TAB_H_Questions_Answers_SBK80014R0003_April_30_2014.pdf

April 30, 2014

The Embassy of the United States of America Procurement & Contracting Office Robert C. Frasuer 1 71000 Sarajevo Bosnia-Herzegovina

SUBJECT: Solicitation Number: SBK80014R0003- QUESTIONS AND ANSWERS

Dear Prospective Offerors:

The Embassy of the United States of America in Bosnia and Herzegovina received the questions below on the subject solicitation which was posted on April 14, 2014.

1 QUESTION: Would it possible for the Government to disclose more details about previous insurance contract such are: the last three year loss by each year, net premiums, incurred claims, membership history, number of employees with single coverage, number of Employees with family coverage, current premium rates?

ANSWER: Pursuant to the Federal Acquisition Regulation (FAR) part 3 the Government must maintain high level of Procurement Integrity and Confidentiality.

Pursuant to FAR part 3 the Government shall not disclose requested information to general public. The Government takes all possible efforts to make information available to the public on the following internet site www.fpds.gov

The Government strongly encourages all prospective offerors intending to participate in the RFP SBK80014R0003 to consult FAR part 15 CONTRACTING BY NEGOTIATION, in order to familiarize themselves with the Government Acquisition process. Recent copy of Federal Acquisition Regulation (FAR) is available on the following internet site http://acquisition.gov/far/index.html.

Also, the Government made available useful information about doing business with the Government on the following internet site: www.sba.gov. We strongly encourage all prospective offerors to check this site and get familiar with the Government business.

2 QUESTION: Shall the Government disclose name of current contractor who provides Health Insurance Services for the Embassy local employees?

ANSWER: Yes. Name of the Embassy current contractor providing Health Insurance Service to the Embassy LE Staff and their family members is: VanBreda International.

3 QUESTION: Would it be possible to provide more details about the Embassy LE Staff and their family members participating to be covered under the RFP?

ANSWER: No additional details can be provided other than what will be contained in the amended Section J per the forthcoming Amendment. The Embassy will only disclose additional statistics in Section J – List of Exhibits/Attachments by issuing Amendment to the RFP. No additional information will be provided since this would be contrary to disclosing Personally Identifiable Information (PII).

4 QUESTION: Is there a preferred list of Hospitals, Clinics or other Medical Facilities that the Embassy employees prefer?

ANSWER: The RFP provides for health insurance services for the Embassy eligible participants as per RFP clauses: C.1.3.; C.1.4.; and C.1.5., within geographical boundaries of Bosnia and Herzegovina, at any hospital, medical institution of patient/insuree choice. Also, the RFP provides additional Health Insurance coverage outside the country under the terms and conditions outlined in Section C of the RFP.

5 QUESTION: Are the RFPs SBK80014R0001 and SBK80014R0002 posted on FebBizOpps still valid and available for submission of proposals?

ANSWER: These RFPs, SBK80014R0001 and SBK80014R0002, are previously posted on the FedBizOpps and these RFPs have been cancelled. Therefore, these RFPs are not valid for submission of proposals. The Government shall not review any proposal received referring to cancelled RFPs.

The Government suggests all interested offerors to download and use ONLY the most recent and current RFP SBK80014R003 and documents related to this RFP. The Government shall consider ONLY those proposals prepared in response to the RFP

SBK80014R0003.

6 QUESTION: How to structure premium prices for optional plans A and B and, how these premiums for optional plans are related to the premiums for Base Plan?

ANSWER: Premiums for optional plans A and B should not include premium quoted for Base Plan. They should be presented as difference between the premium for BASE PLAN and optional plans A and/or B offered.

Further explanation of price structure and percentage payments by the Government and employee is explained in the RFP section C, pg. 10 of 60, clause C.1. Health Insurance Services. - “Participation to any of OPTIONAL PLANS A or OPTIONAL PLAN B is voluntary and the premium costs borne by participation in any of the plans will be entirely (100%) paid by participating employee.”

The Government shall not disqualify from evaluation any offeror that does not provide price for optional plans A and/or B. However, the Government may enter into further discussion with qualified offerors on inclusion of optional plans. Provided in the RFP clause M.2. Overall Evaluation, paragraph 2, pg. 58 of 60.

7 QUESTION: If offeror decides to include employee pool with a proposal submitted, shall offeror decide on the employee pool that best cover the Government contracts without territorial limitations?

ANSWER: Employee pool is not limited to any country borders as per the RFP provision L.4.3.4. Employee Pool, pg. 55 of 60: “The offeror shall describe the pool that will apply to the employees under this contract. The offeror will describe the size of the pool, weather it is a mixture of commercial and government (if applicable), alternative pools that are available in the event the economic price adjustment clause (B.4.2.1.)

becomes effective.”

8 QUESTION: Shall the Government provide description of services included into “ROUTINE ANNUAL PHYSICAL EXAMINATION” per gender female/male as requested under the solicitation section C.1.1.2.?

ANSWER: There is not specific description for medical services included into “Routine Annual Physical Examination” except those available through commercial type of health insurance coverage. As minimum services provided under aforementioned annual medical checkup prospective offeror shall provide:

Female routine annual physical examination includes:

- Laboratory Tests – urine and blood

- Ultrasound examination abdomen.

- Ultrasound and/or Mammogram breast examination for patients

- Gynecological examination including PAPA tests and ultrasounds.

- EKG, and basic internist exam

Male routine annual physical examination includes:

- Laboratory Tests – urine and blood

- Ultrasound examination abdomen.

- Ultrasound of the prostate and PSA tumor markers examination for patients

- EKG, and basic internist exam