the loss and damage of the State, and that it would be impracticable and extremely difficult to fix the actual damage sustained by the State as a result of any Unauthorized Removal. Therefore, Contractor and the State agree that in the case of any Unauthorized Removal in respect of which the State does not elect to exercise its rights under Termination for Cause, Contractor will issue to the State the corresponding credits set forth below (each, an “Unauthorized Removal Credit”):

(i) For the Unauthorized Removal of any Key Personnel designated in the applicable Statement of Work, the credit amount will be $5,000.00 per individual if Contractor identifies a replacement approved by the State and assigns the replacement to shadow the Key Personnel who is leaving for a period of at least 30 calendar days before the Key Personnel’s removal.

(ii) If Contractor fails to assign a replacement to shadow the removed Key Personnel for at least 5 calendar days, in addition to the $5,000.00 credit specified above, Contractor will credit the State $1,000.00 per calendar day for each day of the 30 calendar-day shadow period that the replacement Key Personnel does not shadow the removed Key Personnel, up to $25,000.00 maximum per individual.

Contractor acknowledges and agrees that each of the Unauthorized Removal Credits assessed above: (i) is a reasonable estimate of and compensation for the anticipated or actual harm to the State that may arise from the Unauthorized Removal, which would be impossible or very difficult to accurately estimate; and (ii) may, at the State’s option, be credited or set off against any fees or other charges payable to Contractor under this Contract.

The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

3.6. Organizational Chart

The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

3.8. Security

The Contractor will be subject the following security procedures: MPSCS Background check process and Site Access Procedures.

The Contractor must explain any additional security measures in place to ensure the security of State facilities.

The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

4. Project Management

4.1. Project Plan

Contractor to propose a project plan. Project plan should identify items such as the required contact personnel; the date the project plan must be submitted to the State; project management process; project breakdown identifying sub-projects, tasks, and resources required; expected frequency and mechanisms for updates/progress reviews; process for addressing issues/changes; and individuals responsible for receiving/reacting to the requested information.

The Contractor will carry out this project under the direction and control of the Program Manager. Within 5 calendar days of the Effective Date, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

4.2. Meetings

The Contractor must attend the following meetings:

Kick-off meeting within 9 calendar days of the Effective Date.

The State may request other meetings, as it deems appropriate.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a PO.

6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price. Overtime, holiday pay, and travel expenses will not be paid.

6.2. Payment Methods

The State will make payment for Contract Activities by EFT.

6.3. Procedure

Invoice will be submitted to the Site Maintenance Supervisor with all required closeout packages.

7. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $1,000 per day for each day Contractor fails to remedy the late or improper completion of the Work. Any unnecessary down time directly impacts public safety for the State of Michigan and will not be tolerated. Any unexpected outages must be reported to the Site Maintenance Supervisor within 1 hour.

Rev. 5/2016