SB134117RQ0789 Attachment IV SOW.pdf

SB134117RQ0789

Attachment IV – Statement of Work

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STATEMENT OF WORK (SOW)

ANNUAL CRANE INSPECTION

1. BACKGROUND:

The National Institute of Standards and Technology (NIST) Gaithersburg campus has approximately 150 manual and electric cranes of various sizes and designs (see Appendix A). In accordance to 29 CFR OSHA

Standard number 1910.179(j) Overhead and Gantry Cranes – Inspections. requires all cranes being used to hoist a load of 250 lbs. or more, to be inspected annually by a certified inspector. Additionally, NIST has man lifts and fork lifts that requires annual inspections as well. NIST previously had a five-year contract for these services for annual crane inspections.

2. OBJECTIVE:

NIST requires all its overhead cranes and lifts to be inspected annually to ensure a safe workplace for personnel using the equipment. The contractor shall provide annual crane and lift inspections for the equipment designated in Appendix A of the statement of work (SOW). All lifts shall be need to be inspected for safe operation and overall reliability. The number of cranes and lifts may change over the life of the contract; with the removal and addition of cranes to be reviewed on a bi-annual basis by NIST. Additionally, NIST requires corrective services for the cranes and lifts, and crane load testing services.

3. SCOPE:

The purpose of this requirement is to provide safe operating conditions for all cranes and lifts listed in Appendix

A. The contractor shall identify any and all deficiencies that may exist in the equipment during the annual inspection, and submit the inspection report to the Contracting Officer Representative (COR). In addition to the annual inspections, the contractor shall perform any corrective measures needed for the equipment as determined by the COR, at an agreed upon labor rate. The contractor shall also provide load testing for the cranes. All tasks performed under this contract shall also be in accordance to Appendix B – Guidelines for

OFPM Contractors.

4. TASKS:

A: Annual Inspections

The contractor shall conduct one (1) annual inspection on all cranes and lifts listed in Appendix A to determine the safety of each crane, as specified in OSHA Standard 1910.179(j) relating to cranes/hoists annual inspections.

Appendix A is the current list of cranes and lifts that need annual inspections. As stated herein, the number of cranes may change over the life of the contract; with the removal and addition of cranes to be reviewed on a bi-annual basis by NIST.

The annual inspection for the cranes shall include at a minimum:

(1) Laser check of runway alignment and girders for proper camber;

(2) Inspect runway bolt tightness;

(3) Dye-Penetrate or mag particle hook;

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(4) Open and inspect gearbox, gear bearing and check oil for proper levels and foreign materials;

(5) Inspect brakes;

(6) Inspect all welds and bolts;

(7) Inspect motor brushes for proper tension;

(8) Inspect resistor banks as required;

(9) Verify crane I.D. number and make changes to match the up-to-date listing of all NIST cranes and hoists.

The annual inspections for the lifts shall include at a minimum:

(1) Check for any leaks in hydraulic lines.

(2) Check all battery levels.

(3) Check lights and alarms

(4) Check gauges and hour meters

(5) Check all braking systems.

(6) Check all manual overrides

(7) Check for all operator’s manuals

(8) Check for proper operation of all safety switches

(9) Check all tires for treadwear.

(10) Insure all safety pins are in place.

(11) Insure all steering is responsive.

(12) Insure all drive wheels are functional.

(13) Insure balance safety switches are operational.

Upon completion of the annual inspection, the contractor shall affix a sticker showing the date of inspection and the inspectors initials for both cranes and lifts. The sticker shall be clearly visible within eyesight of the disconnecting means that operates all electric cranes, or affixed to the wall at eyesight level directly underneath the bridge rail that the crane is being operated on.

The contractor shall prepare and submit by email, within 30 calendar days after completion of the inspections, a report to the Contracting Officer Representative (COR), detailing the inspection results for each crane indicating condition status and any deficiencies that would result in the crane or lift failing inspection or being unsafe to operate.

1. The units in need of repair/replacement shall be listed in order of priority starting with the least safe unit as the highest priority for repair and progressing to the safest unit as the lowest priority for repair.

2. Suggested method of correction for each unit which does not pass the annual inspection in its present condition. Listing of units that passed inspection and do not require any adjustments.

3. The contractor shall provide applicable certifications, with date and units that passed inspection.

B: Corrective Services

Certain deficiencies discovered during inspections may need to be corrected immediately for crane and lifts to be safely operated. If the repairs are beyond the capabilities of in-house mechanics, then the contractor shall perform the corrective services at agreed upon fully burdened labor rates. The labor categories and labor rates shall be submitted with the proposal, and incorporated as a part of the contract.

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All corrective services shall be performed during normal NIST business hours Monday through Friday, from 8:00AM until 4:00PM. The agreed upon labor categories and labor rate shall be used in all future billings for labor during the lifetime of the contract.

C. Crane Load Testing

Crane load testing is required for brand new cranes, or cranes that need to be put back in service that has been out of service longer than three (3) months. The contractor shall perform a load test of the crane at

125% of its rated lift capacity. Contractor shall provide all weights to be used in the test. Static load test procedures are acceptable. In both instances, the contractor shall provide all needed equipment to perform such tests.

5. GOVERNMENT FURNISHED EQUIPMENT

There will be no government furnished property supplied for this contract.

