SBA Statement of Work SOW MRV Storage.docx

STATEMENT OF WORK (SOW)

FOR

Office of Disaster Recovery and Resilience (ODR&R)

FOR

Office of Field Operations and Disaster Recovery (FODR) June 5, 2025

1.0 Background

The United States Small Business Administration (SBA), Office of Disaster Recovery and Resilience (ODR&R), and Office of Field Operations and Disaster Recovery (FODR) are dedicated to supporting businesses, non-profit organizations, homeowners, and renters in preparing for, responding to, and recovering from disasters. The SBA has acquired two Mobile Recovery Vehicles (MRVs), which are critical assets for rapid deployment to disaster-affected and rural areas where fixed-site facilities are unavailable or damaged. These MRVs serve as mobile Business Recovery Centers (BRC) or Disaster Loan Outreach Centers (DLOC) to facilitate timely loan processing and outreach. To ensure operational readiness, the SBA requires secure, long-term storage for these vehicles in a manner that allows for immediate access and deployment when needed. Specifically, FOCW will utilize storage for one vehicle at Office of Capital Processing and Distribution Center (OCPDC) 14925 Kingsport Road, Fort Worth, TX 76155, and one MRV for Field Operations Center East (FOCE) at 3100 Medlock Bridge Road, Building 300, Suite 350, Norcross, GA 30071. This Statement of Work (SOW) outlines the requirements for the storage of two Ford Transit vans (MRVs), one at a facility near FOCW and one at a facility near FOCE, to support the SBA’s disaster response mission.

2.0 Objectives

The SBA seeks to secure long-term storage for two Ford Transit vans (MRVs) in protected, accessible lots to ensure their safety, maintenance, and readiness for rapid deployment. The storage solution must provide a secure environment, protect the vehicles from environmental damage, and allow SBA personnel easy access to retrieve the vehicles for disaster response operations.

3.0 Scope

· The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this SOW. The contractor shall provide secure storage facilities for two Ford Transit vans (MRVs), with one van stored for FOCW at a facility within 50 miles the Office of Capital Access Processing and Disbursement Center (OCPDC)14925 Kingsport Road, Fort Worth, Texas 76155, and one van stored at a facility within 50 miles of FOCE at 3100 Medlock Bridge Road, Building 300, Suite 350, Norcross, GA 30071. Each facility shall ensure protection from theft, vandalism, and environmental hazards, with 24/7 access for SBA personnel to deploy the vehicles as needed.

4.0 Specific Tasks

a. Task 1 – Storage Facility Assessment and Agreement The contractor shall provide two secure storage facilities—one for the Field Operations Center West (FOCW) using Office of Capital Access Processing and Disbursement Center (OCPDC)14925 Kingsport Road, Fort Worth, Texas 76155, and one near the Field Operations Center East (FOCE) in Norcross, GA—that meet the following requirements:

• Location: Each facility must be located within 50 miles of the respective delivery location (FOCW: using SBA Processing and Distribution Center (PDC) 14925 Kingsport Road, Fort Worth, TX 76155; FOCE: 3100 Medlock Bridge Road, Building 300, Suite 350, Norcross, GA 30071) to ensure rapid access.

• Security: Each facility must be a secured lot with 24/7 surveillance (e.g., CCTV, on-site personnel, or equivalent), perimeter fencing, and controlled access (e.g., keycard, gate code, or similar).

• Environmental Protection: Each storage area must protect the vehicle from weather-related damage (e.g., covered parking, indoor storage, or equivalent protection from rain, snow, UV exposure, etc.).

• Accessibility: The contractor shall provide 24/7 access to SBA personnel or designated representatives for vehicle retrieval at each facility, with no delays exceeding 1 hour from the time of request.

• Maintenance Oversight: The contractor shall conduct monthly visual inspections of each vehicle to ensure no visible damage, vandalism, or environmental exposure issues and report findings to the SBA point of contact (POC) for each location.

The contractor shall provide a detailed description of each storage facility, including security measures, access protocols, and environmental protections, for SBA approval within 15 days of contract award. Absence of comments by the SBA will not relieve the contractor of responsibility for complying with this SOW. Final approval of each storage facility shall be provided in writing by an SBA official.

b. Task 2 – Vehicle Storage and Access

The contractor shall store the two Ford Transit vans, one at the approved facility near using Office of Capital Access Processing and Disbursement Center (OCPDC)14925 Kingsport Road, Fort Worth, Texas 76155, and one at the approved facility near FOCE in Norcross, GA, ensuring the following:

• Each vehicle is stored in the designated secure lot or facility as approved in Task 1.

• Vehicles are accessible to SBA personnel or designated representatives 24/7 for immediate deployment from their respective facilities.

• The contractor shall maintain a separate log for each facility, documenting all access requests and vehicle retrievals, including date, time, and SBA personnel involved, and provide these logs to the SBA upon request.

• The contractor shall notify the SBA POC for the respective location within 24 hours of any incidents affecting the vehicle (e.g., vandalism, theft attempts, or damage).

