SB1341-17-RP-0022_-_Attachment_I_-_Combined_Synopsis_Solicitation.docx

SB134117RP0022

Attachment I – Combined Synopsis/Solicitation THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-95.

The associated North American Industrial Classification System (NAICS) code for this procurement is 335312 – Motor and Generator Manufacturing. The small business size standard is 1,250 employees. This acquisition is set aside for small businesses. Simplified acquisition procedures will be utilized.

Background Information

The National Institute of Standards and Technology (NIST) is a federal agency, its mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve our quality of life. To that end, it is The Office of Facilities and Property Management’s (OFPM) mission to support the NIST mission by planning, building, operating, maintaining facilities and deliver support services that provide a safe, secure and sustainable environment.

OFPM operates and maintains the campus that facilitates the research mentioned thus there is a need for prompt procurement of electric motors and repair of mission critical rotating electrical apparatus.

APPLICABLE ATTACHMENTS:

Attached to this solicitation is the following:

· Attachment II- Applicable Provisions and Clauses

· Attachment III – Evaluation Criteria

· Attachment IV – Motor List

· Attachment V – Guidelines for OFPM Contractors dated 02/22/2017

1352.215-73 INQUIRIES (APR 2010):

Offerors must submit all questions concerning this solicitation in writing electronically to joshua.alderoty@nist.gov. Questions must be received no later than 5 calendar days after the issuance date of this solicitation. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (End of Provision).

CONTRACT LINE ITEM STRUCTURE:

CLIN 0001: Furnish the necessary personnel, material, equipment services, facilities and inventory for sales of multiple types of electric motors and electrical rotating apparatus in accordance with the Statement of Work.

Option Year 1 CLIN 1001: Furnish the necessary personnel, material, equipment services, facilities and inventory for sales of multiple types of electric motors and electrical rotating apparatus in accordance with the Statement of Work.

Option Year 2 CLIN 2001: Furnish the necessary personnel, material, equipment services, facilities and inventory for sales of multiple types of electric motors and electrical rotating apparatus in accordance with the Statement of Work.

Option Year 3 CLIN 3001: Furnish the necessary personnel, material, equipment services, facilities and inventory for sales of multiple types of electric motors and electrical rotating apparatus in accordance with the Statement of Work.

Option Year 4 CLIN 4001: Furnish the necessary personnel, material, equipment services, facilities and inventory for sales of multiple types of electric motors and electrical rotating apparatus in accordance with the Statement of Work.

DELIVERY

Apparatus shall be delivered to and or picked up at the NIST campus in Gaithersburg, MD. Package and shipping shall follow best trade practices. On some occasions the contractor maybe required to provide shipping crates. This requirement shall be stated in the request for quotation and resulting call order.

If parts are found to be non-compliant the contractor shall make compliant at the contractor’s expense. The contractor shall be responsible for all shipping charges resulting from rework due to non-compliance.

Delivery terms shall be FOB Destination.

INSPECTION AND ACCEPTANCE

The Government will make every effort to complete inspection no later than thirty (30) day after receipt of parts. To complete the inspection means that parts shall be installed into equipment and confirm that parts conform to the specifications provided by NIST.

However, in any case that the inspection cannot be completed with this timeline due to unforeseen circumstances the Government will perform a visual inspection and take all steps necessary to accept parts and authorize payment within thirty (30) days.

REQUIRED SUBMISSIONS

All offerors shall submit the following:

1. For the purpose of evaluation of Technical Capability:

Please see Attachment III – Evaluation Criteria

2. For the purpose of evaluation of Price:

Please see Attachment III – Evaluation Criteria

3. This is a combined synopsis/solicitation for an electrical motor Basic Purchasing Agreement (BPA). The Government intends to award up to three (3) BPA’s as a result of this combined synopsis/solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL proposals shall include a statement regarding the terms and conditions herein as follows:

a. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

b. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:…”

Offeror shall list exception(s) and rationale for the exception(s)

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a proposal based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Call Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

4. The DUNS # for the offeror’s active System for Award Management (SAM) registration. Offerors shall have an active registration at www.SAM.Gov to be considered for award.

DUE DATE FOR QUOTATIONS

E-mail proposals are required. All proposals must be submitted, via e-mail, to Joshua Alderoty at joshua.alderoty@nist.gov. Proposals shall be sent in two (2) volumes. Volume 1 shall be Technical Factors and Volume 2 shall be Price. Facsimile quotations will NOT be accepted.

Submission must be received not later than 2:00 p.m. Eastern Time on July 17, 2017. An e-mail proposal shall be considered received when it is received in Joshua Alderoty’s electronic inbox.

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award up to three (3) BPA’s resulting from this solicitation to the responsible offerors whose proposal, conforming to the solicitation, is the lowest price technically acceptable proposal.

See Attachment III for Evaluation Criteria.

Price will be evaluated for reasonableness.