6. SPECIAL REQUIREMENTS:

A. All inspectors must pass a federal background investigation as this is a federal facility with controlled access. Once the inspectors pass the background investigation, they will receive a badge for access to the buildings indicated on the list of cranes. NIST will require each of the inspectors to fill out badge applications a minimum of three months in advance of expected inspection dates. This shall be coordinated with the COR.

B. Contractor must bring their own scissor lifts in to gain access to overhead bridges and rails. For buildings 205 and 206, contractor needs to have at least a 30-foot boom lift to perform inspections. As stated, no government furnished equipment will be supplied by the Government for the inspections. See

Appendix B for NIST guidelines for contractors.

C. Some of the cranes are located in building 245 where dosimeter is required. Prior to entering the secured building, all inspectors shall be required to attend a short training session administered by building 245 staff on the proper precautions for the building. Building 245 is the only building that requires a Government escort regardless of the contractor badge.

7. INSPECTION AND ACCEPTANCE

NIST retains the right to inspect the contractors work at any time throughout the project. Inspection and acceptance will be done at the discretion of the contracting officer representative (COR).

8. DELIVERABLES

a) Health and Safety Plan – Shall be submitted within 14 calendar days after award.

b) Insurance Certificate – Shall be submitted within 14 calendar days after award.

c) Crane and Lift Inspection Report – Shall be submitted within 30 days after completion of inspection of all crane units identified in Appendix A, to include any new cranes added over the duration of this contract.

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8. SECURITY – BADGING AND SITE ACCESS

BADGING

All inspectors must pass a federal background investigation as this is a federal facility with controlled access. Once the inspectors pass the background investigation, they will receive a badge for access to the buildings indicated on the list of cranes. NIST will require each of the inspectors to fill out badge applications a minimum of three months in advance of expected inspection dates. This shall be coordinated with the COR.

SITE ACCESS

Site access will be thru the C gate off of Quince Orchard Road. The contractor must proceed to the NIST truck inspection station located at the loading dock area of building 302 every day before proceeding to the job site. The COR will be responsible for any badging needed by the contactor.

NIST is a Federal facility and access is controlled at all entrances to the campus. Only Government employees may grant access to non-Government employees. All non-Government employees must be registered with security prior to site access. Contractor shall notify COR at a minimum of 48 hours prior to site access. Please refer to the following web site for additional Visitor Information http://www.nist.gov/public_affairs/visitor/.

The Contractor(s) shall be on the NIST grounds only during normal work hours between the hours of 6:30 a.m. and 5:30 p.m. on normal Federal work days, unless otherwise directed by the COR. Should the

Contractor(s) desire to work at times other than those specified above, the dates and hours must be scheduled at least seven (7) working days in advance, and approved by the NIST Security Office through the COR. After hours work will require a Government escort 100% of the time.

Non U.S. citizens to be employed under this contract must:

a. Have official legal status in the U.S.

b. Have continuously resided in the United States for the last five years.

Prior to the employment of any foreign national at the contract work site, the Contractor must have such employees approved by the Servicing Security Office in consultation with the Department’s Office of

Security in accordance with the National Security Threat List. The name, country of citizenship, and employer for each Contractor and subcontractor’s employee (visitor) working on the NIST site shall be submitted to the COR for review three days prior to the work date.

Contractor personnel may be required to wear picture identification badges at all times on the NIST grounds, as determined by the COR. Contractor will be required to complete a Department of Commerce background check.

Automobile & Personnel Access: Contractor personnel arriving in cars on their first day must check in at the visitor center to receive a temporary paper badge prior to proceeding to the project site. Hours of operation of the visitor center are 0600-1700. Once in possession of a valid NIST badge, workers may enter via the Main Gate or Gate “C” and proceed to the project site. Note that all automobiles are subject to a random inspection.

http://www.nist.gov/public_affairs/visitor/

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Trucks: All Trucks are to enter NIST via “C” Gate along Quince Orchard Rd. between 6:00 am and 3:30 pm daily, and at the main gate off of W. Diamond Ave. between 3:30 pm and 4:30 pm. No deliveries will be allowed after 4:30 pm. “Trucks” include such vehicles as pick-ups with storage compartments, delivery trucks, delivery vans, and tractor center. Trucks arriving through Gate C will be directed to the Building

301 Truck Inspection Station. At Building 301, trucks will be registered, inspected, and the drivers will be granted access. Any truck which exits the installation will have to be re-inspected upon re-entry at Building

301. A vehicle dashboard placard will be placed within the truck. Placards change daily.

NIST Truck Inspection Stations hours are: 6:00am -3:30pm at Building 301, and 3:30 pm – 4:30pm at “A”

Gate – (Main gate)

9. PLACE OF PERFORMANCE

National Institute of Standards and Technology

100 Bureau Drive

Gaithersburg, MD 20899

10. PERIOD OF PERFORMANCE

The annual crane inspection service shall be for one (1) base year and four (4) one-year option periods. The anticipated periods are:

