Revised_SoW.docx

BACKGROUND

The National Institute of Standards and Technology (NIST) is a federal agency, its mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve our quality of life. To that end, it is The Office of Facilities and Property Management’s (OFPM) mission to support the NIST mission by planning, building, operating, maintaining facilities and deliver support services that provide a safe, secure and sustainable environment.

OFPM operates and maintains the campus that facilitates the research mentioned thus there is a need for prompt procurement of electric motors and repair of mission critical rotating electrical apparatus.

OBJECTIVES

This is a Basic Purchasing Agreement (BPA) for the sales, service and repair of electric motors for multiple applications on the NIST, Gaithersburg, MD campus to include but not limited to HVAC fans, pumps, elevators, generator sets, etc.

The period of performance is one year from the date of award with four (4) one-year option period.

The Governments maximum authority for all orders issued under this BOA shall not exceed $250,000.00 The Government is obligated only to the extent of authorized purchases actually made under the BPA.

Firm fixed price orders will be placed under this BPA.

A Basic Purchasing Agreement is not a contract. It is a written instrument of understanding which contains (1) Terms and clauses that apply to orders; (2) A general statement of work and (3) methods for pricing, issuing and call orders under the BPA.

A Basic Purchasing Agreement does not obligate the Government to place orders with the contractor, however an order is binding when issued by the Government.

INDIVIDUALS AUTHORIZED TO ORDER UNDER THE BPA

OFPM Staff

DELIVERY TICKETS

All shipments under this agreement shall be accompanied by delivery tickets that shall contain the following minimum information:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Purchase number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

SCOPE

The contractor shall furnish the necessary personnel, material, equipment, services, facilities and inventory for the sales, service and repairand installation of multiple types of electric motors in accordance with NIST call orders on an as-need basis and as specified herein.

TASKS

The contractor shall specialize in the sales, service and repair of electric motors and rotating electrical apparatus. The contractor shall maintain an extensive inventory of new electric motors from fractional HP up to 600 HP.

The contractor must be able to repair in house AC and DC electric motors, sizes from small to 3000 HP and voltages from 115-4160 volts AC and 115-600 volts DC. The contractor must be able to provide field and in house shop repair service, repair techniques shall include but not be limited to testing, inspection, disassembly, cleaning, overhauling, measuring, bearing replacement, restoration, assembly, mechanical rebuilding, dynamic balancing, rewinding and insulating. The contractor shall be an active member of the Electrical Apparatus Service Association, Inc.

Specifications for the contractor services will be provided by NIST with each call. Specifications may include motor name plate data, repair instructions, pick-up and delivery instructions, inverter duty specification, motor shaft ground ring specification, paint specification, etc. Contractor shall have at least 75% of the attached motor list available at all times.

Repairs shall follow industry standard ANSI/EASA AR100-2015 “recommended practice for the repair of rotating electrical apparatus”, NEMA specifications and OME data.

DELIVERY

Apparatus shall be delivered to and or picked up at the NIST campus in Gaithersburg, MD. Package and shipping shall follow best trade practices. On some occasions the contractor maybe required to provide shipping crates. This requirement shall be stated in the request for quotation and resulting call order.

The Government will make every effort to complete inspection no later than thirty (30) day after receipt of parts. To complete the inspection means that parts installed into equipment and confirm that parts conform to the specifications provided by NIST.

However, in any case that the inspection cannot be completed with this timeline due to unforeseen circumstances the Government perform a visual inspection and take all steps necessary to accept parts and authorize payment within thirty (30) days.

The contractor must agree to a warranty period of twelve (12) months for new electric motors and rotating electrical apparatus or six (6) months for refurbished electric motors and rotating electrical apparatus from the date of acceptance.

If parts are found to be non-compliant the contractor shall make compliant at the contractor’s expense. The contractor shall be responsible for all shipping charges resulting from rework due to non-compliance.

GOVERNMENT-FURNISHED PROPERTY

The use of Government-Furnished Property will not be authorized under this contract.

SECURITY

National Institute of Standards and Technology (NIST) is a Federal Government facility. sSee “GUIDELINE FOR OFPM CONTRCATORS” in the attachment section for specific security/access information.

PLACE OF PERFORMANCE

Field Services will be performed at the National Institute of Standards and Technology (NIST) campus located at 100 Bureau Drive, Gaithersburg MD 20899. Shop services will be performed at the Awardee’s facilities.

PERIOD OF PERFORMANCE

The Bbase period of Pperformance of this BPA is from 00/0007/24/2017 through 00/0007/23/2018. If an option period is exercised, the period of performance shall be extended through the end of that option period.

The option periods that may be exercised are as follows:

Period Start Date End Date Option I 00/0007/24/2018 00/0007/23/2019 Option II 00/0007/24/2019 00/0007/23/2020 Option III 00/0007/24/2020 00/0007/23/2021 Option IV 00/0007/24/2021 00/0007/23/ 2022

INVOICES

An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

ATTACHMENTS

Motor List Guidelines for OFPM Contractors dated 02/22/2017