• The contractor shall ensure each storage facility complies with all federal, state, and local regulations for vehicle storage, including fire safety and environmental standards.

The vehicles will be delivered to the contractor’s facilities by the SBA at the following locations:

1. U.S. Small Business Administration – FOCW, storing at The Office of Capital Access, Processing & Disbursement Center (PDC) 14925 Kingsport Road Fort Worth, TX 76155

POC: TBD

2. U.S. Small Business Administration - FOCE 3100 Medlock Bridge Road Building 300, Suite 350 Peachtree Corners, GA 30071

POC: TBD

5.0 Deliverable Timelines

Table 1: Deliverables

6.0 Inspection and Acceptance

The SBA will review all deliverables for completeness and may return them to the contractor for correction. Absence of comments by the SBA will not relieve the contractor of responsibility for complying with this SOW. Final approval and acceptance of deliverables shall be provided in writing by the designated SBA official. The SBA reserves the right to inspect each storage facility (FOCW and FOCE) at any time during the contract period to ensure compliance with security, accessibility, and environmental protection requirements.

7.0 Security

a. Physical Security The contractor shall establish and comply with appropriate administrative, technical, and physical safeguards to protect the MRVs and any related government property or data at both the OCPDC and FOCE storage facilities.

• Vehicles: The contractor shall ensure each vehicle is stored in a secure, monitored lot with measures to prevent theft, vandalism, or unauthorized access. The contractor shall immediately report any security incidents (e.g., breaches, vandalism) to the SBA Contracting Officer, specifying the affected facility.

• Data: Any logs, reports, or documentation generated during the contract (e.g., access logs, inspection reports) for either facility are government property. The contractor shall not disclose or share this data without written approval from the Contracting Officer.

• Facilities: The contractor shall comply with all facility access and security policies for both the OCPDC and FOCE storage locations, including providing information for background checks if required for facility access.

• Personnel: The contractor shall employ qualified, ethical personnel and immediately report any unprofessional or threatening behavior to the Contracting Officer. Contractor personnel shall not use government property or time for non-contract-related activities.

b. Information Technology (IT) Security Requirements

· Not applicable, as no IT systems are involved in this contract.

c. Personnel Security Requirements

· The contractor shall provide personnel background information as required for facility access at both the FOCW, storage location OCPDC and FOCE locations. Any changes to security procedures at either storage facility shall be communicated to the SBA Contracting Officer.

8.0 Packaging, Packing, and Shipping

Not applicable, as the vehicles will be delivered to the contractor’s storage facilities by the SBA. All correspondence and deliverables shall reference:

• Contract/order number

• Small Business Administration

• Program office name (FOCW or FOCE, as applicable)

• Contracting Officer Representative Name

• Description of the items contained therein

9.0 Government Furnished Property/Equipment/Information

The SBA will transport two (2) Ford Transit vans to respective storage spaces as needed, with the following specifications:

• 2024 Ford 350HR Cargo RWD

• 148’’ Wheelbase

• 3.5 PFDI V6 (Gas)

• 10-speed Transmission

10. Type of Contract The Government anticipates award of a firm fixed-price type contract.

11.0 Period of Performance

Table 2 – Period of Performance

12.0 Place of Performance

The primary places of performance will be the contractor’s storage facilities, one within 50 miles of The Office of Capital Access Processing and Distribution Center (OCPDC) 14925 Kingsport Road, Fort Worth, TX 76155, and one within 50 miles of FOCE at 3100 Medlock Bridge Road, Building 300, Suite 350, Norcross, GA 30071. Each facility must meet all requirements outlined in Section 4.

13.0 Hours of Operation

The contractor shall ensure 24/7 access to both storage facilities (OCPDC and FOCE) for SBA personnel to retrieve the vehicles. Administrative tasks (e.g., reporting, inspections) shall be supported between 0730 and 1800, Monday through Friday, except Federal holidays or when government facilities are closed due to emergencies or administrative closings. The contractor must maintain adequate staffing to ensure uninterrupted performance of all tasks at both locations.

14.0 Travel and Other Direct Costs (ODC)

Travel is not required for this contract. Any costs associated with vehicle inspections or facility maintenance at either location are the contractor’s responsibility.

15.0 Key personnel

N/A

16.0 Conflicts of Interest

No potential organizational conflicts of interest have been identified. The contractor shall immediately disclose any potential or actual conflicts of interest to the Contracting Officer, including any financial, contractual, or organizational interests that may affect impartiality. The contractor shall describe actions taken to avoid, neutralize, or mitigate any conflicts.

Marcelino Clarke Administrative Support Specialist, Administration Office of Disaster Recovery and Resilience Field Operations Center - West ________________________________________ _____6/06/25_________

Stephan Skillern Administrative Support Specialist, Administration Office of Disaster Recovery and Resilience Field Operations Center - West ________________________________________ _____6/06/25_________ image1.jpg image2.png