▪ Base Year – September 15, 2017 thru September 14, 2018

▪ Option Period One (1) – September 15, 2018 thru September 14, 2019

▪ Option Period Two (2) – September 15, 2019 thru September 14, 2020

▪ Option Period Three (3) – September 15, 2020 thru September 14, 2021

▪ Option Period Four (4) – September 15, 2021 thru September 14, 2022

11. APPENDIXES

A. List of Cranes and Lifts

B. Guidelines for OFPM Contractors

CRANE # ID BLDG ROOM Tonnage HOIST MFG. TYPE CRANE

ELECTRIC/

MANUAL

CHAIN/

WIRE ROPE

1 101/B07 101 B‐07 1/2 TON Coffing Jib Electric Wire Rope 2 101/B07 101 C1 2 TON R & M Bridge Electric Wire Rope 3 202/C1 202 130 30 TON Falcon Bridge Electric Wire Rope 4 202/C2 202 130 25 TON Falcon Bridge Electric Wire Rope 5 202/C3 202 125 5 TON Acco‐Wright Bridge Electric Wire Rope 6 202/M07 202 123 1 TON CM‐Loadstar Gantry Electric Chain 7 202/M02 202 131 3 TON Acco‐Wright Monorail Electric Wire Rope 8 202/M03 202 131 2 TON Yale‐Wallace Gantry Electric Chain 9 202/M04 202 131 3 TON Yale Monorail Electric Wire Rope 10 202 202 134 2 TON Acco‐Wright Monorail Electric Wire Rope 11 202/M9 202 138 1 TON Yale Monorail Electric Chain 12 202/M08 202 147 1 TON Yale Monorail Electric Chain 13 202/M11 202 167 1 TON Yale Bridge Electric Chain 14 202/M17 202 159 1/2 TON P & H Monorail Manual Chain 15 202/M12 202 230 1/2 TON Acco‐Wright Monorail Electric Wire Rope 16 202/M13 202 230 1/2 TON Wright Monorail Electric Wire Rope 17 202/M14 202 231 1 TON Wright Monorail Electric Wire Rope 18 202/M15 202 231 1 TON Acco‐Wright Monorail Electric Wire Rope 19 202 202 301 5 TON Peerless Gantry Electric Chain 20 205/J‐1 205 OS‐ECS 1/2 TON Gorbel/Yale Jib Electric Wire Rope 21 205/ Silo 205 Outside 1/2 TON Budgit Jib Electric Chain 22 205/ Silo 205 Inside 2 TON Budgit Bridge Electric Wire Rope 23 205 205 West Crane 20 TON R & M Bridge Electric Wire Rope 24 205 205 East Crane 20 TON R & M Bridge Electric Wire Rope 25 205/M1 205 117 10 TON P & H‐Hevilift Monorail Electric Wire Rope 26 205 205 20 TON R & M Bridge Electric Wire Rope 27 205/M2 205 113 10 TON P & H ‐Hevilift Monorail Electric Wire Rope 28 B205/C1 205 107 2 TON Budgit Bridge Electric Chain 29 206/C1 206 107 2 TON R & M Bridge Electric Wire Rope 30 206/C2 206 107 2 TON R & M Bridge Electric Wire Rope 31 216/MB106 216 B106 1/2 TON C & M Monorail Manual Chain

List of Cranes

Attachment IV - Statement of Work, Appendix A - List of Cranes and Lifts

MANUAL

CHAIN/

WIRE ROPE

List of Cranes

32 217/D‐1A 217 C115 2 TON/ 1 TON Chester Bridge Manual Chain 33 217/B‐1B 217 C115 2 TON/ 1 TON Chester Bridge Manual Chain 34 217/M1 217 F105 1/2 TON Tralift Monorail Manual Chain 35 218/M2 218 D025 1 TON Tralift Monorail Manual Chain 36 218/c17 218 F007 1/2 TON Tralift Monorail Manual Chain 37 218/C17 218 C017 1 TON Tralift Monorail Manual Chain 38 218/E224 218 E024 2 TON Coffing Bridge Electric Wire Rope 39 218/F009 218 F009 1/2 TON Tralift Monorail Manual Chain 40 219/G038 219 G038 1 TON Tralift Monorail Manual Chain 41 219/G009 219 G009 1000 LBS Coffing Bridge Manual Chain 42 219/G03 219 G03 2000 LBS Coffing Monorail Manual Chain 43 219/A28 219 A28 1 TON Coffing Monorail Manual Chain 44 220/M02 220 A040 1/2 TON C & M Monorail Manual Wire Rope 45 220/M04 220 A‐048 1 TON Yale Monorail Manual Chain 46 220/M1 220 A‐08 1 TON P & H Monorail Electric Chain 47 220 220 B05 1/4 TON Shawbox Jib Electric Wire Rope 48 221/M14 221 A‐032 1/2 TON C&M Cyclone Monorail Manual Chain 49 221/M13 221 A‐032 1/2 TON Duff‐lynx Monorail Manual Chain 50 221/B63 221 B‐63 1/2 TON C&M Cyclone Bridge Electric Chain 51 221/M8 221 B‐057 1/2 TON CM/Cyclone Fixed Hoist Electric Chain 52 221/M9 221 B‐057 1/2 TON Yale Monorail Manual Chain 53 221/A144 221 A144 1 TON Harrington Monorail Manual Chain 54 221/B08 221 B008 1/2 TON Yale Monorail Electric Wire Rope 55 221/A024 221 A024 1 TON CM Monorail Manual Chain 56 226/M1 226 A120 1 TON Harrington Jib Electric Chain 57 226/C02 226 B165 2 TON Louden‐P&H Bridge Electric Wire Rope 58 226/C03 226 C3 2 TON Louden‐P&H Bridge Electric Wire Rope 59 226/C05 226 A150 20 TON Virginia Crane Bridge Electric Wire Rope 60 226/C08 226 B151 1 TON Louden‐P&H Bridge Electric Wire Rope 61 226/C06 226 A160 5 TON Louden‐P&H Bridge Electric Wire Rope

