SCD_waiver_by_mail.pdf
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- Solicitation number
- 2025-IFB-278
- Issued by
- New Haven County, Connecticut
About this file
This document is an email exchange between City of New Haven Parks Department staff regarding an irrigation bid for athletic fields. The project, titled "NEW HAVEN PARKS IRRIGATION SYSTEM SUPPLY & SERVICE", involves preparing a bid for irrigation supply and service with an estimated project value of $25,000 or more. Stephen Hladun from the Parks Department is seeking a waiver from Lilia Snyder in the Sheltered Markets Division (SCD) to publicly release the bid, as they currently do not have contractors registered who can provide this service.
The bid process involves using OpenGov for project release, with the Purchasing Department providing guidance on bid documentation and template formatting. Shawn Garris, the Deputy Purchasing Agent, advises Hladun on proper project submission procedures, including downloading the correct template, formatting bid items, and removing sample table information. The project requires a specific waiver due to its estimated cost, and the Parks Department is seeking to obtain this waiver to move forward with publicly soliciting bids for the athletic fields irrigation work.
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Text version
-Steve
Stephen Hladun City of New Haven Parks Department shladun@newhavenct.gov 203-946-8576
From: Lilia Snyder <lsnyder@newhavenct.gov> Sent: Friday, September 26, 2025 2:05 PM To: Stephen Hladun <SHladun@newhavenct.gov> Cc: Kenneth Paecht <KPaecht@newhavenct.gov>; Shawn Garris <sgarris@newhavenct.gov> Subject: RE: Irrigation Bid for Athletic fields - New Haven Parks - Request for Waiver Importance: High
Please proceed with offering this project to the general public. We currently do not have contractors registered in the sheltered market who can provide this service.
Thank you Lil
From: Stephen Hladun <SHladun@newhavenct.gov> Sent: Friday, September 26, 2025 12:44 PM To: Lilia Snyder <lsnyder@newhavenct.gov> Cc: Kenneth Paecht <KPaecht@newhavenct.gov>; Shawn Garris <sgarris@newhavenct.gov> Subject: Irrigation Bid for Athletic fields - New Haven Parks - Request for Waiver
Good afternoon Ms. Lilia Snyder, Thank you for taking my phone call today.
As discussed, the Purchasing Dept. suggested we reach out to request a waiver for an Irrigation supply and service bid we are intending on publishing on open.gov as soon as it can be approved for release.
Can you send the waiver to our attention?
Your help is greatly appreciated and hope you have an amazing weekend!
Thank you, Take care, Best, -Steve
Stephen Hladun City of New Haven Parks Department shladun@newhavenct.gov 203-946-8576 mailto:shladun@newhavenct.gov mailto:lsnyder@newhavenct.gov mailto:SHladun@newhavenct.gov mailto:KPaecht@newhavenct.gov mailto:sgarris@newhavenct.gov mailto:SHladun@newhavenct.gov mailto:lsnyder@newhavenct.gov mailto:KPaecht@newhavenct.gov mailto:sgarris@newhavenct.gov mailto:shladun@newhavenct.gov
From: Stephen Hladun Sent: Wednesday, September 24, 2025 3:58 PM To: Lilia Snyder <lsnyder@newhavenct.gov> Cc: Kenneth Paecht <KPaecht@newhavenct.gov>; Shawn Garris <sgarris@newhavenct.gov> Subject: FW: Irrigation Bid for Athletic fields - Request/Inquiry regarding Statement of Qualifications (Standard Form City uses)
Good afternoon Ms. Lil Snyder, We have an irrigation bid for supply and service we are preparing to release and request pricing on.
Shawn Garris suggested to reach out to you to request a waiver because we are projecting $25K + for the athletic fields irrigation work.
Can you provide?
Thank you, we look forward to following up with you and if you need any other information we are happy to provide.
Take care, Best, Stephen Hladun City of New Haven Parks Department shladun@newhavenct.gov 203-946-8576
From: Shawn Garris <sgarris@newhavenct.gov> Sent: Wednesday, September 24, 2025 12:40 PM To: Stephen Hladun <SHladun@newhavenct.gov> Cc: Malinda Figueroa <mfiguero@newhavenct.gov>; Prajna Mishra <PMishra@newhavenct.gov>; Kenneth Paecht <KPaecht@newhavenct.gov> Subject: RE: Irrigation Bid for Athletic fields - Request/Inquiry regarding Statement of Qualifications (Standard Form City uses)
Steve, NEW HAVEN PARKS IRRIGATION SYSTEM SUPPLY & SERVICE is the project you are referencing? If so, when seeking assistance in OpenGov, please provide Purchasing with the exact title for us to search the project. Do not assign a project number to a Project, Purchasing will assign number when project is ready for release to the public.
If you were experiencing trouble creating the tabulation sheet , contact this office for assistance. You need to download the template and format your items to match the template format . Once you enter the information you need to delete sample table information beginning on line 2, then upload template it into OpenGov.
I left you the last section to enter items into the template. Remove attachment “F”
If the project estimate is 25k, you will need to receive a waiver from Lil , in SCD for project to be released publicly. This waiver was not attached in the internal document section of the project
Shawn J Garris Deputy Purchasing Agent Bureau of Purchases City of New Haven 200 Orange Street New Haven, CT 06510 mailto:lsnyder@newhavenct.gov mailto:KPaecht@newhavenct.gov mailto:sgarris@newhavenct.gov mailto:shladun@newhavenct.gov mailto:sgarris@newhavenct.gov mailto:SHladun@newhavenct.gov mailto:mfiguero@newhavenct.gov mailto:PMishra@newhavenct.gov mailto:KPaecht@newhavenct.gov
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