TAB_H_Questions_Answers_SBK80014R0003_April_22_2014.pdf

April 22, 2014

The Embassy of the United States of America Procurement & Contracting Office Robert C. Frasuer 1 71000 Sarajevo Bosnia-Herzegovina

SUBJECT: Solicitation Number: SBK80014R0003- QUESTIONS AND ANSWERS

Dear Prospective Offerors:

The Embassy of the United States of America in Bosnia and Herzegovina received the questions below on the subject solicitation which was posted on April 14, 2014.

1 QUESTION: Do enclosed letters from Ministries of Health of RS and FBiH also cover providing requested services by any private company?

ANSWER: Yes, attached letters specifically authorize the Embassy of the United States of America in Bosnia and Herzegovina to contract private companies to provide health care insurance to their Locally Employed (LE) Staff and their family members.

2 QUESTION: Is the Embassy of the United States of America in Bosnia and Herzegovina in position to provide letters from Ministries of Health of RS and FBiH specifically authorizing a company “XYZ” to provide required services?

ANSWER: All prospective offerors, local and/or abroad, in possession of required licenses to provide health insurance services for the Embassy Locally Employed (LE) Staff and their family members in Bosnia and Herzegovina requested by the RFP, are allowed to submit their proposals – as per paragraph: M.5.(ii): “… If the offeror is not licensed/certified/accredited or otherwise authorized by the government of Bosnia and Herzegovina, it must demonstrate that it is licensed/certified/accredited by a government other than that of the host country to provide health insurance for persons in Bosnia and Herzegovina and must demonstrate its capacity to provide health benefits in Bosnia and Herzegovina to meet the minimum requirements and other conditions set forth in this solicitation;…”

3 QUESTION: Would it be possible to provide more detailed list of all insures and their family members, insures pre-existing health condition, date of birth, names, gender, etc. as a part of the RFP?

ANSWER: No, these information are highly sensitive as per Section H, contract clause H.4. Contractor Responsibility in Claims and Reimbursement to Claimants. Only, winning offeror awarded with the U.S. Government Contract may maintain such information as per aforementioned contract clause.

4 QUESTION: Is it necessary to show a single price for the entire family regardless of the number of family members in section B – PRICE?

ANSWER: Yes, price structure provided in the section B of the RFP is required and is essential part of a proposal evaluation. Therefore, Family plan is referred to entire family including employee and all eligible dependents (spouse and children), regardless of number of eligible family members, see the RFP clause C.1.5. Other Eligible Participants.

5 QUESTION: Would it be acceptable to submit Audit Report in English language showing:

balance sheet, income statement and cash flow?

ANSWER: The U.S. Government will use financial reports to determine financial responsibility and ability of the contractor to perform under the awarded contract as described in the RFP clause L.9. If asked by the Contracting Officer, the offeror shall provide a current statement of its financial condition, certified by the third party.

6 QUESTION: Due to the legal framework of the payment system in Bosnia and Herzegovina, would it be possible to make premium payments in local currency (BAM)?

ANSWER: The U.S. Government is not a part of local payment systems and all payments are made from the U.S. Government bank accounts. As stated in the RFP clause G.3. Payments shall be made in Euro.

7 QUESTION: Would it be possible to obtain more detailed statistics, e.g. average age of insures, their gender, including family members eligible to be covered under the RFP?

ANSWER: Yes, additional statistics shall be provided as a part of amendment to the solicitation and shall be posted on FedBizOpps. However, the Embassy may require additional time to provide these information.

8 QUESTION: In what form documents required by section L of the RFP shall be submitted with the proposal?

ANSWER: All documents required by the RFP Section L – Instructions, conditions and notices to offerors, shall be submitted in English language as required by FAR 52.214-34.

Also, all legal documents shall be translated to English language and certified by court interpreter. If requested by the contracting officer a winning contractor shall provide original of all documents submitted with the proposal.

9 QUESTION: What is a DUNS, NCAGE numbers and how to obtain them and how to register to System of Award Management (SAM)?

ANSWER: Please see attachment that provides additional answers and guidance on this question.