MANUAL

CHAIN/

WIRE ROPE

List of Cranes

62 226/C07 226 A160 5 TON Louden‐P&H Bridge Electric Wire Rope 63 227/M‐2 227 Attic 1 TON Coffing Monorail Electric Chain 64 230/C1 230 129 3 TON Yale‐Philadelphia Bridge Electric Wire Rope 65 230/C2 230 129 3 TON Yale‐Philadelphia Bridge Electric Wire Rope 66 230/Wtunnel 230 127/Wind Tunnel 7000 LBS Right way Fixed Hoist Electric Wire Rope 67 230/C3 230 129 2 TON Yale‐Philadelphia Bridge Electric Wire Rope 68 230/M6 230 A‐133 1 TON Coffing Under Bridge Electric Chain 69 231/C01 231 A267 2 TON Yale Bridge Electric Wire Rope 70 231/C02 231 A267 2 TON Yale Monorail Electric Wire Rope 71 231/C04 231 A245 1 TON Wright Bridge Electric Wire Rope 72 231/C05 231 A245 4 TON P & H Monorail Electric Wire Rope 73 231/C07 231 A242 1 TON Electrolift Monorail Electric Wire Rope 74 231/C9 231 A135 1/2 TON Electrolift Monorail Electric Wire Rope 75 231/C8 231 A135 1/2 TON Electrolift Monorail Electric Wire Rope 76 231/C16 231 A135 2000 LBS Air Tech Jib Hydrulic Wire Rope 77 231/C13 231 B120 2 TON Wright Bridge Electric Wire Rope 78 231/C2 231 B141 2 TON P & H Bridge Electric Wire Rope 79 238/M1 238 200 4000 LBS C & M Monorail Electric Chain 80 245/CA8 245 A09 1 TON Yale Bridge Manual Chain 81 245/B23 245 B23 1 TON Yale Bridge Electric Wire Rope 82 245/B26 245 B26 3 TON R&M Bridge Electric Wire Rope 83 245/CB2 245 B29 5 TON Yale Bridge Electric Wire Rope 84 245/CD1 245 D07 15 TON Shephard Niles Bridge Electric Lift Bracket 85 245/CD1A 245 D07 2 TON Electrolift Monorail Electric Wire Rope 86 245/CD2 245 D07 5 TON Chester Bridge Manual Chain 87 245/CA6 245 A005 15 TON LYPTA Monorail Electric Wire Rope 88 245/CB3 245 CB3 1‐1/2 TON Budgit Monorail Electric Chain 89 245/B33 245 B033 2000 LBS Chester Monorail Manual Chain 90 245B33 245 B033 1 TON Yale Monorail Manual Chain 91 245/B34 245 B034 4 TON Coffing Fixed Hoist Manual Chain

MANUAL

CHAIN/

WIRE ROPE

List of Cranes

92 245/A017 245 C017 2 TON Budgit Monorail Electric Wire Rope 93 245/A17 245 A017 15 TON Lytpa Bridge Electric Wire Rope 94 245A017 245 A017 2 TON Budgit Monorail Electric Chain 95 245/F101 245 F101 2 TON R & M Monorail Electric Chain 96 245/MB3 245 B142 1 TON Yale Monorail Electric Wire Rope 97 245/B028 245 B028 3 TON Yale Bridge Electric Wire Rope 98 245/C15 245 C15 1/4 TON Bellows Fixed Hoist Air Wire Rope 99 301/C1 301 A137 2 TON Yale Monorail Manual Chain 100 301/C2 301 A147 1/2 TON Dayton Monorail Electric Chain 101 301/C3 301 A153 1/2 TON Dayton Monorail Electric Chain 102 302/C1 302 114 2 TON Falcon Bridge Electric Wire Rope 103 302/C2 302 111 5 TON Yale‐Steward Bridge Electric Chain 104 302/M1 302 114 5 TON Coffing Monorail Electric Chain 105 303/M1 303 112 2 TON Yale Monorail Electric Wire Rope 106 304/C1 304 155 5 TON Yale Bridge Electric Wire Rope 107 304/C3 304 158 5 TON Yale Monorail Electric Wire Rope 108 304/C4 304 158 5 TON Yale Monorail Electric Wire Rope 109 304/C5 304 162 5 TON R & M Bridge Electric Wire Rope 110 304/M2 304 162 5 TON Yale‐Lypta Monorail Electric Wire Rope 111 304/M1 304 152 5 TON Yale Monorail Electric Wire Rope 112 304/M3 304 152 5 TON Yale Monorail Electric Wire Rope 113 304/C2 304 152 5 TON Yale Bridge Electric Wire Rope 114 309/M1 312 109 1 TON Dayton Monorail Electric Chain 115 312/M1 312 105 1/2 TON Yale Fixed Hoist Electric Wire Rope 116 312/M2 312 108 1/2 TON David Round Monorail Electric Wire Rope 117 245/ 245 B132 1/2 TON Budgit Monorail Electric Chain 118 218 218 E014 1/2 TON Trailift Fixed Hoist Manual Chain 119 220 220 A‐218 2 TON Yale Monorail Manual Chain 120 245 245 A010 2 TON Yale Monorail Manual Chain 121 216 216 D120 1/2 TON Yale Monorail Manual Chain

MANUAL

CHAIN/

WIRE ROPE

List of Cranes

122 218 218 C010 1 TON Spanco Monorail Manual Chain 123 218 218 C016 1 TON Harrington Bridge Electric Chain 124 220 220 B048 1.5 ton Wallace Bridge Manual Chain 125 C1 226 A110 3 TON Louden Bridge Electric Wire Rope 126 M2 226 A110 1/2 TON Louden‐P & H Monorail Electric Wire Rope 127 226 226 Roof 400 LBS Thern Jib Electric Chain 128 219 219 G003 3 TON Dayton Monorail Electric Chain 129 226 226 A122 3 TON Harrington Jib Electric Chain 130 221 221 C07 1.5 TON Rightway Dual Winch Electric Wire Rope 131 218 218 D11 1/2 TON Acco Wright Fixed Hoist Manual Chain 132 218 218 E013 1/2 TON Spanco Monorail Manual Chain 133 219 219 G007 1/2 TON Coffing Bridge Manual Chain 134 202 202 134 2 TON Acco‐Wright Monorail Electric Wire Rope 135 221 221 B61 1/2 TON Jet/Roughneck Monorail Manual Chain 136 221 221 B57 1/2 TON Jet/Roughneck Monorail Manual Chain 137 217 217 G108 1/2 TON Trailift Monorail Manual Chain 138 218 218 C019 300 LBS Coffing Fixed Hoist Electric Chain 139 218 218 C019 1/2 TON Spanco Bridge Manual Chain 140 218 218 C019 250 LBS Tractel Monorail Manual Chain 141 245 245 D04 1 TON Duff Lynx Gantry Manual Chain 142 245 245 G105 1 TON Jet/Caldwell Gantry Manual Chain 143 221 221 A120 1/2 TON Dayton Monorail Electric Wire Rope 144 221 221 B25‐B29 1 TON CM Cyclon 1 ton Monorail Manual Chain 145 221 221 A24 1 TON Harrington 1 ton Gantry Manual Chain 146 221 221 B18 1/2 TON Dayton 1/2ton Monorail Manual Chain 147 221 221 B08 1 TON ATI 1 ton Boom Manual Wire Rope

1 2630ES 200116691

2 2630ES 200126941

3 2630ES 200126939

4 20MVL 130016632

5 IWP24 4093‐1519

6 AWP30S AWP 16G‐85205

7 Z45/25J Z452597‐31075

8 TM 20 (ELECTRIC) TM247‐0236‐9357FB

9 CMP 30L (LP GAS) CMP230L‐0181‐9773 KF

420 JLG

304 JLG

List of Lifts

LIFT #

CLARK

301 GENIE

302 GENIE

101 JLG

301 JLG

301 CLARK

MODEL SERIAL NUMBERMANUFACTURERBUILDING

306 GENIE

Attachment IV – Statement of Work, Appendix B – Guidelines for OFPM Contractors

GUIDELINES FOR OFPM CONTRACTORS

AND

A/E FIRMS

PERFORMING SITE INVESTIGATIONS

AND

FIELDWORK (including construction)

AT THE

NATIONAL INSTITUTE OF STANDARDS AND

TECHNOLOGY

GAITHERSBURG, MD

Revised date: Feb 22, 2017

NB193000-17-02190

Facilities Engineering, OFPM/ Design and Construction Division

TABLE OF CONTENTS

Title Page

1. Emergencies

2. Safety Equipment

3. Investigation Equipment

4. Mechanical/Electrical Rooms

5. Confined Space Entry

6. Utility Outages, Road Blockages

7. Hazards

8. Corridors

9. Operating Equipment

10. Fire Protection

11. Internal Combustion Equipment

12. Asbestos

13. Safety and Health Compliance

14. Work Safety

15. Site Access and Working Hours

16. Excavation and Trenching Activities

17. Environmental Management

18. Scrap Building Materials Disposal

19. Electrical Safety

20. Daily Reports

21. Adverse Weather

22. Grass within Contractor Area

23. Building 101 Restricted Activities

24. Exterior Construction Sites and Storage

25. Restoration of Exterior Construction Site

26. Tours of Construction Site

27. Ground Penetrating Radar in Existing Structures

28. As-Built and/or Red Line Drawings

29. Operations and Maintenance Equipment Manuals ……………………………………….11

30. Roof Access ……………………………………………………….………………………………..………. 11

31. Security Badges

1. Emergencies:

In case of emergency, call x2222 from a campus phone. State your name, building location, room number, and a description of the emergency. The NIST Fire Protection Group provides fire and ambulance service on site. If a phone other than NIST (975 exchange) is used, "911" should be used for emergency calls. The contractor shall state that he/she is located at NIST and give the details as described above. Contractors should become familiar with the NIST Gaithersburg Occupant Emergency Plan, issued September 2012.

2. Safety Equipment:

Personal Protective Equipment (PPE) such as head, eye, foot, respiratory, and ear protection shall be worn in identified areas. Hard hats, for example, shall be worn in mechanical rooms. Contractors and A/E firms to provide necessary PPE of the approved type to protect themselves against exposures encountered. NIST provided dosimeters (radiation exposure measurement) may be required to be worn when working in or around specific sections of Building 235 and Building 245.

Unique safety awareness training is mandatory for working in Buildings 235 and 245.

Contractor shall plan on 2 hours of training for each employee to complete this training.

3. Investigation Equipment:

Site investigations and field work may require the use of a stepladder and/or other investigative equipment (measuring tapes, flashlights, screwdrivers, etc.). Contractors and A/E firms shall provide their own stepladders and/or investigative equipment. The stepladders shall be Type I (industrial) or Type II (commercial).

4. Mechanical/Electrical Rooms:

Obtain authorization from the Contracting Officer’s Representative (COR) prior to working in electrical and/or mechanical rooms. Lock rooms after use. For work in high-voltage rooms, a NIST high-voltage electrician must be present the entire time. Do not operate any valves, switches, or breakers without prior approval from the COR.

5. Confined Space Entry:

If a contractor or A/E must enter a confined space on the NIST site, they shall follow the applicable provisions of the OSHA Permit-Required Confined Space Regulation (29CFR1910.146). The contractor or A/E shall be responsible for implementing and documenting an entry permit system as necessary, giving full consideration to personnel training, atmospheric testing, ventilation, PPE, and emergency procedures and equipment. Should the contractor or A/E have questions regarding any confined space to be entered on the NIST site, they are to contact the COR or the Plant Division's Safety Coordinator (x6999, Bldg. 428). Copies of the contractor entry permit system shall be submitted to the COR for approval in advance.

6. Utility Outages, Road Blockages:

Do not close or partially block any roads or cause utility outages (electrical, steam, chilled water, water, compressed air, gas, sewer, telephone, fire alarm, signal systems, etc.) without prior authorization from the COR. Provide a minimum of 14 days’ written notice for all utility systems outages. All outages and road closures shall be on Saturdays unless noted otherwise within the specifications or statement of work.

Site Coordination Procedures:

All construction or investigation activities that require closure of sidewalks, roads, or other transportation ways, require the contractor to submit a request for closure 21 days in advance.

7. Hazards:

Storing, positioning, and use of equipment, tools, and materials, in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

8. Corridors:

No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes of ingress or egress utilized by the public or building occupants, or to present unsafe or unhealthy conditions to the public or building occupants.

9. Operating Equipment:

Do not turn off, on, or adjust any NIST operating equipment without prior authorization from the COR. Work carefully around rotating equipment. Loosely fitting clothing (neck ties, dangling jewelry, etc.) shall not be worn when working near rotating equipment.

Long hair shall be secured. Some equipment may start automatically. (Note: It may become necessary to implement appropriate lock-out, tag-out procedures to control hazardous energy sources to ensure that personnel do not activate equipment during investigation, servicing, or maintenance.) Provisions of NFPA 70E shall be followed when an arc flash hazard exists.

10. Fire Protection:

The Contractor or A/E shall comply with all applicable fire protection/prevention requirements of the National Fire Protection Association (NFPA) and the NIST Fire Protection Group. Should any operations capable of providing a source of ignition (for example welding, cutting, burning, or heating) be performed within or adjacent to NIST buildings/structures/equipment, a hot work permit must be obtained from the NIST Fire Protection Group (301-975-6190) prior to such work. Covering of room smoke, heat, or other NFPA 72 defined initiating devices or notification devices is only allowed with advance written approval from the COR.

11. Internal Combustion Equipment:

Such equipment will not be allowed within any building without prior written approval.

Gasoline or diesel powered equipment (such as fork lifts, loaders, tractors, cutting saws, etc.) will not be authorized for use within any building in any circumstance.

12. Asbestos:

Some ductwork and piping may be insulated with asbestos containing materials (ACM).

Contact the Plant Division Safety Coordinator (x6999) prior to disturbing suspected ACM. ACM may also be present in floor tile, bench tops, and/or plaster ceilings.

1) If more than three (3) ceiling tiles must be removed at one time in a single location, the Plant Division Safety Coordinator must be notified beforehand so she can review the task to be performed and ensure all safety requirements are adhered to. Contractors shall provide 7 calendar days’ notice.

2) Whenever a ceiling tile of any kind is removed, it must be removed slowly and as level as possible. Workers need to check as soon as they can see on top of the tile if there is any debris laying on top, such as a piece of pipe insulation or other bldg materials in general. If there is debris, the worker should re-install the tile and notify his supervisor and COR so the proper measure can be taken to remove whatever debris is found.

3) All contractors at a minimum must wear the following Personnel Protective Equipment while working on/in/above the ceiling and/or removing ceiling tiles:

* Safety glasses with side shields or goggles

* Leather gloves or the Mechanics Red Gloves

4) It is strictly prohibited to perform any type of "aggressive activity" that could break the encapsulate seal or agitate the air above the hallway or concourse ceilings. Examples of "aggressive activity" include - dragging conduit or pipes over ceiling tiles; hammer drilling into the columns; removing numerous ceiling tiles at one time; striking against pipes or pipe insulation; dropping items on top of ceiling tiles; and numerous workers above the ceiling at one time performing various tasks.

13. Safety and Health Compliance:

Contractors and A/E firms shall adhere to all applicable OSHA, NFPA, NEC and NIST safety and occupational health regulations while on site. Federal OSHA (Baltimore area office) has safety jurisdiction at federal facilities in the State of Maryland. The NIST local contact is the OFPM Safety Coordinator (Bldg. 428 301-975-6999).

All contractors are required to wear safety glasses. All contractors working at Buildings 235 and/or 245 are subject to a 2 hour radiation awareness training session.

If any chemicals, hazardous materials, equipment or materials are found in a lab or other contract space, the contractor shall notify the COR so arrangement can be made to have the items removed. Work shall not continue until the items have been cleared by others; Contractors are not to move any chemicals, materials or equipment in any lab.

Contractors are required to submit health and safety plans within 15 days of solicitation award. Health and safety plans are to be specific to the solicitation requirements.

All roof construction shall be in accordance with U.S. Army Corps USACE EM-385-1-1 “Safety and Health Requirements Manual“ (current edition).

14. Work Safety:

The contractor shall take all necessary precautions to prevent injury to personnel, the public, building occupants, and damage to property of others. If unsafe work practices are observed, unsafe work may be stopped by the NIST OFPM Safety Officer and/or COR until corrections are made.

15. Site Access and Working Hours:

NIST is a Federal facility and access is controlled at all entrances to the campus. Only Government employees may grant access to non-Government employees.

Vehicles Access:

Automobiles: Contractor personnel arriving in cars on their first day must check in at the visitor center to receive a temporary badge prior to proceeding to the project site to obtain permanent badge. Hours of operation of the visitor center are 0600-1700. Once in possession of a valid NIST badge, workers may enter via the Main Gate or Gate “C” and proceed to the project site. Note that all automobiles are subject to a random inspection.

Trucks: All Trucks are to enter NIST via “C” Gate along Quince Orchard Rd. between 6:00 am and 3:30 pm daily, and at the main gate off of W. Diamond Ave. between 3:30 pm and 4:30 pm. No deliveries will be allowed after 4:30 pm. “Trucks” include such vehicles as pick-ups with storage compartments, delivery trucks, delivery vans, and tractor trailers. Trucks arriving through Gate C will be directed to the Building 301 Truck Inspection Station. At Building 301, trucks will be registered, inspected, and the drivers will be granted access. Any truck which exits the installation will have to be re-inspected upon re-entry at Building 301. A vehicle dashboard placard will be placed within the truck. Placards change daily.

NIST Truck Inspection Stations hours are:

6:00am -3:30pm at Building 301 3:30 pm – 4:30pm at “A” Gate – (Main gate)

Parking: Loading docks are for loading and unloading equipment and materials. Do not park at or near loading docks or the space between buildings. All Contractors vehicles and personal vehicles are to use the building parking lots or parking lots designated by the Contracting Officer for construction contractors.

Speeding: NIST speed limit is posted on the campus. If a speeding ticket is issued, the offender may be required to appear in Federal Court.

Responsibility: When deliveries are made, the Contractor is responsible providing information and directions to the driver to proceed to the work area and for unloading.

NIST will not be responsible for delivering contractor materials to the project site or for unloading materials.

Hours of Operation: NIST opens at 6:00 am (sharp) until 6: 00 pm for Contractors who do not have 24-hour access privileges.

Normal work hours defined in the contract are 7:30 AM to 5:30 PM.

All work over 80 dBA measured at 15 feet shall occur after normal work hours.

Contractor shall have a meter on hand to measure dBA.

Painting Hours: All painting shall be per the SOW and/or specifications. If not stated, all painting shall be done from 5:30 PM to 11:00 PM Monday to Friday. Painting on weekends from 6 AM to 4 PM shall be scheduled through the COR, with at least seven days’ notice.

16. Excavation and Trenching Activities:

Excavation and trenching activities are not permitted without prior written authorization from the COR. Contractor is responsible for locating and identifying all utilities via contract personnel with utility locating devices. Contractor shall turn over a utility marking report plotted on the appropriate construction drawings to the COR within 7 days.

17. Environmental Management:

NIST will conduct its operations in an environmentally sound manner. NIST’s Environmental Management System (EMS) has been established based on the requirements of the International Organization of Standards (ISO14001). All firms contracted by NIST shall review and be familiar with the NIST Environmental Policy and significant aspects of the NIST EMS, which may be accessed at http://www.nist.gov/public_affairs/envpolicy.cfm

All contractors who provide products and services to NIST shall comply with all applicable environmental regulations, conduct their work using environmentally sound practices, and assess options that will result in the least environmental impacts. The Maryland Department of Environment (MDE) will inspect and enforce sediment control and storm water management regulations and practices for projects at NIST.

18. Scrap Building Materials Disposal

In order to reduce disposal volumes of clean scrap wood based building materials taken to landfill dump, segregate such materials and dispose of the materials and dispose of the materials using one or a combination of the following methods.:

Arrange for recycling of materials or provide to companies that receive wood for disposal in biomass to energy facilities.

It is NIST Policy to recycle construction demolition materials and debris to the greatest extent practicable. All NIST contractors shall strive to meet the goal of recycling 50% of construction demolition materials and debris as specified in Executive Order 13514.

Contractor shall store recyclable waste in separate clearly marked containers.

Recyclable items include, wood, glass, aluminum, steel, gypsum, paper, cardboard, and plastics.

http://www.nist.gov/public_affairs/envpolicy.cfm

19. Electrical Safety:

All contractors shall comply with current edition of NFPA 70E “Standard for Electrical Safety in the Workplace.” If the Contractor selects to work on energized equipment, Contractor shall have a documented permit system for working on energized electrical equipment.

20. Daily Reports

Contractor shall provide to COR a daily report of all major activities, personnel on site (includes all subcontractors), major deliveries, and major tools and equipment on site.

Contractor shall inform the COR in writing ten days in advance when painting, new carpet installation, glue applications, using a cleaning solvent, large amount of grinding or core drilling is planned.

21. Adverse Weather

To request an adverse weather time extension, the weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month. The Request must be made no more than 30 days after the event.

The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) at Ronald Reagan Airport and will constitute the base line for monthly weather time evaluations. The contractor's progress schedule must reflect these anticipated adverse weather delays in all weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON (5) DAY WORK WEEK

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

8 6 8 6 8 7 7 6 6 6 6 7

For roofing projects, contractors will be permitted to work on Saturdays (if the contractor elects to do so) providing they provide the COR four days’ notice. Rain on Saturdays and Sundays are not factored into adverse weather delays for any contract, unless that contract explicitly required all work to be completed on Saturdays and/or Sundays.

22. Grass within Contractor Area

Grass within the contractor’s area of control (i.e. – lay down area, construction site, etc.)

shall be maintained to a height of no more than 18 inches.

23. Building 101 Restricted Activities

For two days (total of four (4)) in the months of October and April the contractor will be prevented from completing any work in the courtyards, streets, sidewalks in and around Building 101. In addition, service/construction or other related activities will be prevented from occurring. COR will provide the contractor two days’ notice of the implementation of this restriction.

24. Exterior Construction Sites and Storage

Exterior construction sites and storage areas shall have woven galvanized steel fabric fencing with steel posts installed during the construction period. Fencing shall surround the entire construction site the contractor is working within. Fencing shall be at a minimum 5 feet tall with a maximum height of 6 ft tall. Fencing sections shall be bound together with mechanical fasteners. Posts shall be suitable for setting in concrete footings, driving into ground, anchoring with base plates, or inserting in precast concrete blocks. Provide a minimum of 3 ft spacing around fire hydrants and/or hose connections. Provide a minimum 20 foot gate for emergency vehicle access.

25. Restoration of Exterior Construction Site

The contractor shall restore the entire construction site(s) at the completion of all contract work. This shall include removing all debris and stones of 2 inches or from the subsoil to a depth of 8 inches regardless of the condition the site was turned over to the contractor. Seeding shall be completed by the contractor once all debris and noted stones are removed from the topsoil.

26. Tours of Construction Site

Any tours or presentations related to a contract by the contractor shall be submitted at a minimum of 30 days in advance to the COR. The contractor shall provide the following the information for review:

a) Purpose of the Tour/Presentation

b) Time of tour/presentation

c) Number of attendees

d) Names of each attendee

e) Name of each attendee’s employer

f) Address of each attendee’s employer

g) Indicate if US Citizen, US Permanent Resident Alien, or foreign national

27. Ground Penetrating Radar in Existing Structures

Prior to core boring, drilling, or otherwise penetrating existing floors or walls within facilities the contractor shall clear the area with ground penetrating radar. COR shall observe the test report and/or the identification prior to penetrating the floor, wall, or proposed penetration location.

28. As-Builts and/or Red Line Drawings

Contract specified as-builts and/or red line drawings shall be provided in the following form:

• hard copies on Arch D (24”x36”) format, electronic copies on CD disk (adobe PDF, AutoCAD).

29. Operation and Maintenance Equipment Manuals

Contract operation and maintenance equipment manuals must be provided in the following form:

• hard copies in bound or spiral binders. Any drawings supplied in the binders shall not be larger than 11” x 17” and shall be folded to fit inside the binders.

• electronic copies on CD disk (adobe PDF).

30. Roof Access

Roof access permits must be obtained in order to access any roof on a NIST campus, for work or investigation purposes. Request roof access permits from the COR or the construction representative five (5) days before roof access is required.

• Requires Fall Protection training documentation.

• May require the completion of a Health and Safety Plan if work is to be performed on the roof.

31. Security Badges

United States Department of Commerce Office of Security issues badges for contractor access to NIST.

All foreign nationals shall comply with United States Department of Commerce DAO 2017-12 - http://www.osec.doc.gov/opog/dmp/daos/dao207_12.html http://www.osec.doc.gov/opog/dmp/daos/dao207_12.html

For US Citizens and Resident Aliens, the following badging applies

(Yellow) Limited Access PCards are issued for construction/service areas that meet the following criteria –

• Purely exterior construction with no requirement to enter Department of Commerce/NIST facilities

• Locations where work areas are partitioned and/or fully separated from occupied areas, with isolated entrances and exits for construction/maintenance contractors.

• COMPLETE Limited Access PCard badge application are approved/disapproved within 7 calendar days of submission to COR.

Site Card/ Personal Identification (PIV) Card for those contract site that do not qualify for a (Yellow) Limited Access PCard

• Site Cards will be issued to contract employees who will be on site for less than 30 days.

• PIV Cards will be issued to contract employees who are expected to be on site for more than 30 days

• A Site Card/PIV Card processing is broken into three distinctive time periods once the COMPLETE badge application is submitted to the COR o Badge application is entered/processed into the “system” within 7 days of submission o Contract employee is invited/emailed to complete the on-line application https://www.opm.gov/investigations/e-qip-application/ o Once the contract employee completes e-QIP the badge application is approved/disapproved within 14 calendar days

(White – Paper) Visitor Card are issued to contractor employees who

• Visiting NIST to complete aspects of the badging process to include badge issuance

• Delivery drivers (material, equipment, etc.)

• Concrete trucks

End of Guidelines https://www.opm.gov/investigations/e-qip-application/